QuickBooks Desktop Pro 2020: What’s new and improved

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When QuickBooks Desktop accounting software was first launched in 1992, early users generally loved the application, but had one recurring complaint; they outgrew the software too fast.

Taking heed of the complaints, Intuit began offering QuickBooks Desktop in multiple editions, making it an easy fit for the sole proprietor as well as the multi-million-dollar company. As a result, small and mid-sized companies continue to use QuickBooks Desktop with the assurance that they can easily scale up from a single-user to a forty-user application, should the need arise.

In 2001, Intuit released QuickBooks Online, providing subscribers with the ability to access the application from any location with an internet connection. Following this release, Intuit began a strong push to convert current QuickBooks Desktop users to QuickBooks Online. However, many long-time QuickBooks Desktop users have resisted making the switch, primarily because QuickBooks Online and QuickBooks Desktop are two very different applications. Although QuickBooks Online offers convenient cloud access, it also omits many of the features that QuickBooks Desktop users have come to rely on. As a result, many loyal QuickBooks Desktop users have stuck with the desktop application, choosing to host the desktop application online should access be required.

To their credit, Intuit has continued to offer frequent enhancements and updates to QuickBooks Desktop applications, with a good variety of new features typically introduced each year, providing incentive for current users to purchase the new edition, while also offers a long list of features designed to entice new users.

Though the 2020 edition of QuickBooks Desktop was certainly no slouch, with features such as customer reminders, invoice consolidation, and enhanced smart help options added, the latest version – the 2021 edition, released in late 2020 includes some top-notch enhancements and additions to this already robust application, including the ability to snap a photo of a receipt and import it into QuickBooks Desktop for easy receipt management.

The following highlighted latest features are available across all versions of QuickBooks Desktop including QuickBooks Desktop Pro 2021 for Windows and Mac users, QuickBooks Premier 2021, and QuickBooks Enterprise 21.0 for desktops.

Improved bank feeds

Though bank feeds have been part of QuickBooks Desktop for years, the 2021 editions have enhanced this feature with the end goal of reducing the amount of time spent categorizing imported transactions.  One of the biggest improvements is the ability to automatically categorize bank feed transactions by using new, enhanced rules now available for bank feeds. This results in better matching of transactions with the correct category, reducing the amount of manual data entry needed after transactions have been imported.

Picture1

 Improved bank feeds make it easier to manage money and save time.

The bank feed enhancements also make it easier to spot any discrepancies and correct them immediately.

“The 2021 edition of QuickBooks Desktop was released in late 2020 and includes some top-notch enhancements and additions to this already robust application.”

Receipt management

Do you spend an inordinate amount of time entering expenses manually? Are you (and your employees) tired of keeping track of expense receipts? Are you really, really sick of piles of receipts that are turned in at month-end?

If so, then you’ll love the new receipt management feature. Used in conjunction with the QuickBooks Desktop Mobile App, you can snap a photo of a receipt and upload it directly into the application, where it will be automatically categorized.  After the expense has been categorized, you can review it for accuracy and make any needed changes. The receipt management feature also allows you to automatically attach the correct receipt to an expense report. Best of all, the receipt management feature completely eliminates the need to retain and match stacks of receipts. 

Automatically send statements

If you regularly send statements to your customers, why not automate the process? With the new automated statements feature in QuickBooks you can do just that.

Picture2

The new automated statements feature allows you to send statements automatically.

This feature lets you send recurring statements to customers based on their payment history, geographic location, or even the products they purchase. These automated reminders boost productivity and can improve cash flow; allowing you to get on with the job of running your business, while helping to ensure that customers receive statements regularly, which can boost your chances of getting paid. Another advantage of the automated statements feature is that you can customize each reminder for each customer group you are invoicing.

Customize payment receipts

QuickBooks Desktop has always provided users with the ability to customize statements and invoices, resulting in a professional appearance, with the one exception being customer receipts. Now, with the new customize option available for payment receipts, you can customize your them to reflect your logo and branding, while providing your payees with correspondence that is professional in appearance, no matter what type of document you’re sharing with them.

Create customer groups

If you’re looking for a better way to manage your customer base, you’ll appreciate the addition of rule-based customer groups. This new option found in all QuickBooks Desktop editions allows you to create customer types to group customers based on criteria that is important to you.

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The customer group feature lets you create rule-based groups for better customer management.

Want to create a group of historically late-paying customers for better follow-up? Or maybe, you want to track sales in a specific geographic location, or even customers that buy a specific item or service. Whatever your needs, the customer groups feature allows you to create a group specific to that need.

If these new features aren’t enough, QuickBooks Desktop Enterprise 21.0 offers even more new features, including the following.

Data level permissions

All QuickBooks Desktop Enterprise plans can support up to forty simultaneous users, giving a lot of users access to a lot of system data. But what happens if you don’t want Don in shipping to have access to Sally’s payroll reports? With the new data level permissions feature, you can now set each user’s permission levels for each area based on user role, with each user granted or denied access to specific areas as well as for specific transactions and reports within those areas.

Picture4

The data level permissions feature in QuickBooks Enterprise 21.0 allows you to choose the data employees have access to.

If your business has a lot of QuickBooks Enterprise active users, you’ll appreciate this feature. A lot.

QuickBooks Tool Hub

With expanded system functionality usually comes more questions. But with the new QuickBooks Tool Hub, you’ll find it much easier to find answers to those questions.

The QuickBooks Tool Hub provides answers to installation questions, company file issues, network issues, managing tax deductions, managing data backups, and even provides a password reset option.

Picture5

The QuickBooks Tool Hub provides a convenient location to obtain answers to common questions.

If the Tool Hub doesn’t answer all of your questions, you can even access QuickBooks support directly from the Tool Hub interface.

If you’re a first-time QuickBooks Desktop user

With a push to draw people over to QuickBooks Online, QuickBooks Desktop applications sometimes gets lost in the shuffle. And with new pricing options for 2021, those looking to upgrade from a previous edition or to use QuickBooks Desktop for the first time might find the available options and pricing changes confusing.

That’s because it is confusing. Today, QuickBooks Desktop provides you with numerous editions and options within each of those editions. To help you determine which edition is right for you, we’re providing you with a list of QuickBooks Desktop editions and the available options within each edition.

QuickBooks Pro 2021

QuickBooks Pro is a good option for smaller businesses just starting out, supporting up to three concurrent users. There are a variety of options available for purchasing QuickBooks Pro, including the following:

QuickBooks Pro – Licensed version: You can buy QuickBooks Pro from your local office supply store, or directly from Intuit for $399. However, keep in mind that purchasing the license does not include any product updates or support options. While QuickBooks Pro supports up to three users, each user is required to purchase a separate license.

