QuickBooks Enterprise 2021 includes several new and improved features to benefit businesses with more complex needs.
In this article, we’re providing a detailed explanation of these new features, as well as an overview of some of the best improvements users will get when they upgrade to QuickBooks Enterprise 2021.
Here’s a quick overview of the new features available in QuickBooks Enterprise 2021.
Sales Prices on Barcode Labels
QuickBooks Enterprise 2021’s Platinum and Diamond subscription levels now allow users to automatically include the sales price on printed barcode labels in addition to the item name and description.
While this sounds like a simple enhancement, it’s one that QBE users have been requesting for a while. Printing the sales price on barcode labels used to only be possible by using a third-party app that integrated with QuickBooks. Adding this feature makes it easier for customers and employees to access pricing information on inventory items.
To access this feature, from the menu bar, select File, Print Forms, the Labels.
Automated Receipt Management
Entering expense receipts is easier and faster in QuickBooks Enterprise 2021. With the proper access, an employee can upload expense receipts to QuickBooks via either the mobile app or a computer. All they have to do is snap a picture of the receipt with a smartphone, import it into QBE, and the software will automatically create and categorize the transaction.
The system will also attach the digital receipt image to expense transactions, creating a solid audit trail.
To use automated receipt management:
- From the menu bar, select Vendors and Receipt Management
- Click on Manage Users to give certain employees either desktop and mobile access to receipt uploading or mobile access alone
QuickBooks Enterprise 2021 now allows users to create rule-based customer groups, making it easy to find all customers that match certain criteria, such as location, customer type, balance, sales rep, or status.
Once you’ve created a customer group, you can send payment reminders, create automated statements, or create mailing lists for specific groups. You can also use customer groups when defining user permissions. This new feature will help users of QBE 2021 improve customer insight, management and communication.
To create a new Customer Group:
- Go to the Lists menu, then select Manage groups
- Select Create customer group
- Add a Name and Description, then select Next
- Select the Fields, Operator, and Values to define the group, then select Add
Automated Statements & Payment Reminders
Nobody likes to spend hours chasing down past-due payments, but collecting receivables is crucial for maintaining healthy cash flow. QuickBooks Enterprise 2021 makes reminding customers of their overdue balances a little easier by allowing users to automate statements and payment reminder emails.
You can create different reminder emails and statements for different customer groups and select scheduled statement timing. At the designated day and time, a pop-up will notify users that there are statements or reminder emails to be sent.
To set up payment reminders, from the menu bar, select Customers, Create Statements, and select “Go to Payment Reminders.”
Customized Payment Receipts & Other Forms
Having a consistent look across all of your customer communications makes your business look polished and professional. Now, QuickBooks Enterprise 2021 allows you to customize payment receipts, invoices, estimates, purchase orders and statements. You can add your logo and changing the color scheme and font.
You can also create and customize multiple form templates for use with different customers, controlling the look and what information is included on each form.
To customize your payment receipts’ look, from the menu bar, select Lists, Templates, and Payment Receipt. If this is your first time customizing payment receipts, the system will prompt you to make a copy of the default payment receipt before you begin.
Data Level Permissions
QuickBooks Enterprise 2021 allows admins greater control over creating and customizing different data level permissions for users’ job roles. With this feature, admins can give users access to only the areas of QuickBooks needed to do their job and no more.
For example, you can give a sales rep access to create invoices or email customers only within their area’s customer group or access only the vendors a certain employee works with. By enabling more granular security for accessing and editing specific customer and vendor records, you can ensure greater security and control over your QuickBooks company file.
To implement improved data level permissions, you will need to log in to your company file as the Admin user. Then:
- From the menu, select Company, Users, Setup Users and Roles
- Select the Role List tab and either add a new role or edit an existing one
- If you create a new role, you’ll need to enter a role name with an optional description that details the restrictions
- In the Role Access area, select the areas and activities that role can access
- For each area or activity, you can choose to give the user no access, full access, or partial access.
- If granting partial access, click the checkboxes to indicate whether the user can view, create, modify, delete, print, and view balance.
Automatic Matching and Reconciliation of Merchant Payments
Automatic matching of merchant payments helps QuickBooks Enterprise 2021 users match all payments to their accounting records faster and with more accuracy than ever before.
The software will automatically assign the majority of downloaded payment transactions to the proper open invoice. With those tasks taken care of, users can focus on categorizing transactions that need more attention.
