QuickBooks is an efficient accounting software used by small and medium-sized businesses. Many times, you face the error where QuickBooks is unable to start or QuickBooks running slow. QuickBooks performance affects your productivity; therefore, it is important to take care that the software works properly and it gets updated from time to time.
In this blog, we will discuss the factors of QuickBooks performance issues, the root cause of the “QuickBooks slow to open” and how to improve the efficiency of your work.
What’s the Need to Optimize QuickBooks Performance?
QuickBooks is an efficient software that simplifies all your business-related work. Therefore, QuickBooks performance is a crucial factor. Many times, whenever you try to access QB it says “QuickBooks is unable to start” or “QuickBooks slow to open”. This eventually affects your day to day work and hampers your productivity. In this scenario, you are unable to perform your work properly which also wastes your time and affects your work. Hence, in this article we have covered all the aspects wherein “QuickBooks is running slow” and how can you fix it efficiently.
Requirements for Network Setup
- Your computer’s RAM plays a major role in enhancing QuickBooks performance. It should have more than 4GB, else upgrade it to a higher capacity.
- Ensure that you are using Windows or Linux based server computer.
Benefits of Speeding up QuickBooks Performance
- Tasks can be completed easily.
- Increasing Working capability.
- Decreasing the stress hour
- Manage Time
- Increase Speed
Issues that affect QuickBooks Running Speed
- Failure in rebuilding the Data File
- Failure in updating the data files
- Loss of connection to the data file
- Failure in re-installing
- QuickBooks running slowly in multi-user mode
- QB client machine is not able to locate the data file on the server
- User can’t find the licensing information
- A new printer is unable to print
- The user lost the admin password
- Can’t copy or move the QB data file
Why the problem “QuickBooks running slow” arise?
- Too much time to open the file or unable to open file
- Company file tasks slowing down as the number of users signing into the file increases.
- Performance issues for everyone.
- Intermittent performance issues (some are quick, while some are slow).
- Company file runs fine early but then slows down as the day progresses.
Also Read: How to use QuickBooks Class Tracking?
How to Improve QuickBooks Running Slow?
Solution 1: Creating a backup file to reset the TLG file
- Creating a backup of recent file helps to fix the QuickBooks performance issue. This is because it resets the .TLG file
- Navigate to the program >> select the File menu >> Choose ‘Backup Company’, and select Create Local Backup.
- Choose Local Backup > click Options.
- Select your Desktop, when it prompts where to save.
- Ensure that a complete verification is selected and then click OK.
- Choose to Save it Now and click Next. Choose your Desktop >> click Save in the Save Backup copy window.
Now, the QuickBooks will now create a backup file to the user’s desktop.
Solution 2: Reducing company file fragments and performing disk defragmentation
- The company file is local to the desktop; hence you can create and restore a portable file.
- After completing the creation/restoration in a portable file, the user must attempt disk defragmentation.
- Ensure that you do not perform disk fragmentation if you are using Solid State Drive.
- Click on the Start button >> then select All Programs >> then Select Accessories >> then click on System Tools >> and then Disk Defragmentation.
- Next, click on the Defragmentation button and follow the instructions that appear on your display screen to defragment your hard drive.
Solution 3: Third-party programs v/s antivirus software
Check antivirus software:
Some of the antivirus programs also affect QuickBooks performance of therefore, you can disable it temporarily check if the performance improves.
- Temporarily disable the antivirus software on the server computer.
- Unclosed QuickBooks, and look if the performance has improved.
Note: Ensure to turn on your antivirus after testing the performance.
Check third-party performance
- Press Window + R to open Run command > type msconfig > Enter.
- Now select Diagnostic Setup and click on Ok.
- Reboot your system and check the performance.
Note: Once you are done with testing, follow these steps to get back normal operation:
- Press Window + R to open Run command >> type msconfig >> Enter.
- Select normal setup and hit Ok.
- Reset your system.
Solution 4: Check Speed through UNC Path
- Press (Windows + E) and find the name of the server.
- You will find under the network location field.
- Once you open it, you will find mapped drives, like X:\, Z:\, Y:\, etc.
- The server computer name contains (//) 2 backlashes, note it down on a notepad.
- Put the server computer name and shared folder name as \\ServerName\SharedFolder Name
- Note down this path and now open QuickBooks.