QuickBooks Pro Plus: QuickBooks Pro Plus moves the away from a licensing agreement to a subscription service, which includes real-time product updates as well as unlimited customer support options. An annual subscription to QuickBooks Pro Plus currently runs $199 a year for the first year, also supporting up to three users, and like the standard Pro version, each user will have to purchase their own subscription.

QuickBooks Premier 2021

QuickBooks Premier offers all of the features found in the Pro version of QuickBooks along with the highly coveted industry-specific editions for the following niche businesses:

  • General business
  • General contractor
  • Manufacturing and wholesale
  • Nonprofit
  • Professional services
  • Retail

Like the Pro version, QuickBooks Premier offers both a licensed version of the software as well as a subscription option. QuickBooks Premier supports up to five system users.

QuickBooks Premier – Licensed version: You can purchase QuickBooks Premier as a licensed application for $649 per year for a single user, with additional users required to purchase a separate license.

QuickBooks Premier Plus: A subscription to QuickBooks Premier Plus is currently a bargain at $299 per year for the first year, with additional users required to purchase a separate subscription. The subscription plan includes product support as well as real-time product updates.

QuickBooks Enterprise 21.0

Designed for scalability, QuickBooks Enterprise can support up to forty concurrent users, making it a great choice for growing businesses. Expanded list items and the ability to add more data are just a few of the features that make QuickBooks Enterprise stand out from the crowd.  And unlike QuickBooks Pro and QuickBooks Premier, QuickBooks Enterprise plans are only offered as a subscription.

There are currently three levels of QuickBooks Enterprise available:

  1. Gold: A yearly subscription to QuickBooks Enterprise Gold will run you $1,489.50 per year, which reflects a 10% discount for the first year. The Gold level provides all standard features, but does not include Advanced Inventory or Advanced Pricing features.
  2. Platinum: The Platinum plan runs $1,831.50 per year for the first year, and includes both Advanced Inventory and Advanced Pricing features.
  3. Diamond: The Diamond plan includes automation features as well as the Salesforce CRM connector, and runs $3,618 per year for the first year. The Platinum plan also includes Assisted Payroll and TSheets Elite at an additional cost.

Add-on options

In addition to the various features included in each respective edition, QuickBooks Desktop offers a variety of add-on options at an additional cost.

  • Payroll: QuickBooks Desktop offers two payroll options for current users: Enhanced Payroll, which is a do-it-yourself payroll option, or Assisted Payroll, which includes complete tax filing as well as 24/7 support. The Enhanced plan is $40 a month for the first six months, while the Assisted plan runs $65.40 a month for the first six months, with Enterprise edition users getting special pricing.
  • Remote access: If you love QuickBooks Desktop but absolutely need remote access, you can use QuickBooks Desktop Hosting Services, which is available via subscription through Right Networks, starting at $57 per month.
  • QuickBooks Payments: For businesses that want to accept online payments, QuickBooks Desktop users can subscribe to QuickBooks Payments. Fees are 1% for ACH transfers, and range between 2.4% and 3.4% plus $.25 for each credit card transaction.

Is QuickBooks Desktop 2021 right for your company?

That depends on what application your company is currently using. If you’re looking to move to QuickBooks Desktop from another application, chances are that one of the editions and plans are a good fit for your business. This is particularly true if you’re looking for a software application that is suitable for small businesses, but also offers the option to scale up to a more robust edition should it be necessary.

If you’re currently using another edition of QuickBooks Desktop, it may be a good time to upgrade to the 2021 edition, especially if your current edition is more than a few years old, since Intuit typically stops supporting editions more than three years old. However, if you have the 2019 or 2020 edition and you have limited need for any of the features that have been added in the last two years, you may be better off continuing to use your current edition. Only you can decide whether the added cost is a worthy investment for your business, or if it would be more prudent to wait another year before upgrading.

QuickBooks Pro vs. QuickBooks Premier: Which Is Right for Your Business?

QuickBooks Pro and QuickBooks Premier are part of Intuit’s QuickBooks Desktop application. Used by more than 1.5 million businesses across the globe, QuickBooks Desktop remains one of the most popular accounting software applications on the market today.

There are currently four QuickBooks versions available in their desktop solution:

  1. QuickBooks Pro
  2. QuickBooks Premier
  3. QuickBooks Enterprise
  4. QuickBooks Accountant

The first three versions are QuickBooks for small business applications, with each version offering more robust features, while the fourth option, QuickBooks Accountant, is designed specifically for accounting professionals who also want to access their client’s QuickBooks products.

But perhaps the most popular QuickBooks Desktop applications are the two we’ll be comparing today. Read on to see which of these two popular applications is best for you.


QuickBooks Pro vs. QuickBooks Premier: What’s the difference?

QuickBooks Pro and QuickBooks Premier are simply two versions of the same core application, with QuickBooks Premier adding additional functionality while maintaining all of the features found in the Pro application.

Both editions offer all of the bookkeeping basics your small business needs, with QuickBooks Premier offering more industry-specific features.

Who is QuickBooks Pro for?

QuickBooks Pro is a great entry-level small business accounting application that is rich in features and an ideal solution for sole proprietors and small business owners. QuickBooks Pro supports up to three simultaneous users.

Who is QuickBooks Premier for?

QuickBooks Premier is better suited for growing businesses, particularly those that are looking for an industry-specific accounting application. QuickBooks Premier supports up to five simultaneous users and is a good fit for those that need a good inventory/sales order management option.


QuickBooks Pro vs. QuickBooks Premier: Features

QuickBooks Pro and Premier offer a very similar feature set, but QuickBooks Premier supports additional users and a few additional features that QuickBooks Pro doesn’t.

We’ll first highlight QuickBooks Pro’s features, then provide you with a list of features that you’ll only find in QuickBooks Premier.

What QuickBooks Pro offers

QuickBooks Pro offers an intuitive user interface, with the main screen divided into three areas for easier navigation.QuickBooks Pro interface showing a workflow of different connected accounts and entries.

QuickBooks Pro’s main screen is divided into three sections for easy navigation. Source: QuickBooks Pro software.

Users can access system features from the navigation bar to the left of the screen, which also offers access to any add-on features such as time tracking and payroll.

The 2021 edition of QuickBooks Pro offers several new features, including:

  • Improved bank feeds
  • New receipt management tools
  • Ability to automatically send customer statements
  • Customizable payment receipts
  • Ability to create customer groups

In addition, QuickBooks Pro offers the following features:

Track income & expenses: Connect bank and credit cards to your QuickBooks Pro account, track business and travel expenses, and easily manage customers, vendors, and employees from a single location.