In addition, credit card payments will be deposited into the merchant’s account the next day with no extra effort required.
To work with auto-matching of merchant payments, from the menu bar, select Customer, Credit Card Processing Activities, and Record Merchant Service Deposits.
Serial/Lot Numbers Required on Transactions
QuickBooks Enterprise with Advanced Inventory already allows users to track inventory using serial or lot numbers. Now, users have the option of requiting serial or lot numbers for some transactions.
This feature helps QBE users ensure their inventory remains organized by warning users to supply the lot or serial number if the field is left blank.
(Note that this feature will only be available after the R1 release of QuickBooks Enterprise 2021.)
To apply the rule globally in your company file:
- From the menu bar, select Edit and Preferences
- From the menu on the left, select Items & Inventory
- Select the Company Preferences tab, then click Advanced Inventory
- Click the box to Enable Lot or Serial Numbers
- Select the default setting to require serial/lot numbers
You can also choose to require serial/lot numbers only on individual inventory items. To do this,
- From the menu bar, select Lists, then Items List
- Select the item, then right-click to edit
- Click on the serial or lot number button on the right-hand side and select Make it Mandatory
In addition to the new features listed above, QuickBooks Enterprise has improved several existing capabilities to optimize the user experience and save time. Here’s an overview of some of the most exciting enhancements.
All desktop versions of QuickBooks for 2021 will see improvements to bank feeds.
If you currently spend a lot of time entering and categorizing bank transactions every month, the improved bank feeds should save you a significant amount of time. QuickBooks Enterprise 2021 will be able to categorize those transactions automatically and with greater detail. The enhanced rules features will also allow you to quickly search for and define the criteria used to categorize transactions.
To start using advanced bank feeds, from the menu bar, select Edit, Preferences, Checking, Bank Feeds, then click on the Advanced Mode radio button.
Advanced Inventory Improvements
If you use Advanced Inventory as part of your QuickBooks Enterprise subscription, QBE 2021 will provide several enhancements to improve your warehouse inventory management.
Those improvements include:
- Better control over data level permissions, limiting users to access only the transactions, data, and reports they need to perform their jobs
- Improved landed cost features, allowing admins to set up landed costs as COGS or Other Current Assets, more accurately calculate landed costs on bills from closed accounting periods, and allowing users to print invoices with or without landed costs
- Including alternate vendors in key inventory reports, providing greater visibility and simplifying reordering
Batch Delete Sales Orders
If you work with sales orders, from time to time, you might come across a situation in which you have open sales orders that aren’t attached to an invoice and need to be deleted. In earlier versions of QuickBooks Enterprise, users could only delete a sales order by opening each order individually and selecting ‘Delete’ from a menu.
Allowing batch deletions of these items will help users manage client files more efficiently.
To access this feature, from the menu bar, select Accountant then Batch Delete/Void Transactions.
Summary of QuickBooks Enterprise v21 (2021)
Intuit has just released the QuickBooks 2021 Desktop product line-up. Over the next few days and weeks, QuickBooks ProAdvisors (for Desktop), Enterprise Users, and QuickBooks Pro/Premier ‘Plus’ subscribers will be notified about the availability of the initial release of the software. General availability is changing for 2021 as retailers will only be promoting the ‘Plus’ (subscription) versions of the software starting about a month after the initial release.
Insightful Accountant has been evaluating various pre-release versions of these products for months and has spent hours communicating with Intuit personnel, including product managers and developers, so we can help you learn about the new products.
This year I chose to break out the QuickBooks Enterprise (only) features into this article which is being run as a companion to my synopsis of the ‘core features’ found in the QuickBooks Desktop 2021 product line-up. You can find my Summary of the 2021 QuickBooks Desktop Core features here.
We will be publishing a series of articles on the individual features and many will be longer than the ‘minute reads’ of past years. I will also be once again writing ‘My Favorite Newbies’ to give you my impression of the specific product features I like best.
Tomorrow, we will publish a Summary of the 2021 QuickBooks for Mac features. You will also want to tune in for our September QB Talks webinar scheduled for 2 PM Eastern on September 16, 2020, to hear about QuickBooks 2021. There will be more information about that webinar in an article tomorrow along with the opportunity to register.