- Choose Open or Restore a Company File.
- Choose a Company File and click on Next.
- Enter the UNC path in the file name field and hit Enter.
- List of company files will appear, open the one you want to.
- Check whether QuickBooks is running slow or not.
Check the speed locally (over a network)
- Firstly, open QuickBooks and press F2 from your keyboard.
- Go to file location and check where your company file is stored.
- Now, close QuickBooks and all the users should sign out of the company file.
- Click on Start menu and select Computer.
- Go to the File Path, make a right-click on the company file name (QBW) and choose Copy.
- Paste it on your Desktop.
- Reopen QuickBooks and navigate to the desktop location you have stored the file.
- Test if QuickBooks slow to open still exists.
Factors Affecting QB Performance in Multi-user Mode
- Company file starts working slowly with an increase in the number of users.
- When a company file takes longer time to open.
- Company file works well in the day time and slows down as the day passes.
- Data errors in different files which indicates that file is getting damaged due to a network problem.
Why QuickBooks is running slow in multi-user mode?
- Multi-users are opening or using one file at the same time.
- The data file is too large.
- The computer having the data file is performing poorly.
- A large report is running in data files.
How can you Resolve QuickBooks Slow to Open Issue?
- Upgrade QuickBooks to the latest release.
- Make sure that your network and computer utilizes Gigabit network components.
- Ensure that your PC is performing properly and it is junk-free.
- Conduct backups manually on a monthly basis.
- Access the database through URL rather than shared drive.
Tips to Boost your QuickBooks Performance
- Maintenance of System or Device: There can be issues in your system or device (laptop, desktop, smartphone) through which you access QuickBooks. For this, clear cache and cookies on a regular basis.
- Delete TLG File: QuickBooks automatically creates and store TLG simultaneously with your main file. If the main files get deleted, TLG file helps in recovering it.
Note: You can create a verified backup without using TLG files as well as any data loss.
Create a verified backup:
- Click on File, then Create Backup.
- Click on Local Backup and tap on Options button.
- Now select “Complete Verification”.
Prevent Corruption: Any corruption in QuickBooks can affect your work adversely, to avoid it, follow the solutions given below:
- Make a portable data file and restore it.
- Use QuickBooks File Doctor.
Switch off QuickBooks automatic updates: QuickBooks update messages appear whenever you open your system. If you don’t wish to get notified, turn off QuickBooks automatic update.
How to Improve QuickBooks Desktop Performance?
Get your work done faster and improve your productivity by following our tips to speed up QuickBooks performance:
QuickBooks assists business owners all around the world in managing their business. It performs some of the most complicated tasks such as managing bills, creating inventories, scheduling payments and preparing taxes in the least possible time with almost zero errors. However, since the software does so much heavy lifting for a business it may get slow with time or show some errors. When you try to work on a company file that’s big in size, you may at times experience performance issues – the file may take longer to open, the software may respond slow to your commands.
Thus, it’s necessary for you to keep optimizing QuickBooks desktop. Besides, if you think your software is performing slow, you can read on this blog post to learn some useful tips to improve the QuickBooks software’s performance. Optimizing the software is a must, and we will be discussing about this fact in today’s post.
However, in case you require any expert assistance, then feel free to call us at our toll-free number i.e. +1-844-521-0490. Our experts will be there to assist you in optimizing the performance of the QB software.
You might also see: What is QuickBooks error 179?
Reason to optimize your QuickBooks
Before you optimize the performance of the software, it is very much important for you to find out the reason why you actually need to optimize the QuickBooks software. Your computer has a lot of files in various locations. When you install QuickBooks accounting software, at the time when your system isn’t functioning appropriately, you might receive an error message, “QuickBooks is unable to start” Or the software may take very long to open. This situation is easily avoidable – just keep optimizing your computer at regular intervals and keep QuickBooks desktop performance issues and other glitches at bay. A fast and error-free software will ensure easy handling of your business.
Many users have this query in their mind, that how is it possible for them to optimize the software performance. Well, we have written this article with an aim to answer this query. Reading this post will answer some of the complicated queries related to optimizing QuickBooks desktop performance.
Why is optimizing QuickBooks important for us?
