Intuit QuickBooks’ Workforce service makes it much easier for employers to share paycheck information with their employees online. By activating QuickBooks Workforce, you can give your employees control over when and how they want to review their W-2 forms and pay stubs.
This article will cover the high-level ins and outs of the Workforce online portal, how to quickly set up the service for you and your employees to start using it, and the most commonly asked questions regarding the Workforce software that first-time users have.
What Is QuickBooks Workforce?
The QuickBooks Workforce tool lets employees access and print their W-2 forms and pay stubs online. Once employers set their staff up in QuickBooks Workforce, employees can get notified of their latest paychecks after payroll is run. Your employees can then view their payments online at any time, since Workforce integrates with your company’s existing payroll service.
QuickBooks Workforce will give your employees 24/7 access to their pay stubs and all their required tax information, which used to be under the purview of Intuit’s ViewMyPaycheck service. Intuit has since migrated ViewMyCheck’s features to their Workforce service, although it has maintained the same capabilities and remains functionally identical. Workforce, the same as ViewMyPaycheck, still allows employees to access their pay history and W-2s once they are signed into Workforce or have been invited to use the service by their employer.
How Does QuickBooks Workforce Work?
QuickBooks Workforce simplifies the way employees can access and review their paychecks securely online via a self-service portal. Workforce is a web-based solution that is compatible with any version of Intuit’s QuickBooks 2009 or newer, which means there’s no extra cost attached to it in order to activate it.
Employees who already use Intuit’s payroll and accounting services can simply use their QuickBooks credentials to login and begin using QuickBooks Workforce, once they’ve been invited by their employer. Alternatively, they can choose to make a brand new account once they’ve requested a Workforce signup from Intuit.
Workforce integrates with Intuit’s desktop version of QuickBooks, which means employers can easily toggle on the Workforce service through QuickBooks Desktop’s Payroll Cloud Services window. Once you’ve approved your update in QuickBooks, you can begin inviting your employees to use the Workforce service or notify them that they can now sign in with their existing Intuit QuickBooks credentials themselves.
QuickBooks Online Payroll also allows employers to invite their employees to start using Workforce. All versions of QuickBooks Online Payroll can provide employee access to Workforce as well as the ability for employers to invite employees to begin adding and updating their personal information within Workforce.
Does QuickBooks Workforce Cost Extra?
Existing QuickBooks Desktop users can switch on the QuickBooks Workforce feature at no additional cost to them or their current Intuit QuickBooks subscription plan. Since Workforce is a pre-loaded feature that comes as part of QuickBooks Desktop and QuickBooks Online Payroll, users don’t need to pay for any installation or signup fees if and when they want to activate it.
Employers should bear in mind that they either need the ‘Basic’ or ‘Enhanced’ version of QuickBooks Desktop in order to activate the Workforce service. The same holds true for employers using QuickBooks Online Payroll: there are no additional fees required to activate QuickBooks Workforce through the online payroll version, no matter what version of QuickBooks Online Payroll they’re using.
How To Set Up QuickBooks Workforce
Getting yourself and your employees set up in QuickBooks Workforce is simple and requires following just a few steps. Once your employees have access to the Workforce service, they can start reviewing their pay stubs and W-2s with ease themselves, whenever they need.
Let’s cover the steps you need to follow to get QuickBooks Workforce activated and working for your version of QuickBooks Desktop Payroll. We’ll also briefly cover the steps you need to take if you’re activating QuickBooks Workforce in an Online Payroll version instead.
Step 1: Activate QuickBooks Workforce As An Administrator
QuickBooks Desktop users can immediately activate the Workforce solution from their account as soon as they’re logged in. Before you get started though, double-check that your desktop version is running the latest version release and updates to its payroll features. Otherwise, you or your employees may run into issues when trying to sign in or accept your invitations to start using Workforce.
Once you’re sure that your QuickBooks Desktop has been properly updated, simply access your Manage Payroll Cloud Services window through your Employees tab. You should see the prompt to activate QuickBooks Workforce with an on/off toggle. Toggle Workforce as ‘On’, make sure you save and apply your changes, and return to the main screen of QuickBooks Desktop.
Step 2: Upload Historical Paycheck Data
In order for your employees to actually review their payment documentation, you need to upload their paychecks to QuickBooks Workforce. This step is technically optional and can be skipped if you’ve previously set up QuickBooks Workforce, but for this article, we’ll assume you’re a first time user who still needs to upload your employees’ historical paychecks.