Invoicing: Create professional looking invoices, write a custom invoice, accept payments directly from an invoice, and manage current invoice status.

Manage bills and accounts payable: Track bills and purchase orders, view all unpaid bills, and take advantage of early-pay discounts.

Track time: Track employee billable hours and add them to invoices.

Track inventory: Track products sold, cost of goods, and manage inventory levels, including inventory adjustments.

Supports multiple currencies: QuickBooks Pro easily manages multiple currencies.

Reports: QuickBooks Pro offers more than 100 standard reports which can be scheduled to run when you need them.

Good help options: QuickBooks Pro offers excellent help and support options including a robust user community and access to a comprehensive QuickBooks tutorial.

Other features found in QuickBooks Pro include estimate creation and the ability to track sales tax for all purchases. In addition, both QuickBooks Pro and Premier will automatically perform all year-end closing entries, transferring balances to a Retained earnings account in anticipation of the new year.QuickBooks Pro vendor management tool with list of vendors on the left-hand side and the details of selected event on the right.

QuickBooks Pro manages all contractor payments, including total payments for the year. Source: QuickBooks Pro software.

You can also manage and pay contractors in QuickBooks Pro, including the ability to create year-end 1099s.

What QuickBooks Premier offers

All of the QuickBooks essentials found in QuickBooks Pro are also available in QuickBooks Premier, along with some notable features and functions not currently available in QuickBooks Pro, including the following:

Forecasting: QuickBooks Premier offers excellent forecasting capability, with users able to create forecasts from scratch.QuickBooks Premier forecasting screen listing past and expected income and expenses.

QuickBooks Premier offers excellent forecasting capability. Source: QuickBooks Premier software.

In addition, forecasts can be created by customer, job, or class.

Industry-specific features: QuickBooks Premier offers the following industry-specific editions:

  • General Business: which includes an advanced inventory management feature
  • General Contractor: offers job estimate creation and job profitability analysis
  • Manufacturing & Wholesale: tracks profitability by product and tracks reorder points
  • Nonprofit: creates year-end donation statements and creates Form 990
  • Professional Services: tracks time and expenses and supports multiple billing rates
  • Retail: tracks sales, sales tax, and taxable and non-taxable sales

QuickBooks Premier donation screen for managing charitable donations.

The Nonprofit edition of QuickBooks Premier offers donation management. Source: QuickBooks Premier software.

In addition, QuickBooks Premier also offers a reversing journal entry option and includes more than 150 industry-specific reports.


QuickBooks Pro vs. QuickBooks Premier: Pricing

QuickBooks Desktop pricing has changed for 2021, with Intuit turning to a subscription model for its desktop products. You will still be able to purchase the application without a subscription, albeit with a significant increase in price.

What QuickBooks Pro offers

Intuit recently made the switch to subscription pricing for its desktop applications, which are now branded as Plus plans. For example, for 2021, QuickBooks Pro Plus pricing starts at $199 for the first year, which will rise to $299 for the second year under the subscription plan.

However, there is also an option to purchase QuickBooks Pro 2021 (without a subscription) for a one-time fee of $399. If you’re interested in payroll, you can purchase QuickBooks Pro Plus + Payroll for $574 for the first year, or you can add the payroll option to QuickBooks Pro 2021.QuickBooks Pro's two pricing plans.

QuickBooks Pro is available with or without payroll. Source: QuickBooks Pro software.

What QuickBooks Premier offers

Like QuickBooks Pro, QuickBooks Premier has changed its pricing structure for 2021 and added a subscription option. QuickBooks Premier Plus starts at $299 for the first year, with the cost rising to $499 the second year. Premier Plus + Payroll is also available for $674. For those who wish to forego the subscription, you can buy the standalone product for $649.Pricing for QuickBooks Premier Plus and Premier Plus + Payroll.

QuickBooks Premier Plus is available with or without payroll. Source: QuickBooks Premier software.


QuickBooks Pro vs. QuickBooks Premier: Inventory & Sales

One of the biggest differences between QuickBooks Pro and QuickBooks Premier is its inventory management feature.

While you can easily track inventory in QuickBooks Pro, if you sell products on a regular basis it’s best to opt for QuickBooks Premier.

What QuickBooks Pro offers

The inventory feature in QuickBooks Pro is more than sufficient if you only sell a few items or need basic inventory tracking capability. QuickBooks Pro offers terrific invoicing options, but does not include a sales order option.

What QuickBooks Premier offers

If you sell or manufacture products, QuickBooks Premier is by far the best choice. It offers an excellent sales order option that allows you to consolidate multiple orders into a single invoice, track all back orders, and even create a partial invoice for partial shipments.

In addition, inventory management capability is superior to that in QuickBooks Pro, with QuickBooks Premier offering per item pricing levels, current availability tracking for all products, and a build assembly which can be used if you’re building a product from scratch.

QuickBooks Pro and QuickBooks Premier are part of Intuit’s QuickBooks Desktop application. Used by more than 1.5 million businesses across the globe, QuickBooks Desktop remains one of the most popular accounting software applications on the market today.

There are currently four QuickBooks versions available in their desktop solution:

  1. QuickBooks Pro
  2. QuickBooks Premier
  3. QuickBooks Enterprise
  4. QuickBooks Accountant

The first three versions are QuickBooks for small business applications, with each version offering more robust features, while the fourth option, QuickBooks Accountant, is designed specifically for accounting professionals who also want to access their client’s QuickBooks products.

But perhaps the most popular QuickBooks Desktop applications are the two we’ll be comparing today. Read on to see which of these two popular applications is best for you.


QuickBooks Pro vs. QuickBooks Premier: What’s the difference?

QuickBooks Pro and QuickBooks Premier are simply two versions of the same core application, with QuickBooks Premier adding additional functionality while maintaining all of the features found in the Pro application.

Both editions offer all of the bookkeeping basics your small business needs, with QuickBooks Premier offering more industry-specific features.

Who is QuickBooks Pro for?

QuickBooks Pro is a great entry-level small business accounting application that is rich in features and an ideal solution for sole proprietors and small business owners. QuickBooks Pro supports up to three simultaneous users.

Who is QuickBooks Premier for?

QuickBooks Premier is better suited for growing businesses, particularly those that are looking for an industry-specific accounting application. QuickBooks Premier supports up to five simultaneous users and is a good fit for those that need a good inventory/sales order management option.


QuickBooks Pro vs. QuickBooks Premier: Features

QuickBooks Pro and Premier offer a very similar feature set, but QuickBooks Premier supports additional users and a few additional features that QuickBooks Pro doesn’t.