Many users might still be doubtful of the importance of optimizing QuickBooks performance. So, to make it a bit more clear, we have jotted down some of the pointers that reflect the importance of QuickBooks optimization.
- You can perform bookkeeping and accounting tasks faster when your QuickBooks is performing better.
- It increases your work-ability.
- You save time that you may otherwise waste fixing bugs and issues.
- Increased productivity.
- Decreases the stress hour
What issues may affect the performance of QuickBooks?
There can be many issues that can indirectly or directly affect the performance of the QuickBooks software. So, here we have enlisted the factors causing the issue:
- Can’t copy or move company file
- Your new printer is not printing
- Losing QuickBooks license number
- Losing QuickBooks admin password
- Failure in rebuilding data files
- Unable to upgrade data files
- Not being able to connect to data file
- Unable to reinstall QuickBooks
- Slow speed in multi-user mode
- Unable to locate a particular company file
What are some common reasons that cause QuickBooks performance issues?
A question might be troubling you, that why performance issues actually occur. So, below we have listed some of the causes of the QuickBooks performance issues:
- One or more of the following may cause performance issue in QuickBooks:
- Your company file takes a lot of time to open or doesn’t open at all
- The tasks related to the company file slow down as more users get connected
- All the users facing performance issue
- The performance of the software is uncertain
- The software gets slower as you and other users spend more time on the file
- A faulty network that is perhaps damaging your QuickBooks files
What are some common reasons of slow QuickBooks causing a delay in a particular company file?
The main cause behind the slow performance of QuickBooks may be too much data. All the programs are typically saved in your computer’s memory and it may take longer to extract details of a customer or find any entry. In that situation, your QB files may get damaged with time and the software may start responding slow.
Check your network settings
System memory (RAM) of your server computer is a major component that helps in making deciding and optimizing the speed of the system and the performance of your computer. It can be enhanced to advantage from faster speed. Let’s say you have a 4GB RAM on your server computer, you can check if you can upgrade that to a larger capacity. It’s advisable to contact a professional to perform such actions, as experimenting might lead to further mess.
Check the folders where your QuickBooks files are saved for errors. You must be using a Windows or Linux based computer as a Network Attached Storage Device (also called NAS drive) may not be useful. In case you want to acquire more knowledge from the storage location of your file, optimize your data file location.
Check the type of network you are using and replace that if you don’t have a proper network set up. This one step can abundantly improve the performance of QuickBooks. Here are the options you can choose from for optimum performance of QuickBooks:
- Wired connection
- Gigabit-capable router, switch and network cards and Cat networking cables
Here is how you can know if you have a Gigabit network:
- For this, the user needs to press the CTRL+ Shift + ESC keys simultaneously on your keyboard
- And then Open Task Manager
- The next step is to select the Network Tab
- Lastly, the user needs to look for gigabit network when your local connection displays 1Gbps under Link Speed (100 Mbps means you don’t have a gigabit network and you may be required to switch).
Steps to speed up the performance of QuickBooks desktop
Struggling with Slow QuickBooks Performance? Try below given tips to boost the Speed/performance of your. In order to tackle this issue, we recommend you to update your QuickBooks Desktop to the latest release before you move on to fix issues. Also, please note that some of the below-mentioned steps require assistance from experts especially for the steps that involve making changes in the server computer.
Solution 1: Reset the TLG file and resort lists by creating backups
Creating a backup of recent files and data typically helps to improve QuickBooks performance as it can reset them to .tlg file. In order to gain more details of a transaction log file, do the following:
- The very first step is to open Program and choose the File menu
- Moving ahead, the user needs to backup company file and then choose to create Local Backup
- Also, tap on Local Backup and the hit Options
- On the next window – Tell us where to save your backup copies – select Desktop
- The next step is to choose complete verification and then press OK button
- Now, choose Save it now and hit Next.
- To end the process, select Desktop in the next Save backup copy window and then Save.
These steps will allow you to create a backup file on your Desktop.
Solution 2: Do a speed check from a UNC path and the desktop
In case the above steps failed to work for you, then you can do a seed check from a UNC path and the desktop. Unclosed the file via UNC path instead of the Mapped Drive:
Network setup consisting of different types can abundantly affect QuickBooks desktop performance. When you attempt to access your QuickBooks company files through a mapped drive, for example, Q:\QB Data if you are trying to access the UNC Path Server\QB Data.