QuickBooks Enterprise Only Features
This article focuses on those features found exclusively within QuickBooks Enterprise v21 (unless otherwise noted) including:
- Data Level Permissions
- Sales Prices on Barcode Labels
- Enhancements to Landed Costs
- Improved Alternate Vendor Reports
- Batch Delete for Sales Orders (Enterprise Accountant Only)
- Mandatory Serial/Lot Number Tracking Option
Data Level Permissions
QuickBooks Enterprise Administrators have expressed the need for additional security when it comes to customer and/or vendor records for certain Enterprise users because there has been no way to limit access to the records associated with every customer or vendor. New for 2021, QuickBooks Enterprise v21 Platinum and Diamond Subscribers can use Data Level Permissions to provide more granular security for viewing, editing, or deleting specific customer or vendor records and related data by only those users who have been authorized.Expand
Data Level Permissions allow QuickBooks Enterprise Administrators to give access to restricted customer and vendor records and data based upon specific roles/users. Data level permissions are established under User Roles to which Users are then assigned. The Administrator can create multiple roles with restricted access to avoid any need to manually delegate or enforce responsibilities.Expand
Only users/roles with the appropriate authorized permissions will have access to view confidential records along with the related transactional data and financial records.
Feature Availability: At the time of initial release, the Data Level Permissions feature is scheduled only for QuickBooks Desktop Enterprise v21 Platinum and Diamond subscription customers.
Barcode Price Labels
In addition to the Barcode and Item Name. printed barcode labels can now include item sales price. You have the option of selecting the price in the same manner as in selecting Item Description (to be printed on the barcode label). To access this feature, select File from the QuickBooks Enterprise menu bar, then choose Print Forms and then select Labels (as shown below).Expand
By including Sales Price, you are providing your customers with greater pricing visibility for each of your inventory items.Expand
Feature Availability: At the time of initial release, the Barcode Price Labels feature is scheduled only for QuickBooks Desktop Enterprise v21 Platinum and Diamond subscription customers.
QuickBooks Desktop Enterprise 2021: New & Improved Features
Checkout the New and Improved features of QuickBooks Desktop Enterprise 21.0 for your complex business needs
Intuit the developer of QuickBooks, releases its latest version every year, with new and enhanced features. If you aren’t aware already, you need to know that the QuickBooks desktop enterprise 21.0 has already stepped into the accounting industry. This newer release includes a lot of new and enhanced features, which serves the complex business needs. Well, before to make your mind to either opt for it or avoid this release, make sure that you read this article thoroughly.
In today’s article, we will be talking about the latest features introduced in QuickBooks desktop enterprise 2021 to improve efficiency for complex business needs. However, if you need our assistance at any point of time, then you can simply get in touch with our QuickBooks desktop support team at 1-800-761-1787. Our experts and U.S based certified accounting professionals will ensure to provide you with immediate assistance and most relevant information.
New Features that rolls in with QuickBooks desktop enterprise 21.0
There are loads of newly introduced features with QuickBooks desktop enterprise 21.0. Let us explore each of the features one by one:
Improved – Data Level Permissions
This feature allows you to customize your access to view, edit, or delete from a specific group of customers, vendors, and related data. This feature improves the security and confidentiality by restricting the user’s access. Here are the steps to implement enhanced data level permissions:
- You need to at first, log into the file as the admin user. And then, from the menu bar, select the company users, and also setup users and roles. You will then have to select the roles tab. Now, edit the role or create a custom role.
- After that, you should choose the accounts receivable role and then click on the right to duplicate.
- Now you will have to type a role name with an optional description for in depth restrictions.
- Next step is to click on centers in the role access and also click on customer center.
- Once done with that, you need to click on custom and then hit edit.
- In case, no customer group exits, you need to create a customer group. You can also select allow this role to new customer and then opt for permitting the assigned users of the role to view, modify, delete, etc.
The below image shows you with restricted Residential AR Customer role is making an attempt to modify a Customer record that’s assigned a Commercial customer type.
Improved Bank Feeds
This feature can be accessed from the menu bar, followed by selecting edit, preference, checking, bank feeds, and advanced mode respectively. You need to select the banking, bank feeds, bank feeds center to launch the bank feeds from the menu bar. This feature will automatically categorize bank transactions in detail, with the help of enhanced rules, batch editing, and improved matching. Moreover, you will have more flexibility and efficiency with enhanced rules that allows to look for things easily.