Uploading historical paycheck data is a simple process that can be done following a few simple steps outlined by Intuit on their website. Simply send a void payroll directly to Intuit, make sure you select the appropriate date range for your historical paycheck data and begin uploading and sending the current calendar year paycheck with the PIN you use for Intuit QuickBooks.
Step 3: Invite Your Employees to QuickBooks Workforce
Now that you’ve activated Workforce through your QuickBooks Desktop account, you can start inviting your employees to use Workforce from their own accounts. Navigate to the same Manage Payroll Cloud Services window that you previously used to activate Workforce to invite your employees from a preloaded list.
You can add as many or as few employees as you’d like to invite, provided that they’ve set up their accounts beforehand. Make sure to remind your employees to enable notifications for new pay stubs as they become available on Workforce, as well as to add any necessary personal and financial information such as their W-4s and bank account numbers, if applicable.
Setting Up Workforce via QuickBooks Online Payroll
QuickBooks Online Payroll users can use any version of their QuickBooks service to start using Workforce. Using the Employees section via the Payroll tab, employers can choose to add employees as well as their email address to automatically invite them to review their paychecks.
Through the same Employees section in QuickBooks Online, simply invite the employees you wish to add to Workforce to have them add their information and begin reviewing their W-2s and pay stubs. QuickBooks Online also allows users with the ‘Premium’ and ‘Elite’ plans to use TSheets for time-tracking, for which you will also need to send invitations to employees for access.
QuickBooks Workforce FAQs
Now that you have a solid understanding of what QuickBooks Workforce and how you and your employees can start using it, let’s briefly cover the most commonly asked questions from first-time Workforce users.
Quickbooks Workforce Login
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Payroll Employee Portal Experience
Payroll Employee Portal Experience
Intuit Accounts – Sign In – QuickBooks App Store
One Account For Everything Intuit, Including QuickBooks. Learn More. Security Code. Company Enter Your Phone Number, Email Or User ID. Standard Call, Messaging Or Data Rates May Apply. Email Or User ID Phone Enter Your Phone Number. Standard Call, Messaging Or Data Rates May Apply. You Are Signing In As …
QuickBooks Online Login: Sign In To Access Your QuickBooks …
Offer Terms: *QuickBooks Online And QuickBooks Online Payroll Discount Offer: Discount Available For The Monthly Price Of Only QuickBooks Online (“QBO”) And QuickBooks Online Payroll (“Payroll”) ( QuickBooks Live Bookkeeping Not Included) Is For The First 3 Months Of Service, Starting From The Date Of Enrollment, Followed By The Then-Current Monthly Price. Your Account Will …
View Your Paychecks And W-2s In QuickBooks Workforce
Learn How To See Your Paychecks, W-2s, And Personal Info In Workforce. Once Your Employer Has Invited You To QuickBooks Workforce And You’ve Set Up Your Account, You Can View Your Paychecks, W-2s, And Other Employment Info Such As Your Home Address And Bank Account Info.. Get Your Pay Stubs. Set Up Your Workforce Account If You Haven’t Before.
Set Up Your QuickBooks Workforce Account
Learn How To Set Up Your Account In QuickBooks Workforce. That Way You Can View Your Pay Stubs, W-2s, And More. Once Your Employer Sends You A Link, You Can Use It To Set Up Your Workforce Account. Use It To: See Your Pay Stubs, W-2s, And Other Employment Info (Like Your Home Address And Bank Acco…
Intuit® Login: Sign In To Access Your Intuit Products Account
Account Support. You Can Also Reach Out By Calling Intuit Phone Support At 1-800-446-8848.
Employees Cannot Sign Into Workforce – QB Community
Invite Your Employees To QuickBooks Workforce To S…
My Employee Can Log In To Workforce, But They Can’t See Their W-2. What Could Be Causing This? Depending On The Payroll Service You Use,W-2s Are Not Immediately Available On January 1.W-2s Are Automatically Sent To QuickBooks Workforce Once Intuit Files Them. They Will Typically Be Available After January 15.
QuickBooks Time Sign-In QuickBooks Time Sign-In
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Sign In – QuickBooks Self-Employed
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How QuickBooks Workforce Work
QuickBooks Workforce is the easy way where employees can enter and analyze their paychecks protected online via a self-service portal. It is a web-based solution that is well suited with any version of Intuit’s QuickBooks 2009 or latest, which means there’s no extra cost connected to it in order to operate it.