We’ll first highlight QuickBooks Pro’s features, then provide you with a list of features that you’ll only find in QuickBooks Premier.

What QuickBooks Pro offers

QuickBooks Pro offers an intuitive user interface, with the main screen divided into three areas for easier navigation.QuickBooks Pro interface showing a workflow of different connected accounts and entries.

QuickBooks Pro’s main screen is divided into three sections for easy navigation. Source: QuickBooks Pro software.

Users can access system features from the navigation bar to the left of the screen, which also offers access to any add-on features such as time tracking and payroll.

The 2021 edition of QuickBooks Pro offers several new features, including:

  • Improved bank feeds
  • New receipt management tools
  • Ability to automatically send customer statements
  • Customizable payment receipts
  • Ability to create customer groups

In addition, QuickBooks Pro offers the following features:

Track income & expenses: Connect bank and credit cards to your QuickBooks Pro account, track business and travel expenses, and easily manage customers, vendors, and employees from a single location.

Invoicing: Create professional looking invoices, write a custom invoice, accept payments directly from an invoice, and manage current invoice status.

Manage bills and accounts payable: Track bills and purchase orders, view all unpaid bills, and take advantage of early-pay discounts.

Track time: Track employee billable hours and add them to invoices.

Track inventory: Track products sold, cost of goods, and manage inventory levels, including inventory adjustments.

Supports multiple currencies: QuickBooks Pro easily manages multiple currencies.

Reports: QuickBooks Pro offers more than 100 standard reports which can be scheduled to run when you need them.

Good help options: QuickBooks Pro offers excellent help and support options including a robust user community and access to a comprehensive QuickBooks tutorial.

Other features found in QuickBooks Pro include estimate creation and the ability to track sales tax for all purchases. In addition, both QuickBooks Pro and Premier will automatically perform all year-end closing entries, transferring balances to a Retained earnings account in anticipation of the new year.QuickBooks Pro vendor management tool with list of vendors on the left-hand side and the details of selected event on the right.

QuickBooks Pro manages all contractor payments, including total payments for the year. Source: QuickBooks Pro software.

You can also manage and pay contractors in QuickBooks Pro, including the ability to create year-end 1099s.

What QuickBooks Premier offers

All of the QuickBooks essentials found in QuickBooks Pro are also available in QuickBooks Premier, along with some notable features and functions not currently available in QuickBooks Pro, including the following:

Forecasting: QuickBooks Premier offers excellent forecasting capability, with users able to create forecasts from scratch.QuickBooks Premier forecasting screen listing past and expected income and expenses.

QuickBooks Premier offers excellent forecasting capability. Source: QuickBooks Premier software.

In addition, forecasts can be created by customer, job, or class.

Industry-specific features: QuickBooks Premier offers the following industry-specific editions:

  • General Business: which includes an advanced inventory management feature
  • General Contractor: offers job estimate creation and job profitability analysis
  • Manufacturing & Wholesale: tracks profitability by product and tracks reorder points
  • Nonprofit: creates year-end donation statements and creates Form 990
  • Professional Services: tracks time and expenses and supports multiple billing rates
  • Retail: tracks sales, sales tax, and taxable and non-taxable sales

QuickBooks Premier donation screen for managing charitable donations.

The Nonprofit edition of QuickBooks Premier offers donation management. Source: QuickBooks Premier software.

In addition, QuickBooks Premier also offers a reversing journal entry option and includes more than 150 industry-specific reports.


QuickBooks Pro vs. QuickBooks Premier: Pricing

QuickBooks Desktop pricing has changed for 2021, with Intuit turning to a subscription model for its desktop products. You will still be able to purchase the application without a subscription, albeit with a significant increase in price.

What QuickBooks Pro offers

Intuit recently made the switch to subscription pricing for its desktop applications, which are now branded as Plus plans. For example, for 2021, QuickBooks Pro Plus pricing starts at $199 for the first year, which will rise to $299 for the second year under the subscription plan.

However, there is also an option to purchase QuickBooks Pro 2021 (without a subscription) for a one-time fee of $399. If you’re interested in payroll, you can purchase QuickBooks Pro Plus + Payroll for $574 for the first year, or you can add the payroll option to QuickBooks Pro 2021.QuickBooks Pro's two pricing plans.

QuickBooks Pro is available with or without payroll. Source: QuickBooks Pro software.

What QuickBooks Premier offers

Like QuickBooks Pro, QuickBooks Premier has changed its pricing structure for 2021 and added a subscription option. QuickBooks Premier Plus starts at $299 for the first year, with the cost rising to $499 the second year. Premier Plus + Payroll is also available for $674. For those who wish to forego the subscription, you can buy the standalone product for $649.Pricing for QuickBooks Premier Plus and Premier Plus + Payroll.

QuickBooks Premier Plus is available with or without payroll. Source: QuickBooks Premier software.


QuickBooks Pro vs. QuickBooks Premier: Inventory & Sales

One of the biggest differences between QuickBooks Pro and QuickBooks Premier is its inventory management feature.

While you can easily track inventory in QuickBooks Pro, if you sell products on a regular basis it’s best to opt for QuickBooks Premier.

What QuickBooks Pro offers

The inventory feature in QuickBooks Pro is more than sufficient if you only sell a few items or need basic inventory tracking capability. QuickBooks Pro offers terrific invoicing options, but does not include a sales order option.

What QuickBooks Premier offers

If you sell or manufacture products, QuickBooks Premier is by far the best choice. It offers an excellent sales order option that allows you to consolidate multiple orders into a single invoice, track all back orders, and even create a partial invoice for partial shipments.

In addition, inventory management capability is superior to that in QuickBooks Pro, with QuickBooks Premier offering per item pricing levels, current availability tracking for all products, and a build assembly which can be used if you’re building a product from scratch.

QuickBooks Desktop 2020: What’s new and improved

Unleash the new features and improvements in QuickBooks Desktop 2020

QuickBooks has created a huge buzz around the corners of the world. In a very short span of time, this accounting software has covered a broader market place. And owing to its popularity and augmented utilization, Intuit and its developers are always indulged in updating it to a greater extent, in order to perk up its credibility. Each year, QuickBooks users and entrepreneurs eagerly wait for the latest update for QuickBooks desktop.

The most awaited QuickBooks update got released on September 16th, 2019 i.e. QuickBooks desktop 2020. Every entrepreneur as well as QuickBooks professional had an eye for the features and improvements that would roll in with this update of QuickBooks. Technology comes with a price, and in case of QuickBooks it is the errors. But ironically, it is the technology itself in the forms of updates that comes to the rescue when the QB user is almost about to drown in the pool of errors.