Batch Delete Sales Orders
This new feature helps in managing client files more efficiently by being able to batch delete sales orders that are not linked to an invoice. In the earlier release of QuickBooks desktop enterprise, the accountant option with the option to delete or void in batch, invoices, bills etc. was available. This feature can be access from the menu bar, by selecting the Accountant > batch delete/void transactions.
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Enhanced Landed Costs Feature
Another enhanced feature of the new release is the landed costs, which upgraded from that available earlier. This basically permit you to allocate the freight, shipping and other charges, but the new and upgraded feature offers more control and flexibility in calculating and sharing landed costs. At the time of setting up landed costs feature, you get the option to select other current assets or the cost of good sold account type, in order to record the landed cost amount.
The advanced landed costs feature helps in permitting to calculate landed cost for vendor bills in closed accounting sessions. You get better control over delicate information by printing bills with or without landed cost details. This feature can be accessed by:
- At first selecting the file menu.
- And then, choose edit option.
- Along with that opt for preferences tab.
- Now hit a click on items and inventory.
- And choose company preferences.
- Next step is to opt for advanced inventory settings.
- And lastly, hit a click on landed cost tab.
At the time of setting up the landed cost feature, you can go for either Other current assets or cost of goods sold account type, in order to record the landed cost amount. However, selecting the first feature is recommended. This particular feature has worked upon and enhanced to permit calculating the landed costs for vendor bills in closed accounting periods. The best thing about this feature is that, it permits to have better control over sensitive information by printing bills with or without the landed cost details.
The below image indicates the other current asset type account being used. Moreover, the allocation account value has reduced by the amount allotted to the inventory items, which in turns increases the inventory asset account value.
Serial or Lot Numbers Needed on Transactions
This is a newly introduced feature that says new advanced inventory serial/lot number global preference setting, or individual inventory item settings, needed for entry of a lot number before the transaction is saved. Most importantly, it should be noted that this feature will release with the QuickBooks desktop enterprise 21.0 platinum subscription after R1. And earlier it was included with the QuickBooks desktop enterprise 20.0 platinum subscription.
This feature can be access with the help of the steps below:
- Initially you need to select edit option to set the global preference from the menu bar.
- Choose preference tab.
- Now hit a click on items and inventory.
- Select the company preference tab.
- Pick the serial/lot numbers.
- Also select the default settings for serial/lot numbers.
- This step is optional, as you can set the requirement on the individual inventory item from the menu bar.
- By selecting the lists and the item list option respectively.
- With the help of the cursor, you need to select the item.
- Once done with that, you need to right click and edit.
- Also hit a click on the serial tab on the right side.
- Followed by selecting the make it mandatory option.
New – Barcode Label Prices
This is the new feature introduced in this release i.e. the barcode label prices. QuickBooks automatically includes the sales price on the printed barcode labels to supplement the item name and the description. It also provides a greater pricing visibility to customers and employees by including the sales prices on barcodes. Along with that, the shopping experience for the customer is also enhanced by giving essential pricing information on each and every inventory item. You can access this feature by:
- Selecting the menu bar.
- And then, opting for file option.
- Now choose print forms option.
- Followed by clicking on labels.
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Improved Alternate Vendor Reports
This feature was released in the last version, and it allows you to have an information center having vendor contact and pricing data, assisting to make more informed purchasing decisions. You can easily make purchase orders with vendor information automatically included. The new release improves this feature and the experience by including the alternate vendor column in specific reports. In order to access this feature, the steps below can be used:
- At first you need to select reports from the menu bar.
- And then, use the inventory option.
- Along with that, you need to select the inventory stock status by item.
- Or you can also select the inventory valuation summary.
- In order to include the alternate vendor column on the displayed report.
- You need to hit a click on the customize report tab.
- Also, on the display tab, scroll to select the alternate vendor column.
Automated Receipt Management
This feature has been introduced in this release only and it automatically creates and categorize the receipt expense transactions in QuickBooks using the QuickBooks desktop mobile app to capture the data. With the help of this feature, you can stay organized by attaching digital receipt images to expense transactions for audit trails. You can simply use this feature as follows:
- You need to choose vendors option from the menu bar initially.
- Choose the receipt management.
Rule Based Customer Groups
Another newly introduced feature is the customer groups, which helps in creating rule-based customer groups based on fields such as customer type, status, location, sales rep, so that one can manage and automate communications with much ease. In simple words, customer groups can be used to automate sending the invoices or statements. You can make use of this feature as follows:
- First of all select customers from the menu bar.
- And then choose the payment reminders.