It can easily use their QuickBooks credentials to login and start using QuickBooks Workforce when employees already use Intuit’s payroll and accounting services. Otherwise, they can select to make a brand new account when they have appealed a workforce sign-up from intuit.
Workforce combines with Intuit’s desktop version of QuickBooks that means employers can simply toggle on the Workforce service by QuickBooks Desktop’s Payroll Cloud Services window. When you have ratified your update in QuickBooks, you can start inviting your employees to use the Workforce service, and then they send a notification to them to sign in with their existing Intuit QuickBooks credentials themselves.
QuickBooks Online Payroll also permits employers to request their employees to begin using Workforce. All versions of QuickBooks Online Payroll can give employees entry to the Workforce as well as the capacity for employers to ask employees to start adding and updating their personal information within the Workforce.
Cost to Get the Workforce Advantages in QB
No additional cost arrives connected to the QuickBooks Workforce. It only needs a modern web browser that’s running a version of QuickBooks 2009. Even though there’s an additional charge to your Intuit subscription plan, you will have to ensure that you have reasonable Intuit credentials with which to log in and enter Workforce.
Users interested in operating Workforce should keep in mind that they have to be using either the ‘Basic’ or ‘Magnify’ version of Intuit’s QuickBooks Desktop. To start it, Workforce at no additional cost for Online Payroll.
How to Set Up QuickBooks Workforce
If you want to set up the QuickBooks Workforce then following just a few steps which are given below:-
Step 1: Activate it as an Administrator
QuickBooks Desktop users can instantly begin the Workforce solution from their account as they log in. When you get started then double-check that your desktop version is running the latest version release and modify its payroll features or else you and your employees may run into problems when trying to sign in or accept your invitations to start using Workforce.
First of all, you make sure that your QuickBooks Desktop has been properly modified, and easily access your Manager Payroll Cloud Services window through your Employees tab. You should see the lure to activate QuickBooks Workforce with an on/off toggle. Toggle Workforce as ‘On’, ensure that you save and apply your changes, and return to the head screen of QuickBooks Desktop.
Step 2: Upload Historical Paycheck Data
First of all, for your employees to actually analyze their payment documentation, you have to upload their paychecks to QuickBooks Workforce. If you already set up QuickBooks Workforce previously then you can skip this step because this step is technically optional, but for this content, we’ll let you be a first-time user who wants to upload your employee’s historical paychecks.
Uploading historical paycheck data is an easy process that can be completed following a few easy steps outlined by Intuit on their website. Firstly, send void payroll straight, ensure that you choose the suitable data range for your historical paycheck data, and begin uploading and sending the latest calendar year paycheck with the PIN you use for Intuit QuickBooks.
Step 3: Invite Your Employees to QuickBooks Workforce
When you have started Workforce by your QuickBooks Desktop account, you can begin inviting your employees to use Workforce from their own accounts. Steer to the same lead Payroll Cloud Services window that you before used to activate Workforce to invite your employees from a preinstalled list.
You can add some employees as you did like to invite, given that they’ve set up their accounts beforehand. Ensure to recall your employees to enable notifications for new pay stubs as they are available on Workforce, to add any mandatory personal and financial information such as their W-4s and bank account no., if relevant.
Setting Up of Workforce in QuickBooks
Sign Up for QuickBooks Workforce
If you sign up for QuickBooks Workforce as a first-time Workforce user it is simple and needs you to follow a few simple steps. Existing Intuit users should make sure their version of QuickBooks is running its current version release before they start inviting employees to use Workforce.
When you ensure that you have the current version of your QuickBooks software running all its latest updates to its payroll features, you can invite employees to begin using Workforce by sending invitations to their email addresses. After that, they send a notification they can accept your invitations to start inspecting and printing their pay stubs and W-2 forms.
Log In for QuickBooks Workforce
When you send them an invitation to join their email address then the user can simply sign in to QuickBooks Workforce. When they receive your invitation, your employees can create a new account or sign in to accept your invitation.
View for my Paycheck with QuickBooks Workforce
When they have set up their Workforce account your employees can instantly start viewing their pay stubs. When they are all set up with an activated account, then they can sign in into Workforce and go by the Paychecks section to view their Paychecks based on the data range they define in Workforce.