The provided steps require some technical knowledge thus you can consider speaking to an IT professional if you have any issue in finding the name of the server computer or the path of the file location.
- The user is supposed to spot the server computer name by the Computer and looking under the network location area.
- Different mapped drives such as X:\, Z:\, Y:\, etc. might be available while finding the server computer represented by two backslashes (\\). Copy the server computer name or write that down and proceed to the next step. Also, note down the shared folder name right before the server computer name.
- After you have your server name and shared folder name, put them in the following format: \\Server Name\Shared Folder Name and the UNC path as \\Server Name \QB Data.
- Note down the paths somewhere easily accessible and open QuickBooks and choose Open or Restore a Company File. Tap on Open a Company File and then Next.
- Put in the UNC path in the un-closed a company box and hit Enter. A list of company files will open up. Double click on the file you want to open.
- If you have improved system speed, ask your IT professional to set up a UNC path for future use and don’t use a mapped drive to access your company files.
- If the performance shows no improvement, move on to the next step.
While connected to a network, test your speed locally
To be sure if the network or the company file is the cause of the slow performance, test your QuickBooks in multi-user mode. In case you notice the sluggishness after more than one user sign into the company file – move on to solution 3. If the issue is experienced when just one user is logged in, then do the following to locally copy the file.
- Initially, the user needs to open QuickBooks and press F2 key
- And then, note down the file location
- The user is then required to sign out and close QuickBooks
- Now, press the Start menu and then Computer icon
- Also, browse to the file path (as mentioned in step 2)
- Followed by locatingQBW file and copy it
- And then, paste the file on the desktop
- To end the process, the user needs to open QuickBooks and browse the file
Check the software performance to see if there is any improvement. In case you don’t experience any evident improvement, move on to the next step.
Solution 3: Reduce QuickBooks company file fragments and perform disk defragmentation
In the third method, the user can reduce the QuickBooks company file fragments and perform disk fragmentation. The steps involved in this process are as follows:
- The QuickBooks file is local to the desktop and you can create and restore file
- Once you complete the creation/restoration in a portable file, you should perform disk defragmentation
- Do not perform disk fragmentation in case you use Solid State Drive
- Press the Start button and select All Programs
- Select Accessories and then System Tools followed by Disk Fragmentation
- Press the Defragmentation button and then follow prompts to perform defragmentation.
Solution 4: Check third party programs and antivirus software
Check antivirus software
Your antivirus software may impact the performance of QuickBooks and therefore you should temporarily disable to see if the performance gets better.
- Disable your antivirus temporarily on the server computer
- Open QuickBooks and see if the performance is better than before
- If the performance result is still the same, then third party programs may have issues.
Check third-part software
- Open Run Command (Windows + R keys) and type msconfig and hit Enter key
- Tap on Diagnostic Startup and press OK button
- Restart your computer and assess the performance.
Post testing follow the below-mentioned steps to reinstate normal operation.
- Open Run Command (Windows +R), type msconfig and press Enter key
- Choose Normal Startup and hit OK button
- Now, reset your system
Solutions 5: Check your QuickBooks company files
In the event that you have diminished the performance issue to the company file as in it effectively both on and off the server PC with the antivirus disabled in specific startup mode, and reconstructing the tlg file, you might be fit to better performance by checking your information document performance improvements.
Before you start, look if the performance is influencing various clients or just a couple of clients. Likewise, the recurrence of when the performance issue occur – if it is content during the day or just while doing specific sorts of works in QuickBooks.
The user can easily tackle the performance of the software by managing the system. This can be done by ensuring the below points:
- Enhancing the system- From enhancing the system, it is basically meant to work on the system configurations. In case the user is facing the issue, even if the system meets the basic requirements, then adding up the RAM and other system configurations can improve the condition
- Virtual Memory- Increasing the virtual memory for each of the application running on the system can work. Also, the user should ensure that VM is running on the internal hard drive
- Competing Programs- Competing program is basically a program running at the same time QuickBooks is running. The user can shut down the programs and processes running on the system, as this enables the operating system to assign more RAM to QuickBooks.