- After that hit a click on the manage customer groups.
- Or you can also select the lists and manage groups options.
Auto Matching for Customer Merchant Payments
The Auto matching for customer merchant payments assists the QuickBooks Desktop Merchants to auto match the payments to their accounting records every time. Almost all of the download payment transactions will be automatically assigned to the relevant open invoice. Moreover, with the help of this feature, you can efficiently target the category of transactions that require instant attention. The best part about this is that the credit card payments are deposited the next day into the merchant’s account, with no extra expenditure or merchant action needed!
In order to access this feature, you will have to carry out the steps below:
- First of all you will have to select the menu bar.
- After that hit a click on customer tab.
- Now choose credit card processing activities.
- And also click on record merchant service deposits.
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This feature can be easily access from the menu bar, by selecting the banking option and also the get financing.
QuickBooks Tool Hub Program
Tool Hub is the go to place for assistance with common QuickBooks issues. You can Fix common problems and errors with the QuickBooks Desktop Tool Hub.
You can download the latest tool hub program from here.
- Fix most common QB errors using QuickBooks Tool Hub program.
- You can find all the common tools of QuickBooks in one place.
- You can fix the issues with just one click and it saves your time.
Automated Send Statements/Payment Reminders
Automated send statements is also a newly introduced feature, which will automate regularly sent statement emails, tailored to different customer needs. The statements can be reviewed and are sent from QuickBooks, with the help of the predefined email and templates configured during the automated statement setup. You can make use of different templates for different customer groups. In order to select the scheduled statement timing, from the menu bar, you need to choose the edit tab and also the preferences tab. Also, opt for the payments option. On the assigned day and time, you will get a pop-up reminder to be sent.
To access this feature, follow the steps below:
- First of all you need to select customers from the menu bar.
- And then, choose create statements.
- Once done with that, you need to select the go to payment reminders.
- Or can select customers.
- Followed by selecting payment reminders.
- Now choose schedule payment reminders.
- And also select new schedule and statement options respectively.
QuickBooks Desktop Manager
The QuickBooks desktop manager can be used for installing any non-subscription owned QuickBooks desktop products, especially starting with the year 2010 through the latest version. It should be noted that, for subscription products, only supported versions of QuickBooks desktop will be accessible, when it comes to installation.
You can download the latest QuickBooks desktop manager tool from here.
You can find and install all the QuickBooks desktop products with much ease that too from a single management tool. All you have to do are four simple clicks, and install or upgrade the QuickBooks desktop.
The important point over here is that the QuickBooks desktop manager doesn’t include owned licenses of QuickBooks point of sale or QuickBooks for Mac.
PDF Invoice and attachment review
This is regarded as a slip stream release. And this new feature is available with QuickBooks desktop pro, pro plus, premier, premier plus, accountant 2020, and Enterprise 20.0 (Maintenance R5) or latest.
This feature can be easily accessed from the displayed create invoices transaction, by selecting email on the main ribbon toolbar.
This feature allows automatically previewing the invoice and attachments from the send invoice view in QuickBooks. You will now need not to manually open each attachment outside QuickBooks to confirm the accuracy of the email content. This saves a lot of time for you and make things easier.
Payroll liability reminders
This is included with QuickBooks desktop pro, pro plus, premier, premier plus, Accountant 2020, and Enterprise 20.0 or newer with an enhanced payroll subscription. This feature assists the businesses to set up calendar notices to make sure that they are reminded of the upcoming payroll taxes, and liability payments. Moreover, it is helpful as you can get the reminders outside the software. You can hold on to the money a little longer and pay the liabilities on time instead paying before date. This also permits to track the different deadlines to pay liabilities and also get reminders in a timely manner.
At the end of this article we expect that the information shared in this article, might be enough to start with the QuickBooks desktop enterprise 2021. However, if you need any technical guidance or for any further information, get in touch with experts at. Our Certified QuickBooks ProAdvisors will be happy to help you, in providing the best possible support services.
QuickBooks Desktop Enterprise 2021
Purchasing QuickBooks Desktop Enterprise has a slightly different process to order. Please check the table below for your choice of QuickBooks Desktop Enterprise. To request the product you can call us to purchase and set up this product, or please fill out the form below and we will get back to you shortly to process your order.
*Pricing is based on a 12 month subscription paid at purchase. Monthly payment plans are available on the annual contract, so let us know if you would like to see that pricing structure.