Update often open a new chapter in the book of innovation for the end user, and so has happened with QuickBooks and its latest update.  QuickBooks desktop 2020 has been recently released by Intuit, and over the next few days or weeks, a notification would be provided to the QuickBooks ProAdvisors, Enterprise Users, and other users regarding the availability of the initial release of the software and soon this software will appear on retailers’ shelves.

If you want to know what this software update has got for you, then take out some time from your busy schedule and read this article once. For expert assistance, call us at +1-844-405-0907, and enjoy seamless QuickBooks desktop support round the clock.

What are the latest features in QuickBooks Desktop 2020?

Features that rolled in with QuickBooks Desktop Pro, Premier, and Accountant 2020

1. Automated payment reminders

Managing accounts receivables, payment reminder, composing mail, identifying overdue, etc, can consume a lot of time. The automated payment reminders feature in QuickBooks 2020 eliminates the time that the users used to spend in chasing the outstanding payments, as this feature permits the QuickBooks software to automatically generate the reminder emails. The content that each email should contain can be easily tailored and controlled by the users. This means that the user can easily customize the message to be sent to specific customers, and also this feature offers an opportunity to review the entire content before it is sent in just a few clicks. Along with that, the QuickBooks users can now schedule the reminders in advance, and the software will provide the user with a prompt whenever it would be time to send the mails. Another point that adds up in this feature is that the users can schedule the reminder based on the number of days the invoices are late.

Accessible in- QuickBooks Desktop Pro, Premier, Accountant 2020, and Enterprise 20.0

How to access this feature?

  • The user can find this feature by visiting the menu bar and then selecting the Customer option, followed by Payment reminders.
  • After that, the user is required to compose a reminder email template.
  • And then craft customer-specific mailing lists, followed by spotting out late paying customer.
  • Now, the user is required to schedule email distribution for a specific list of customers along with overdue balances.
  • The QuickBooks user is required to track reminder emails send separately from another email communications.
Automated payment reminders feature in QuickBooks desktop 2020 - Screenshot
Automated payment reminders feature in QuickBooks desktop 2020 - Screenshot 1
Automated payment reminders feature in QuickBooks desktop 2020 - Screenshot 2

2. Adding the customer’s purchase order number to the subject line of the email

Another feature that has successfully made to the feature list in QuickBooks 2020 is adding the customer’s purchase order number in the subject of the email. There is now an option to add the customer’s purchase order number to the email’s subject which is supposed to be sent to the customer with the invoice attached. What makes this feature attractive is that it permits the customers to search their email by purchase order number, and there is no need to open up each attachment individually.

Accessible in- QuickBooks desktop Pro, Premier, Accountant 2020, and Enterprise 20.0

How to access this feature?

In order to explore this feature, the QuickBooks users are required to follow the steps below:

  • Visit the menu bar
  • After choose Edit
  • Then opt for preferences option
  • The next step is to select the send forms option
  • And lastly hit the company option in the list.
Adding the customer’s purchase order number to the subject line of the email - Screenshot

3. Improvisation in QuickBooks Version Up-gradation

The third feature that could be seen in this new update of QuickBooks is that now upgrading the software has become much simpler than earlier. A large number of improvisations could be seen in the up-gradation of QuickBooks version. This newly introduced feature in QuickBooks desktop 2020 has largely reduced the number of actions that the users were supposed to take, in order to upgrade their product. Talking about, how this feature is beneficial, then it is analyzed that this features allows the users to save much of their time in upgrading their software to the newest version.

Accessible in- QuickBooks desktop pro, Premier 2017 and in newer, along with that it is available in Pro and Premier Plus 2017, and Enterprise 17.0 But the catch here is that, this feature will be offered automatically when the latest update would be released.

Read also: Add an EIN to existing QuickBooks Desktop Payroll Basic, Standard or Enhanced subscription

How to access this feature?

To avail this feature, the QuickBooks desktop pro, Premier 2017 or newer users can visit the Menu bar, followed by picking up the Help > upgrade QuickBooks options respectively.

Improvisation in QuickBooks Version Up-gradation - Screenshot

4. Advance Smart help!

The next feature that adds life in this version of QuickBooks is enhanced smart help. The user can simply press F1 for much more advanced help content and search experience, or also for accessing the live experts via messaging and calling back options. This feature adds to the flexibility of help via searchable content that too within the software. In simple words, using this feature within the software, the users are directed to Intuit help content, request for a live call back, community content, and the enterprise users get a special access to the Chat support.

Accessible in – QuickBooks desktop pro, Premier, Accountant 2017 or newer version, and Also Enterprise 17.0 or newer

How to access this feature?

In order to utilize this newly introduced feature, the QuickBooks users can select the F1 key at the time when the QuickBooks file is open, or from the menu bar, then can choose the help option, followed by clicking on to QuickBooks desktop help option.

Advance Smart help! - Screenshot

5. Payroll status for direct deposit

Now the QuickBooks users can be much more confident of their payroll run, by simply analyzing the detailed status of direct deposit payroll run. The best part is that, now the users are not required to check the emails or calling support. This feature allows the business owners who opt for direct payment to the employees, to spot their status of the transaction without any hassle.

Accessible in- QuickBooks Pro, Premier, Accountant 2020, as well as in Enterprise 20.0

Read also: How to change SUI rate for Basic, Enhanced or Standard Payroll?

How to access this feature?

The simple steps to enjoy this feature in QuickBooks desktop 2020 version is to visit the menu bar, look for ‘Employees’ option and select the same. And the an option stating view payroll run status will be visible on the screen, simply select the option and you are good to go.

Payroll status for direct deposit - Screenshot
Payroll status for direct deposit - Screenshot 2

6. Newly introduced! Horizontally collapsible columns in job or class reports

With this new feature, the users can easily hide or unhide multiple columns of data in a displayed QuickBooks report with manifold columns. With this feature, it is possible for the QuickBooks users to avoid exporting lengthy reports to excel for customizing the columns that are to be displayed. This feature also offers improved navigation of customer summary details, which means less time consumed in scrolling through the exports or lengthy reports. Not only this, but this feature also saves time by smoothly and swiftly displaying the customer information that the user is looking for.

Accessible in- QuickBooks desktop pro, Premier, Accountant 2020, and also in Enterprise 20.0

How to access this feature?

In order to explore this feature, the users are required to choose the collapse columns button on the top right for the displayed multi-column report. Once done with that, opt for minus or plus options or + & – symbols, for expanding or collapsing the specific set of the columns respectively, as per the requirement of the user.