- RAM Improvements- The user is recommended to add memory chips in the empty sockets or the user can also upgrade the existing memory chips and increase RAM
- Upgrading the operating system– The user can also consider upgrading the operating system. Older operating systems have lower limits on the amount of RAM that they can support
- Upgrading Systems- If the user wishes to upgrade the server, then he or she needs to ensure that the system that will store the file is a true server. Also, it is important to fill all of the RAM slots with the highest capacity chips.
Components influencing QuickBooks performance in multi-user mode
- Working on company files gets slower as the number of users increases
- At the point when a company file sets aside longer effort to open
- Company File functions fine in the daytime and gets slower as the day passes
- Data issues and errors in various files which shows that is getting harmed because of a system issue.
Why QuickBooks desktop running slow in multi-user mode?
- Multi users are opening or utilizing one file simultaneously
- The file is excessively huge
- The PC having the information is performing ineffectively
- An enormous report is running in data files
How to fix QuickBooks desktop slow to open issue?
- Make sure that your QuickBooks accounting software is updated to the latest release
- Your network and computer must be using Gigabit network components
- Ensure that the performance of your computer is appropriate and it is junk-free
- Perform manual backups at regular intervals
- Use URL’s to access the database instead of using share drive.
Useful tips to improve your QuickBooks performance
Maintenance of your devices: There may be glitches and issues in your system or device such as laptops, desktops, or smartphones, through which you access QuickBooks. Clear cache and cookies on regular intervals to fix and avoid them.
Delete TLG file: QuickBooks accounting software can automatically create and store TLG together with your main file. In case, the main file is lost or deleted – PNG file help to recover that.
Create a verified backup: Here is the path you should follow: Click on File > create backup > local backup > options > complete verification.
Turn off QuickBooks auto-updates: Update messages that appear on your screen frequently may cause your accounting software to perform slow. You can turn them off and can check for the important updates manually.
Avoid damages and corruptions: Any sort of corruption can have an adverse impact on QuickBooks. You can keep them at bay by following the simple steps provided below:
- Create a portable data file and restore it
- Use the QuickBooks File Doctor tool
By following the tips and tricks mentioned in this blog post, you can abundantly enhance the performance and speed of QuickBooks. In case your accounting software is still slow and you need assistance, please call- our 24×7 QuickBooks enterprise support team.
Give us a call at our toll-free number i.e. +1-888-300-3913, and let our experts to carry out the optimization of your software on your behalf.
Speed Up Quickbooks To Improve Performance
Speed up Quickbook performance, If you are fed up with the slow response of your QBs then you are in the right article. For several years, QuickBooks has become a widely adopted financial accounting software product by small businesses. From retail stores to E-commerce, QuickBooks offers abundant features that make your tasks easier thus, increasing your productivity.
However, in order to get the most out of your QuickBooks software, it is necessary that you follow certain guidelines. The guidelines provided in this article will help you learn how to speed up your QuickBooks to improve performance.
Why You Should Optimize Your QuickBooks Performance
Optimize your QuickBooks Performance for making your work easier and faster. Hence you can get an error-free, fastest result in search. Like many software programs, QuickBooks too may encounter issues that could affect its performance to a certain degree, or over a period of time. If you are experiencing performance issues when using your QuickBooks accounting software, then you definitely need some useful tips that can help you revive your QuickBooks to function properly.
The tips covered in this article can be useful in resolving various problems such as application lagging, freezing/hangs, delayed startup, opening a company file takes too long, the program enters into the unresponsive state, performance degrades in multi-user mode, etc.
Improving the performance of your QuickBooks also gives you the following benefits:
- You can carry out tasks without being interrupted
- Increases your work capability
- Saves you from hours of stress
- Helps you manage time effectively
- Increases the overall speed of the program on your system
Common Issues Which Greatly Affects Performance of QuickBooks
Let’s look at the various common issues that can affect the performance of QuickBooks.
- Failure in rebuilding data files
- Failure in updating data files
- Loss of connection to data file
- QuickBooks becomes sluggish in multi-user mode
- Cannot print file when connected to a new printer
- QuickBooks client machine cannot locate data file on the server
- You can’t find license information about your QuickBooks product
- Cannot copy or move QuickBooks data file
- Failure when attempting to reinstall QuickBooks
Why Problems Occur In QuickBooks?