*Perpetual discount is 20% off the current retail price for life for 1-10 users; 30 users are 12.5% off the current retail price for life.
*One Year Promotional Price is a promotional discount only applicable for the 1st year, at which time you will be charged full retail going forward, with no opportunity for future discounts.
QuickBooks Desktop Enterprise Plans
QuickBooks Desktop Enterprise 2021 Silver Edition (1 Year Subscription):
Includes QuickBooks Desktop Enterprise 2021 software, Full Service Plan and Advanced Reporting capabilities. Internet access required.
QuickBooks Desktop Enterprise 2021 Silver Edition is an annual subscription with one year included at initial purchase and requires renewal at term end to maintain full access. The renewal price is set to be the full MSRP price at the end of the year.QuickBooks Desktop Enterprise 2021 Gold Edition (1 Year Subscription):
Includes QuickBooks Desktop Enterprise 2021 software, Full Service Plan, Advanced Reporting capabilities and Enhanced Payroll. Internet access required.
QuickBooks Desktop Enterprise 2021 Gold Edition is an annual subscription with one year included at initial purchase and requires renewal at term end to maintain full access. The renewal price is set to be the full MSRP price at the end of the year.QuickBooks Desktop Enterprise 2021 Platinum Edition (1 Year Subscription):
Includes QuickBooks Desktop Enterprise 2021 software, Full Service Plan, Advanced Reporting capabilities, Enhanced Payroll, Advanced Pricing and Advanced Inventory. Internet access required.
QuickBooks Desktop Enterprise 2021 Platinum Edition is an annual subscription with one year included at initial purchase and requires renewal at term end to maintain full access. The renewal price is set to be the full MSRP price at the end of the year.
QuickBooks Desktop Enterprise Features:
- Enhanced reporting customization with ODBC-compliant applications and direct connection to the QuickBooks database for maximum flexibility in report design.
- Sophisticated inventory capabilities that accurately track and value inventory in multiple locations.
- More productivity tools that improve functionality and support multi-tasking in multi-user mode.
- Expanded user controls with an always-on audit trail to protect against fraud and employee errors.
- Room to grow scalability supporting up to 30 simultaneous users, tracking hundreds of thousands of customers, vendors, and inventory items, and offering more than six times the capacity of any other QuickBooks product.
- Full service support and upgrades with exclusive access to Intuit’s U.S.-based team of product experts, unlimited technical support, and data protection for the first year of ownership.
For a demo, promo package, or if you are interested in add-on software, bundles or other Intuit products and offers, please contact us using the number at the top of the page.
Buyer is responsible to install Intuit software within fifteen days of purchase. Intuit support begins on the software order date, not on date of installation.
Buyer is responsible to register Intuit software within sixty days of purchase.
Pricing & Billing: Your service for QuickBooks Enterprise 2021 begins at time of sign up. After year one, your credit card account on file will be automatically charged the then-current price of the QuickBooks Enterprise subscription every year, unless and until you cancel. You can cancel at any time by calling 1-866-379-6635 prior to your renewal date. Terms and conditions, pricing, features, service and support options are subject to change without notice.
Product Service Interruption: Your service begins at time of sign up and continues through to the expiration date of your QBES subscription. If you cancel your subscription, you will have access to your company file, but you will no longer have access to QuickBooks Enterprise and all services that are included with your subscription.
QuickBooks Enterprise 2021 brings the benefits of a smoother business:
- The most advanced QuickBooks
- Enhanced reporting customization
- Sophisticated inventory capabilities
- Expanded user controls
- Includes support and upgrades for one year
QuickBooks Enterprise vs QuickBooks Online: 2021 Software Comparison
The debate of the best accounting software can’t be complete without a mention of QuickBooks. In some way, shape, or form, QuickBooks has been one of the leading small business accounting software solutions since it’s inception.
This post will discuss the differences and similarities between QuickBooks Enterprise and QuickBooks Online, including the features, pricing, number of users, and other frequently asked questions you may have.
QuickBooks was developed by Intuit in 1998 as a double-entry accounting program meant to be used by small businesses. This was a follow-up to the success of Quicken, which was more of a personal finance and home-office accounting solution. Today, QuickBooks is the most popular accounting software on the market. But with the large number of versions it offers, including industry-specific options, how do you decide which is right for your business?