Newly introduced! Horizontally collapsible columns in job or class reports - Screenshot

7. Resetting Admin password becomes easier with QuickBooks 2020

Earlier QuickBooks users faced difficulty in resetting the admin password, whereas with the advent of QuickBooks desktop 2020, the process of resetting the admin password got simplified. With this feature, it has become easier to reset the admin password, as the user is not required to fill in the long list of information in order to prove the ownership. All they need to do is just pick up the email id from the list and then they will be provided with an OTP, and then all you need to do is to enter the OTP for resetting the password.

How to access this feature?

  • The user is required to select the option stating I forgot my password, in the company’s login window.
  • Followed by selecting the mail id that would available in the drop down list and then hit Next.
  • The user will then receive an OTP through mail, in order to reset the password. If by any chance or for any reason, the user is not getting the mail id in the drop-down list, then the user is required to follow the on-screen prompts.
  • After that, enter the OTP and you are good to go.
Resetting Admin password becomes easier with QuickBooks 2020 - Screenshot

8. Newly introduced Inventory cycle count

The most constructive feature that is introduced in this latest update of QuickBooks is the inventory cycle count. Cycle counting in QuickBooks enterprise adds bonus inventory management efficiencies based on the amount of inventory that a company is supposed to manage. This feature has largely attracted many QuickBooks users. Basically, cycle counting is a small subset of the inventory products that are in stock at present, and in contrast to a traditional physical count of inventory, where the operations are halted to count all the inventory items in stock. It should be noted that the cycle counts are not as much of troublesome to daily operations, providing an ongoing measure of inventory accuracy. Along with that, it can be customized to the specific high value inventory items. This feature adds to the new management efficiencies at large.

Inventory cycle count work-flow summary with advanced inventory can be prepared using a mobile scanning device:

  • The QuickBooks enterprise users can craft a Cycle count by merely selecting the inventory items.
  • After that the selected items are to be sent to the connected mobile device in the warehouse.
  • Then the warehouse user counts and scans the quantity on the device itself. Later on, the counted quantities are sent wirelessly to the Enterprise file individually for every item.
  • The Enterprise users are supposed to choose the counted items that are to be added to the automatically populated inventory adjustment transaction. Then the users are required to approve the details and then save that particular record.
  • After doing that, the QuickBooks enterprise user will mark the cycle count as closed.
Newly introduced Inventory cycle count - Screenshot 1
Newly introduced Inventory cycle count - Screenshot 2
Newly introduced Inventory cycle count - Screenshot 3

Accessible in- QuickBooks desktop enterprise 19.0 maintenance release R3 or newer, gold, silver, or platinum subscriptions for using cycle counts with Microsoft excel.

Related article: Steps to Exporting or Importing IIF Files in QuickBooks

How to access this feature?

In order to access this feature, the QuickBooks users are required to visit the menu bar and then choose the Inventory option, followed by picking up the cycle count option.

9. Inventory cycle count work-flow summary without Advanced Inventory

  • By selecting the inventory items, the enterprise user can craft a cycle count.
  • After that, the items that the user selected in the above step can be easily exported to Microsoft Excel worksheet from the cycle count window.
  • Also, the item floor counts that was selected can be updated in the Microsoft excel worksheet and then it can be imported into the Enterprise Cycle count window.
  • The enterprise user can choose the item that they need to add to the automatically populated inventory adjustment transaction. After which, the enterprise user will approve the details and saves the record.
  • At the end of the process, the user will be required to mark the cycle count as closed.
Inventory cycle count work-flow summary without Advanced Inventory - Screenshot
Inventory cycle count work-flow summary without Advanced Inventory - Screenshot 2

The list of newly introduced features in QuickBooks Pro, Premier, and Accountant doesn’t end over here. It includes other compelling features as well, such as:

  • Enhanced accessibility
  • Company file search
  • Combine multiple emails
  • Easy payroll setup with employee (self-setup)

Latest Features in QuickBooks Desktop Enterprise 20.0

Below we have provided some of the latest features of QuickBooks desktop enterprise 2020.

1. Express pick-pack

The express pick-pack feature helps in saving time in sales order worksheet fulfillment process, by simply consolidating the picker/packer roles, actions, and approvals. The entire process of Express pick-pack comes in a single task. Earlier the pick, pack, and ship sales order fulfillment, was done individually. But with the introduction of this feature, the QuickBooks users can complete the entire process as a single task.

Express pick-pack - Screenshot 1
Express pick-pack - Screenshot 2
Express pick-pack - Screenshot 3
Express pick-pack - Screenshot 4

How to access this feature?

In order to make the best use of this newly introduced feature, the QuickBooks users are required to follow the simple steps enumerated-below:

  • The very first step is to visit the File menu.
  • After that choose the Edit option.
  • Followed by selecting preferences tab.
  • Once done with that, the QuickBooks user is required to tap on the items and inventory option.
  • And then, move to the company preferences option.
  • Move ahead, by selecting the advanced inventory settings.
  • Followed by tapping on to the site operations option.
  • Then lastly select the Enable sales order fulfillment worksheet.

You may also like: How to Fix Reconcile Discrepancies in QuickBooks?

2. Alternate vendors feature

If you want to manage contact and cost data related vendor, then this feature can work wonders for you. This feature helps the users to make more informed purchase decisions. Along with that, the users can also craft the purchase order with vendor information that might be included in it in advance. The catch here is that the users are required to be very attentive while selecting the vendor and they are required to select the right vendor in QuickBooks enterprise solution.

Alternate vendors feature - Screenshot 1
Alternate vendors feature - Screenshot 2
Alternate vendors feature - Screenshot 3

How to access this feature?

The user is required to choose the vendor center and then tap on to the items tab, from the menu bar, and this would help the users to utilize this amazing feature.

3. Landed cost

Another feature that could be seen in the new version is the landed cost feature. Basically, this feature displays the clarity in the actual cost of the product by factoring in duties, freight, duties, and other miscellaneous costs. The cost of obtaining the inventory stock consists of more than just the material costs of the items. The new landed cost feature enables the QuickBooks enterprises users to have a greater visibility into the overall costs of the product. Also, the cost is calculated here by quantity, value, weight, or volume.