QuickBooks Workforce Troubleshooting
At the point when a client experiences surprising and sudden conduct, similar to standard blunders, we can generally attempt to run an exceptionally typical program investigating to fix this sort of section-level issue. There is likewise a likelihood that the impermanent web documents that are put away in your program or pc can be additionally one reason why you are having every one of these issues, for example, getting to your compensation stub.
To begin with, you need to get to your QuickBooks Labor force account in an in disguise tab. Subsequent to marking it, you need to go to the Checks area to investigate your Compensation Stub. in the event that this is turned out great, return to your home program and clear all the reserves to dispense with the garbage documents.
Subsequent to applying this assuming a similar issue continues, you can generally check it out in another web program cause there may be a likelihood that the current program that you are utilizing has a transitory issue with QuickBooks Labor force.
Notwithstanding the given arrangements hers’ some different references that will assist you with dealing with your checks and W-2s:
- Audit your checks and W-2s structure online in your QuickBooks Labor force.
- Print the compensation nails in QuickBooks On the web.
- Instructions to print W-2s structure.
These are some little unimportant issues that can be tackled effectively simply by doing some minor changes that are referenced above in this specific section. Assuming you have given this entire post a decent read, it is a great idea to proceed to work with the QuickBooks Labor force.
We hope that this would be helpful for you to get a better insight into the QuickBooks Workforce. This can be an important tool if used carefully. If you still face any problem with the same or any QuickBooks- related problem, then you can contact our QuickBooks technical team members through the above-mentioned toll-free number.
How To Fix QuickBooks Error “Unauthorized Intuit Account Error”
QuickBooks error “unauthorized Intuit account error” message pops up while attempting to login to invite an employee to Workforce. Though, this error is related to Company Realm when the access to QuickBooks Workforce Invitation is denied because the realm ID was not found. The most probable reason is incorrect realm ID. However, you can access administrator privileges for QuickBooks Workforce by trying to close and reopen QuickBooks company file.
In the “My Company” window, sign in with appropriate credentials (Intuit login and password) in the respective fields. In case, if you still are not able to resolve this QuickBooks error then it is suggested you to go through the below write-up as it discusses the most reliable solutions to fix the error.
Solutions To Fix QuickBooks Error Message “Unauthorized Intuit Account Error”:
You can resolve this QB error message with the help of below provided methods. Let’s implement one by one:
- First, login as an Administrator on your QuickBooks software
- Go to the Help tab and select the “Reset Intuit ID Settings” option under the same tab
- Next, select “My Company” – sign out (which is at the top right) under the Company drop down
- Now, press F2 to make sure that the company Realm is “Null” in the upper right corner within QuickBooks Desktop homepage
- In case, if it is not “Null” then you’ll need to get customer support on phone see below for instructions
- In case, if it is “Null” then go back to your Company and select My Company >> sign in with workforce ID
Finally, go to the Employees section to manage payroll cloud service and you should be able to login.
If the issue still continues then it is recommended you verify and rebuild QuickBooks Desktop. However, this process resolves fatal errors or broken user login IDs.
- Initially, choose Window and Close All
- To verify data and go to the File >> Utilities then select “Verify Data” tab
- In case, if you see:
- There is no need to take any further action because “QuickBooks detected no problems with your results.”
- There might already be an article for a particular error message. For detailed guidance, try searching for it on our QuickBooks Desktop help section.
- The message “Your data has lost integrity” means the file has been damaged. To fix the issue, keep following the steps below to Rebuild Data.
- Go to the File and select Utilities >> rebuild Data
- An alert message will appear, advising you to back up your company file; click OK. A company file backup is needed before a restore because the process may need to remove transactions or list entries to repair the file in rare cases. A backup of your company file ensures that you have a safe copy of your company file before making any modifications/changes
- Select the location where you want to save your backup and then hit Ok at the bottom of QuickBooks Desktop Backup window
- If a message appears asking if you want to overwrite or replace a backup file, select “No”. Enter a new name in the File name field and click Save
- If the backup fails, choose Cancel from the Rebuild prompt and contact QuickBooks Payroll Support for help
- As soon as the backup is completed and immediately “Rebuild Data Utility” begins
- Finally, click Ok when you get a message “Rebuild has completed”.
Hopefully, the above listed solutions successfully resolve QuickBooks error “unauthorized Intuit account error” message when I try to log in to invite an employee to Workforce.