QuickBooks Enterprise Overview
The most advanced offering in the family, QuickBooks Enterprise, is the closest thing to an ERP software that Intuit provides. While not an ERP software in the traditional sense, QuickBooks Enterprise brands itself as an “ERP alternative” and is truly an all-in-one solution for business management.
The software attempts to let smaller businesses get ERP-level functionality at a small business software price and offers an easy transition from their more simple options (Pro, Premier, or Online) to a business that is suddenly in need of more advanced functionality.
QuickBooks Enterprise includes all features of QuickBooks Pro/Premier as well as more advanced features than what is offered in QuickBooks Online. This includes the features QuickBooks is most known for, such as financial management, sales orders, inventory cost tracking, and pricing. It also offers 13 predefined user roles, which lets you control access into the program for each employee. This includes accounts payable, accounts receivable, inventory management, payroll processor, and more.
QuickBooks does have a 30-user cap, which for a growing small business may be more than enough. For a business looking to set up multiple users with predefined roles, they may find themselves eventually wishing they had a system that allowed for unlimited users.
QuickBooks Enterprise offers both locally installed and cloud-hosted offers, which is in contrast to having to pick one or the other via QuickBooks Online or QuickBooks Pro/Premier.QuickBooks Enterprise ★★★★★★★★★★ (29)
WHAT WE LIKERobust feature setAffordable “light” ERPIn-depth financial reportsWHAT WE DON’T LIKEInconsistent pricing30 user capSteep learning curveOVERVIEWPrice Range: $$Starting Price: $924/yearClient OS: Windows Demo Pricing
QuickBooks Online Overview
When you think of the most popular online accounting software, QuickBooks Online will always be in the conversation. Their easy-to-use web-based platform means you can access it from anywhere at any time. It also is routinely one of the least expensive solutions for a business looking for simple bookkeeping or accounting for their entire organization.
QuickBooks Online lets you track sales and expenses, create estimates, manage customers, and collaborate with an outside accountant. The software lets you create invoices via the invoicing module and lets your customers pay via credit card or ACH bank transfers.
For any area that QuickBooks Online falls short in, the QuickBooks Apps store has hundreds of apps and add-ons available. These add-ons typically allow for non-financial functionality that QuickBooks doesn’t provide in their base package. This includes expense management, time tracking, CRM, and cash flow forecasting. Due to the flexibility these apps provide, QuickBooks Online can be as simple or as advanced of a program you want it to be.
QuickBooks Online comes in four different packages that vary in functionality offerings depending on your business needs. All versions will be able to track income and expenses, capture and organize receipts, maximize tax deductions, and invoice and accept payments.
What version your business needs depends on the number of required users, the size of your business (the number of invoices and payments you handle each month), and the type of reports you require. They include:
- QuickBooks Online Simple Start
- QuickBooks Online Essentials
- QuickBooks Online Plus
- QuickBooks Online Advanced
QuickBooks Online ★★★★★★★★★★ (29)
WHAT WE LIKEEasy to useMany 3rd party applicationsExtremely affordableWHAT WE DON’T LIKELack of industry-specific featuresLimited number of usersLack of key reportsOVERVIEWPrice Range: $Starting Price: $15/monthClient OS: Web Demo Pricing
QuickBooks Enterprise vs QuickBooks Online Pricing Guide
Determining which pricing structure your business can afford is one of the biggest deciding factors a business may use in shopping for software. Sometimes, it’s the only determining factor. QuickBooks Enterprise and QuickBooks Online have two very different pricing structures.
How Much Does QuickBooks Enterprise Cost?
The price of QuickBooks Enterprise starts at $1,577/year. This is for the “Gold” version which should give your business all you need to get started with accounting. This price reflects the cost of 1 user. This annual subscription can sometimes include a 10% discount for the first year of service.
Contrary to popular belief, all versions of QuickBooks (not just Enterprise) that are traditionally thought of as desktop options have a subscription-based pricing model. You no longer are able to purchase a version of the software and use it indefinitely.
You can view a table of the varying pricing levels for each version of QuickBooks Enterprise for 1 user:
|Local Install||$1,577/year (billed annually)||$1,940/year (billed annually)||$3,825/year (billed monthly)|
|Cloud Hosting||$175/month (Billed monthly, annual agreement)||$206/month (Billed monthly, annual agreement)||$363/month (Billed monthly)|
How Much Does QuickBooks Online Cost?