There are, in fact, various types of issues that occur, causing a diminish in QuickBooks performance. Some of the possible occurrences may include:
- The opening of the data file takes too long or doesn’t open at all.
- The usage of company file is affected as more users are signed in to the file.
- Performance issues on every employees’ system in the workplace or store.
- There’s a fluctuation in the performance of QuickBooks.
- Company file usage is fastest in the morning but gradually slows down as the day progresses.
- Data issues in multiple data files which indicates that the network is damaging your QuickBooks company data files.
How To Speed Up QuickBooks Performance
When problems occur in your QuickBooks accounting program, it does affect your productivity to a great deal. However, there are ways through which you can maintain the health of your QuickBooks program for a longer period of time.
Here, we have provided solutions that can help you speed up your QuickBooks to improve performance without having to go through much effort. In addition to this, you can also avail assistance directly from QuickBooks support experts at Bizimatrix. You can contact our QuickBooks Customer experts anytime.
Let’s take a look at the various solutions given in this article that can guide you on how to speed up your QuickBooks to improve performance.
Solution 1: Ensure your server or client computer has enough hardware to run QuickBooks
The first and foremost step which you should take when diagnosing issues with QuickBook’s performance is to check if your computer has enough hardware for QuickBooks to work properly. The QuickBooks accounting software has certain system requirements that allow it to function without causing problems. As such, system requirements which are critical and needed to run QuickBooks should be as follows:
Processor (CPU): 2.4 GHz or higher.
RAM: 4 GB or above.
Hard Disk Space: 3 GB or more for storing data on server and client computers.
Display: Screen resolution of 1280 x 1024 or higher (includes multiple monitors).
Network: High-speed Internet connection (LAN or Wi-Fi) for server and client computers.
Thus, if your server and/or client computer meets the hardware requirements mentioned above, then you should have no trouble with the performance of your QuickBooks accounting software program. However, if you are not sure as to what hardware your computer has, then it is advised that you seek help from an IT professional in your area or at your workplace.
Also, in case if your computer does not have sufficient hardware in order to run QuickBooks, then you should probably upgrade them and avoid further problems from occurring when carrying out activities on your QuickBooks program.
Solution 2: Ensure that you have a faster Internet connection to work with data files on shared computers
Close the file via the UNC path instead of Mapped Drive:
Dissimilar kinds of network setup can have an effect on QuickBook’s performance. When you typically access your company files via a mapped drive (Q:\QB Data for example), you can try approaching the file via the UNC path (\\ ServerName\ QB Data).
The steps given below can help you, but it may be a bit technical. You may need to check with your IT professional if you run any problem with getting the server computer name or file location path.
- Discovery the name of the server name by opening the Computer (Windows key + E) and examine visually under the network location area.
- You will see dissimilar mapped drives, such as X:\, Z:\, Y:\, etc. When you see closely, you will look at the server computer name denoted by two backslashes (\\). This is the server computer name, ensure to write it down for the next steps. Also, you will want to share the folder’s name, this is usually the name right before the server name.
- Presently that you have your server’s computer name and your shared folders name, put them together like this: \\ServerName\SharedFolder Name and as per the example above, the UNC path would be \\ServerName\QBData.
- Ensure to note this path down, then open QuickBooks, and select Open or Restore a Company File. Select Open a Company File, then click Next.
- In the unclosed company box, enter the UNC path you got from step 3 in the file name box and press Enter. You will see a list of your company files. Select the one you wish to open by clicking Open.
- If the speed is rapid, you will want to make sure your IT professional can set up a UNC path for future use and not use a mapped drive to access your company files.
- If the speed is identical, continue with the troubleshooting.
Test network speed from a UNC path and locally from desktop
You can test your QuickBooks in a multi-user environment, to conclude if the network or the company file is creating the issues. If the QuickBooks performance issue occurs when more than one person signs in to the company file, then go to Solution 4. If performance issue occurs with a single user logged in to the company file over the network, then carry out the below steps to copy the file locally.
- Press the F2 key on your keyboard with QuickBooks open.
- Make a note of where your company file is located, under file location.
- Close QuickBooks and have all users record into the company file signed out.
- Click the Start menu and choose Computer.
- Browse to the file path in step 2.
- Once you discover your company file (.QBW), right-click on it and select Copy.
- On your desktop, right-click in an empty space, then choose Paste.