Landed cost work-flow summary

  • In the landed cost work-flow summary, the Enterprise user will be needed to setup the Landed costs in advanced inventory preferences. Other current asset account is also created by this process. After that the user is required to select any other charge item types currently used for recording freight, duties, or import fees, and then the setup changes the currently assigned expense account in the item record defaults on its own, to this newly crafted other current asset account.
Landed cost work-flow summary - Screenshot
  • During the setup, the bills are entered for freight, duties, import fees and various additional product prices increasing the other current asset account created during the setup.
  • Moving ahead, the enterprise users will be required to select the freight bills that are to be allocated to the product costs and also the process for calculating the amount that is supposed to allocated, the choices would include: Quantity, Percentage, Amount or S&H Cost (Manual).
Landed cost work-flow summary - Screenshot 2
  • At the time when the allocations are picked, the QuickBooks enterprise users will be required to keep a check on the total product costs calculated by simply adding the landed costs to the default cist in the item record.
Landed cost work-flow summary - Screenshot 3
  • It should be noted that the Enterprise automates the reduction of the other current asset account and at the same time it augments the cost of goods sold account or the Inventory asset account.
Landed cost work-flow summary - Screenshot 4
Landed cost work-flow summary - Screenshot 5

Read also: How QuickBooks accounting software makes tax season easy?

Features introduced into QuickBooks Pro for Mac 2020

Following are the latest features of QuickBooks desktop Pro for MAC version.

1. Bounced check processing

The very first feature that is newly introduced in QuickBooks Pro for Mac 2020 is bounced check processing. This amazing feature enables the QuickBooks users to handle the bounced checks with much ease. The loss of extra money can be avoided, that the users used to pay to the accountant to clear the bounced check.

2. iPhone scanner

Talking about another feature that is introduced in the QuickBooks Pro for Mac 2020 is iPhone scanner. With the help of this feature, the users can save time as well as their money by simply using an iPhone camera for uploading text searchable images. With the help of iPhone scanner, the users with iPhones can easily scan the documents using this feature.

3. Dark mode

If you are using the Mojave operating system, then this feature can be much beneficial for you, as this feature works on this operating system. Also, this feature permits the user to have a tailored view mode in QuickBooks Mac.

Dark mode feature - Screenshot

4. Modernized reporting

Modernized reporting improves the usability, presentation, navigation, as well as customization. This feature creates tailored reports with much ease and also it offers an option to facilitate real-time report updates that would display changes on its own.

Modernized Reporting feature - Screenshot

5. Invoice e-payments

Invoice e-payments feature - Screenshot

The invoice e-payments make the payment process much easier and also time consuming. The users get many options to do the online payments such as ACH, credit card, or e-check invoice payment.

6. Improved company snapshot

The feature of improved company snapshot centralizes the dashboard for making it clearly visible. Also, this feature offers customizable data ranges, layouts, and widgets. The best thing about this feature is that it allows the QuickBooks users to see the most critical data with much ease.

Improved company snapshot feature - Screenshot

Well, this was all about QuickBooks Desktop 2020 and its newly introduced features. If you haven’t switched to this version of QuickBooks, then it is high time for you to incorporate this version of QuickBooks. If you want to reap out the benefits QuickBooks desktop 2020 offers, then update your software today. Not only this, but you can also get an edge over your competitors by switching to this software upgrade. For any QuickBooks desktop for Mac queries you can consult with our QuickBooks for Mac support team today!

You can also talk to our QuickBooks enterprise support team for any further information. Just pick up your phone and make a call at our toll-free number . We will be happy to help you!

QuickBooks Pro vs. Pro Plus – What are the Differences?

QuickBooks is a renowned name in the field of accounting. While many of the accountants might be reaping the benefits of QuickBooks, others are still thinking to understand its use for their accounting process.

QuickBooks is available in different versions for different business sizes and types. QuickBooks Pro is one of those versions, and if you are thinking of buying it for your business, you can also consider Pro Plus, a variant of the Pro version.

Let us compare the QuickBooks Pro and QuickBooks Pro Plus to understand the primary difference.

QuickBooks Pro

QuickBooks Pro is an accounting software suitable for small and medium-sized business to manage their business processes. It allows up to three users to access the same company file simultaneously.

To smoothly operate the QuickBooks on your desktop, you need to purchase the license. You can buy QuickBooks Pro Desktop license from a QuickBooks Solution Provider or add a user license to your QuickBooks software. Intuit offers customer support for QuickBooks Pro for up to three years. The license supports a single user and is locally-installed.

QuickBooks Pro Version is suitable for:

1. The small-sized companies who want to have robust bookkeeping software for their business and don’t need the sales and expense forecasting
2. Businesses that require features such as maximizing tax deductions, tracking business performance, reporting
3. Companies that need to keep track of their international sales in various currencies

QuickBooks Pro Business Features

1. Inventory Tracking

● QuickBooks Pro allows you to track the inventory and send alerts when you are low on the inventory, so you can have the backup ready.
● It also helps you to track the purchase orders.

2. Sales Tax Tracking

● QuickBooks Pro tracks the sales tax throughout the month.
● You can view detailed sales tax liability reports that display the taxable and non-taxable amount for a Tax Authority. You can also see a sales tax table that shows the actual tax collected.

3. Create Invoices

● QuickBooks Pro creates invoices for goods and services and for billable time and expenses.
● It sends alerts for outstanding payments.

4. Manage Bills and Accounts Payable

● Accountants can view unpaid bills from a vendor to manage payments easily and maintain cash flow.
● It tracks bills and purchase orders to help you always stay ahead of the inventory needs.

5. Income and Expense Tracking

● You can easily track your expenses and download the transactions.
● You can also import previous financial data from Excel and other programs available.

QuickBooks Pro General features

1. Setting and Installing the QuickBooks Pro

The QuickBooks Desktop software includes one-hour setup assistance with the support agent, a setup guide, and interface guidance tools, such as a searchable help database and question & answer forum.

2. Day-To-Day Operations

In the QuickBooks Pro version, all the information is stored on the local machine, and it integrates effortlessly with your daily business activities.

Pricing and Support

You can purchase the latest version – QuickBooks Pro 2020 software for $299. 95 as a one-time purchase. Additional user licenses can be purchased, and the three-user license can be linked together under the same account.

Under this, you can quickly import data from Excel, Quicken & more. This version is easy to set up and use.

QuickBooks Pro Plus

QuickBooks Desktop Pro Plus version is priced as an annual subscription fee and includes all features of Desktop Pro, along with some enhanced payroll features. Apart from QuickBooks Pro features (Inventory Tracking, Sales Tax Tracking, Invoices, Bills and Accounts Payable, and Income and Expense Tracking), you will also receive:

● Annual upgrades
● Free phone support
● Free automatic data backups

QuickBooks Pro Plus General features

1. Setting and Installing the Books

The setting and installation of books in Pro Plus are the same as in QuickBooks Pro.

2. Day-To-Day Operations

A significant advantage of using the Desktop “Plus” versions over the other Desktop versions is that the upgrades are included within your monthly subscription.