The price of QuickBooks ONline starts at $15/month. This is for the “Self-Employed” version that is intended for use by freelancers. This simple version will help track income and expenses, organize your receipts, and help you invoice customers. You’ll also be able to create basic reports.
Many versions of QuickBooks Online will include a 50% discount off the first 3 months if you buy now. A free 30-day trial is available otherwise, but you will give up any discounted pricing for starting with a trial.
You can view a table of the varying pricing levels for each version of QuickBooks Online for 1 user:
The Advanced version does not have a 30-day free trial available. A product demonstration guided by a QuickBooks VAR (value-added reseller) is available.
Payroll is available as an add-on to any version of QuickBooks Online. This price for payroll starts at an extra $45/month plus $4/employee/month. A Premium and Elite version of payroll exists for an increased monthly and employee/month cost. These versions cover more powerful tools and on-demand experts to assist you with daily tasks.
QuickBooks Enterprise vs QuickBooks Online Feature Comparison
Do QuickBooks Enterprise and QuickBooks Online have the same features? Making a guess based on their names, you might assume that one product is an enterprise accounting software, while the other is online accounting software. But that doesn’t explain much about the differences in features being offered.
The closest comparison that can be made would be between QuickBooks Enterprise and QuickBooks Online Advanced. This powerful version of QuickBooks Online rivals QuickBooks Enterprise through powerful features not found in other versions of the online product, including smart reporting for charting and graphs that help make business decisions, accelerated invoice automation, and access for up to 25 users with user permission settings.
The following table shows a feature comparison between QuickBooks Enterprise and QuickBooks Online:
|Feature||QuickBooks Enterprise||QuickBooks Online||Quickbooks Online Advanced|
|Sales Order Management||Yes||Yes||Yes|
|Credit Card Processing||Yes||Yes||Yes|
|Fixed Asset Management||Yes||No||No|
|Bin Location Tracking and Bar Code Scanning||Yes||No||No|
Typically the features found within QuickBooks Online will be more basic or well-rounded, meaning it’s better suited for a wide range of businesses. Desktop versions of QuickBooks such as QuickBooks Enterprise have tools that have been developed for specific scenarios and industries over the years. QBE may lack the mobility of QBO, but it more than makes up for it with the comprehensive feature set it offers within it’s offering. You may or may not be able to find the missing tools within the QuickBooks app store.
QuickBooks Enterprise vs QuickBooks Online Number of Users
How do these two options stack up when it comes to the number of users? This may be an important deciding factor for your business as you try to ensure every staff member gets the access they need to the program.
- QuickBooks Online Plus: Up to 5 users
- QuickBooks Online Advanced: Up to 25 users
- QuickBooks Enterprise: Available in 1-10 or up to 40 users (Enterprise Diamond is sold in increments of 1-10, 20, 30, and 40 users).
Keep in mind these are for concurrent users, or users that require access at the same time. It is completely possible (and even encouraged) to have users share the same logins in order to save on software expenses. However, this may not be the type of audit trail your company desires.
While QuickBooks Online can handle a high volume of users (depending on the version you have), it performs the best when you are using 5 or fewer users. If you require more, your needs have likely grown beyond what QuickBooks Online will offer you long-term, and it may be time to consider upgrading to QuickBooks Enterprise or a QuickBooks replacement.
What is QuickBooks Desktop Enterprise?
QuickBooks Enterprise (Save Up to 40%) is an end-to-end accounting software that can grow with your business. It provides all the tools your business needs, yet is easy to use. You can organize your books, manage inventory, track sales, and even run payroll, but at the fraction of the cost. With QuickBooks Enterprise, you save thousands of dollars a year vs. comparable solutions. Powerful and flexible, it also comes in editions designed to fit your specific needs. Take a free test drive today.
QuickBooks Desktop 2021: New and improved features
We’ve compiled this Guide exclusively for accounting and bookkeeping pros, with three articles covering all the new and improved features in QuickBooks Desktop 2021 and QuickBooks Enterprise Solutions 21.0. Inside each article, you’ll find a detailed explanation of each feature, including the QuickBooks’ versions the feature is included with, how to access and use each feature, and more detail about why they are important to you and your clients.
Click on the banner above to watch the QuickBooks Desktop webinar; you’ll need to register (even though it may show a date in the past for the webinar; once you’re registered, you can watch the webinar).
A special thanks goes out to our two authors, Laura Madeira and Karen Siewert, two ProAdvisors® who researched and compiled this year’s articles.