- Presently, you have copied your file to the desktop. Open QuickBooks and browse to the desktop location to open the file that you just copied. Test the performance while the file is local to see if it is faster than being on the network.
- If the file is as sluggish as it was on the network, carry out to key 5 to test problems within the file itself.
- If the file is faster while it is local than being on the network, carry out below to the next solution.
Solution 3: Check your QuickBooks company file for performance issues
When experiencing reduced performance while working with your QuickBooks company file both on the server and client computers, you can check your data to enhance its performance.
Note: Before you begin, check if the performance is affecting multiple users or only a single user. Also, check the frequency as to when the QuickBooks performance issue occurs. These checks will help you understand the source of the problem and also be able to fix it.
Check speed of QuickBooks for all users, all of the time:
If the company file is sluggish for everyone and all the time, you can inspect the data file for integrity problems.
Note: When you are in a multi-user atmosphere, it is approved that all but one person sign out of the company file.
- Go to the File menu, select Utilities, then click Verify Data from within your company file.
- Click OK to start the verification process.
- If there are any integrity problems, QuickBooks will prompt you to run a repair on the data.
Check if QuickBooks is slow for some users only
You can additionally maximize performance by setting additional company and user-specific preferences. If QuickBooks is sluggish only when saving transactions such as invoices, bills, etc., then perform these steps:
- Go to the Lists menu and select Templates.
- Try using a new template for your transaction.
- Click the Templates button in the bottom left, then choose New.
- Select the type of template you want to create and click OK.
- Click the Manage Templates button at the top left.
- Give your new template a name and click OK.
- Click OK again to close out of the basic customization window.
- Now use your new template on a transaction to look if the performance is better when saving.
After performing all these steps and you are still experiencing performance problems, press the F2 key on the keyboard within the program and consider the following:
- How large is your company file (file size)?
- QuickBooks Enterprise Solutions: When your company files size is >500MB, then you can Improve QuickBook’s performance by verifying it is using the correct amount of memory.
- Do any of your lists exceed the recommended limits (list information)?
- How many year’s worths of data do you have (versions used on this file)?
While there are no actual hard limits for the company file, performance may be impacted if you have a large file (over 500 MB for QuickBooks Pro/Premier and 1.5 GB for QuickBooks Enterprise), more than 7 years worth of transactions, or are exceeding any of the list limits, you may be best suited to either condensing your QuickBooks data (applies to the US only) or starting a new company file.
QuickBooks in multi-user mode
Multi-user mode allows many users to access the same data file at the same time and several users work on the same project without any issues. One of the best features of the multi-user mode is that many users can open, edit, and save the company files and the users can perform their respective functions from their computers simultaneously.
Basically, multi-user mode will work for you as long as you have a server set up that everyone can access, or if you want to use an online hosted environment such as Right Networks. With the help of multi-user mode, more than one person can work on a company file at the same time, thus, increasing collaboration and productivity. Also, because of this, it improves accuracy, since all users are working on the most up-to-date data. The other feature of multi-user mode in QuickBooks is ensuring data stays protected because individual user access levels can be set.
Factors that affect QuickBooks performance in multi-user mode
It is necessary to recognize different kinds of performance errors that can occur in QuickBooks, such as:
- Company file tasks slow down as the number of users increases.
- Administration issues for everybody in the office.
- Taking a long time to open a company file.
- The company file works fine in the morning but slows down as the day proceeds.
- Management errors for only one or two people in the department.
- Related data errors in various data files, symbolizing that the network is damaging your company data files.
- Difficulties in performing alteration (individual tasks are fast, while others are slow).
Solution 4: Run Disk Cleanup and Disk Defragmenter tools to improve system performance
Your computer stores all kinds of files, some of which are not at all important to you. These are called ‘junk’ files. You can remove such files while doing so also improves the performance of your computer. If you are using a Windows operating system, you can use its built-in tools – Disk Cleanup and Disk Defragmenter. You can easily find these tools from the Windows Start menu.
In order to boost your computer’s performance, both the Disk Cleanup and Disk Defragmenter tools can be of great help to you. They are easier to run as well and requires no configuration. Follow the steps given below to use the tools on your computer.
- Click Windows Start, then type disk and select Disk Cleanup.