Pricing and Support

The cost of QuickBooks Pro Plus is $299.95 per year, but the annual subscription is currently available for $199.95 for the first year.
It comes with some extra features like unlimited customer support, automatic data backup and recovery, security patches and free product updates, and access to the latest features.

QuickBooks Pro Plus Vs. QuickBooks Pro (Tabular View)

When you decide to choose between QuickBooks Pro and QuickBooks Pro Plus, pricing is what differs mainly as both the versions come up with almost the same features.

FeaturesQuickBooks Pro PlusQuickBooks Pro
Type Of SoftwareDesktopDesktop
PricingNormally $299.95/year (Intuit has ongoing offers)$299.95 (One-Time Payment)
Best ForDesktop software powered with 24/7 support and annual upgrades. Local access with no annual upgrades.
No. of Reports100+100+

To choose between the two variants, consider asking a few questions to yourself before making a purchase:

● Is there any plan to expand my business in the near future?
● Does my business demand enhanced features?
● Am I ready to exceed my budget?
● Is unlimited customer support what I need at this point in my business?
● Do I require automatic data recoveries in case of data loss?
● Will I require free product updates?

These questions will help you determine the best option for your business.

Conclusion

Both QuickBooks Pro and Pro Plus have the features required to run a business seamlessly. QuickBooks Pro is a suitable option if you have a limited budget and do not require advanced features for your business at this point in time.

But if you are looking to expand, you will require some extra features and add-ons in your business. You can then invest in the Pro Plus version. Please note that both QuickBooks Pro versions can be hosted on the cloud to get remote access.

QuickBooks Desktop Pro Review for 2021

As Intuit makes the push into cloud-based accounting software with QuickBooks Online, QuickBooks Desktop Pro — sometimes referred to as QuickBooks Desktop or QuickBooks Pro — is still alive and well. In fact, Intuit adds new features to QuickBooks Desktop Pro every year. While mostly cosmetic at this point, these features keep it relevant, even in a market that’s increasingly moving toward cloud-based software as a service model.

That said, just because QuickBooks Desktop Pro is popular doesn’t necessarily mean it’s right for your small business. Market share, ease of use and the availability of support are all important factors, but you should also consider the software’s features, pricing and the businesses it’s intended for before making your choice.Nerdy tip: QuickBooks Pro is a separate product from the similarly-named QuickBooks Pro Plus, another QuickBooks Desktop product. While the Pro version is a one-time purchase, the Pro Plus charges an annual subscription fee.

» MORE: NerdWallet’s best accounting software for small businesses

QuickBooks Desktop Pro pricing

QuickBooks Online users spend between $300 and $150 per month in subscription costs, which adds up to $300 to $1,800 per year. By comparison, QuickBooks Desktop Pro costs just under $400, and the user then owns the software outright. From this perspective, QuickBooks Desktop Pro generally seems like a better option from a price standpoint.

However, it’s important to note that Intuit “sunsets” its desktop products every three years. This means if you use certain features like QuickBooks Payroll or merchant services, you’ll have to repurchase the software at least once every three years to maintain all your functionality and to get updates and security patches.

Another thing to consider is whether or not you’ll be connecting your business bank account and business credit card accounts to your QuickBooks file. For most banks, there’s a monthly upcharge for every bank account you connect to QuickBooks Desktop Pro. And other features — like hosted cloud access and multiple user capability — are also only available for QuickBooks Desktop Pro at an extra cost.

Which businesses should — and shouldn’t — use QuickBooks Desktop Pro?

Price shouldn’t be the only consideration when choosing your accounting software. When choosing a bookkeeping solution, business owners also need to consider ease of use and access, functionality and availability of support — not just from Intuit, but also from their accountants and bookkeepers. Yes, QuickBooks Online can cost more in the long run compared to purchasing QuickBooks Desktop Pro outright, but what you gain in terms of ease of access, instant updates and available integrations with third-party apps can quickly offset that additional cost.

Most small businesses can use QuickBooks Online without compromising in any of these areas. There are some exceptions, though. Small businesses with the following requirements should consider QuickBooks Desktop Pro over QuickBooks Online:

  • Unreliable or limited internet access: If your internet connection is unreliable or limited, using a cloud-based accounting software like QuickBooks Online will be frustrating. In this case, you’re better off using QuickBooks Desktop Pro or another desktop software like Quicken.
  • Need for job costing: QuickBooks Online is getting closer to fully functional job costing, but it’s not quite at the level of QuickBooks Desktop Pro. If you need job costing to run your business, consider sticking with QuickBooks Desktop Pro, at least for a little while longer.
  • Inventory management: QuickBooks Online’s inventory management features are improving, but they’re not yet at the level of QuickBooks Desktop Pro. If you need to manage your inventory inside of QuickBooks, your best bet will be to choose QuickBooks Pro (or QuickBooks Enterprise) over QuickBooks Online.
  • A need for speed: Most users who are familiar with QuickBooks Desktop Pro express frustration with the speed (or lack thereof) at which they can work in QuickBooks Online. And it’s true that larger company files seem to load slower in QuickBooks Online than they do in QuickBooks Desktop Pro. This can, of course, be attributed to internet speed as well as the size of the company file. Regardless, if you’re easily frustrated by slow-loading reports, you might want to stick with QuickBooks Desktop Pro.
  • Businesses with no remote access requirements: If your accountant is on staff, and if you don’t need to access your QuickBooks file remotely, you’ll likely be happiest with QuickBooks Desktop Pro. Just make sure you store company file backups offsite or in the cloud to prevent permanent loss of data.

» MORE: NerdWallet’s best small-business apps

Is QuickBooks Desktop Pro right for your business?

Even though Intuit is focusing most of its development and marketing efforts on QuickBooks Online, there’s no solid indication that Intuit will be discontinuing QuickBooks Desktop Pro in the immediate future. QuickBooks Desktop Pro is still a strong option for small business owners who can’t — or don’t want to — use QuickBooks Online or Desktop Premier.

All told, if your business has job costing or inventory needs, QuickBooks Desktop Pro is the best option for you. You’ll appreciate its functionality, ease of use and the availability of support not only from Intuit, but from accountants, bookkeepers and a variety of online resources, as well.

A version of this article was first published on Fundera, a subsidiary of NerdWallet.About the author: Billie Anne has been a bookkeeper since before the turn of the century. She is a QuickBooks Online ProAdvisor, LivePlan Expert Advisor, FreshBooks Certified Partner and a Mastery Level Certified Profit First Professional.

Also Read :: Fix Quicken Won’t Open After Update Errors (Installing Windows)


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