- The tool will automatically start scanning for unwanted files when launched. This usually takes a couple of minutes.
- When the scan is complete, it will show you how much space you will gain on your local hard drive.
- Select the checkboxes for item categories you want to delete. It’s safe to select all categories.
- Click OK to start deleting the files. The tool will automatically close after finishing the task.
To use the Disk Defragmenter tool, simply follow the steps given below:
- Click Windows Start, then type disk and select Disk Defragmenter.
- When it opens, select “(C)” drive and click the Analyze button to initiate the preliminary scan. This process may take a while if run for the first time.
- Once the analysis is complete, it will show you the state of the selected drive.
- Now, click the Defragment button to carry out the process. This process takes longer.
- Once defragmentation of the disk is complete, you can close the tool.
You will feel a noticeable change in the performance of your computer after using these system optimization tools.
Solution 5: Check if your Antivirus or third-party Firewall programs are interfering with QuickBooks
Sometimes, it may be possible that your antivirus or a third-party Firewall program is interfering with QuickBooks, thus, affecting the performance of both QuickBooks and your overall system. You can disable your antivirus temporarily and see if QuickBook’s performance has improved.
If the slow QuickBooks performance is occurring due to the antivirus program installed on your computer then, perform the tasks given below:
- Add QuickBooks to the exception list in your antivirus program
- Uninstall or replace your antivirus program
There are many antivirus programs available, some are not resource-hungry and does not impact your computer’s performance. You can search and compare online from among the many antivirus programs that best suits your computer.
QuickBooks runs slow in multi-user mode. This issue generally occurs when users work on the QuickBooks accounting software. QuickBooks slows down in multi-user mode while opening a big company file or just simply using QuickBooks Desktop on the web. The user may come across a few problems like slow speed, QuickBooks taking a long time to open, or other similar behaviors. These are some common factors that are responsible for slowing down QuickBooks performance.
Speed Up Quickbooks: Tips and Tricks to Speed Up Quickbooks
You are not alone. These issues are occuring more and more, especially if you keep upgrading to the newest version of Quickbooks year after year. Here’s how to speed up your QuickBooks data file by using the following tips and tricks we’ve learnt over the years.
- For starters, you can level up the memory on the server (or the computer hosting Quickbooks) to at least 8GB. If you have workstations, make it at least 4 GB for each workstation. But it should be kept in mind that this memory will not speed up the QuickBooks for it to perform at top level and these capacities did not consider if there are other applications running.
- Verify that Quickbooks is using the optimal amount of memory: Link
- Remove ay hidden corruption in your data file. One way to do this is to create a portable data file and restore it. Another way is to use a quickbooks data recovery service.
- Run a rebuild on your data file at least once every 4 weeks. Then run a Verify and fix any errors in the QBWin.Log file.
- Don’t go for the automatic updates for QuickBooks. Run updates manually once they have been confirmed to be stable (by reading posts on the Intuit Community forums).
- Invest by optimizing your PCs through defragging the hard drives. You can also improve the performance of QuickBooks by avoiding the use of a real-time AntiVirus software on the host computer.
- Bring down the number of lists in your data file. When Quickbooks starts up, it loads all the lists into memory. So if you have 14,000 customers, they all get loaded into memory slowing down Quickbooks. This can be done by condensing your data file once a year.
- Store the QBW data file on a different drive than the operating system. It’s best to store Quickbooks on a seperate Solid State Drive (SSD).
- Be very worried if your file is 1.5GB or more. Try to get the file size reduced immediately by using a Quickbooks Optimization/File Size Reduction Service or a Quickbooks SuperCondense Service (which will clean up junk in the data file like old audit trail fragments, re-index the data, validate links, etc). Both services will reduce the file size while retaining all data in your data file. This is important because, unlike a Quickbooks condense, these services will not change any financial data.
- Don’t buy Quickbooks Enterprise thinking it will solve all your performance issues. It won’t. All it will do is give you the option to store more data (more lists). It’s ironic that storing more data will degrade the performance of your file even more.
- The biggest culprits are third-party applications that access your Quickbooks data file. Do not use IIF files as they are a cause of severe corruption issues. If the application is using IIF files, say goodbye to it immediately and find a different solution. Be very careful in selecting a third-party app as some of the older apps are very poorly designed.