Test drive qbo | QBO Test Drive – Free Advanced QuickBooks Online Demo

Errors Problem Solutions Quickbooks Errors Solution

When trying to learn QuickBooks online, having access to original Intuit’s QBO to practice is expensive. Luckily, the QBO Test Drive feature is finally available for all users to experience the actual features and usage of QuickBooks.

Unfortunately, managing the business tools like QuickBooks is too hard. But don’t worry, I’ll let you provide a few ways to find a free QBO Demo version with example company.

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What is the QBO Test Drive?

QuickBooks offers users to discover their productive features advanced – accessible through web browsers. It is used to understand how it works and testing the tool effectively. More importantly, it’ll be easy to know whether it is worthy or not.

Apart from that, the QuickBooks online demo is pre-configured with a sample company and all default features are enabled on it. I assure you that, this is the best opportunity to experiment with functionalities.

This makes it very useful for small business owners to try the product advance and ideal for beginners to learn.

How to get free QuickBooks Online Demo

The QuickBooks started rolling out the 30-day risk-free trial since 2019 but offers only limited features and available for only a few countries.

This is not a first test drive program: in 2013, the company started ViewMypaycheck 2 Test Drive for anyone, directly over the web. Unfortunately, they were forced to terminate this offering due to domain level moving.

ViewMypaycheck demo not working

Immediately, they have launched a separate sub-domain for the demo version with far more optimized features and design. Can’t wait to see how it will be? Then follow the steps as given below.

1. Open Google Chrome on your device. (You can use any other web browser. I recommend Chrome browser because it works great)

2. Visit the following web address, quickbooks.intuit.com/online/advanced/test-drive/.

3. Click on “Test Drive Now” button.

Test Drive Now

4. Verify the Security Verification and click on “Continue“.

Security Verification

5. You’ll be logged in as Craig Carlson for Craig’s Design and Landscaping Services company. (Sample company)

QuickBooks Online Demo Homepage

6 Tips to Use QBO Test Drive and Become a Pro Worker

No matter if you’re testing a tool without a piece of basic knowledge you’ll need to try out each and every option. However, it doesn’t mean that you must subscribe to their service.

If you’re thinking about to learn QBO’s options and its implementation then this section may help you. Let’s take a look at 7 tips to use the QuickBooks test drive program.

Manage Account & Settings

QBO Account and Settings

At first, you need to set up your company by entering the company details such as Company Name, Type, Contact info, Address, and Communication with Intuit. Also, customize the settings for sales, usage, expenses, and accounting.

Make sure to check whether the date and number formats are correct or not in the preferences.

All these account details and settings can be modified anytime.

Quick Set up Guide

Set Up Guide

Initial setup instructions are displayed in the dashboard when you log in to your account. It provides quick options to finish the things quickly, they include…

  1. Start Invoicing
  2. See how much you’re making
  3. Start tracking time
  4. Connect with an accountant
  5. Add the finishing touches

If you did not complete these options in Set up guide then you’re not ready to start your payroll.

Easy Payroll Management

QuickBooks Payroll Management

Manage payroll for employees, contractors, and workers’ camp from QB is simple to do. Run payroll quickly and accurately by using three steps; 1. Set up payroll 2. Create paychecks in minutes 3. Get payroll taxes done.

You can add employees and contractors with just few clicks. One-click button to activate or deactivate employees.

Find & View Reports

QBO Reports

To view all standard, custom, and management reports kindly use the Reports tab available on QuickBooks. You can bookmark all your favorite reports to access faster.

Set up your sales tax center

Sales Tax image of QBO

Enter your physical business address that should be correct. Then, you can see a list of agencies and choose your desired agency according to your rates. If can’t find the right agency then you better contact your accountant.

Accounting purpose

QBO Account and Settings

The Chart of Accounts (COA) feature is made available to view list of accounts associated with your company/business. Add different account types like Bank, Account Receivable (A/R), Current assets, Fixed assets, Account Payable (A/P), Credit card, expenses, Equity, Income, etc,.

Reconcile your account to match physical documents with the bank records. It can be done automatically if you connected that particular account with QB.

Conclusion

As you can see, there are many features to try out in the QuickBooks online test drive program. But I’ve covered almost all important modules for good reasons. I’ve skipped some options because they are useless and not available in the demo version.

To get better idea about the software, I recommend to play around the options and have a fun.

QuickBooks Online Demo (QBO Test Drive) Sample Company

Are you a newbie, learning about QuickBooks? Here’s a guide to help you get started with the QBO test drive by using a sample company file. In this article, we’ll discuss how to set up a test environment and process test transactions in QuickBooks Online Test Drive. We’ll also discuss how you can download the QuickBooks Online demo version or trial version. Apart from this, we’ll tell you other features and functions of the QuickBooks demo account. For more details contact us toll-free: +1-818-295-3510

One of the best ideas for you to take the QuickBooks Online demo is by using QuickBooks Online sample company demo. This is a great way to do the experiment with features and any of the options you might not feel comfortable trying in your own QuickBooks Online account.

So if you are interested in taking a QBO test drive by using the sample company demo, then this article is for you.

The important thing is, the system doesn’t save any changes you make while trying a demo. So you can experiment the way you like. Also if you want to get more information read, QuickBooks Online latest 2020 hacks & tricks that will help you in your business.

Note: For countries, it’s a QuickBooks Online Plus account that offers multiple versions of QuickBooks Online. Any work done in the test-drive will not be saved and the original data will be refreshed every time. Banking features are disabled in the test drive for security reasons.

Table of Contents

What is QuickBooks Online Test Drive process?

If you are operating a company and need a demo of QuickBooks Online. Or we can say if you want to know more about QuickBooks functions and attributes then, you can use QuickBooks Online test drive. You also go for a sample company demo. Because, if you use the test drive by sample company demo you can explore more features and options that you can’t try in your own QuickBooks Online account. Just use this test drive and get more information if you want to know some more information.

What is the availability of QuickBooks test Drives in the Latest Version?

Recent QuickBooks Online test drives do not have a smart reporting allowance. So, for this, you should first authorize cookies to proceed.

What security Protection you should take while QuickBooks Test Drive?

If you want to try this test drive on QuickBooks Online, you will not have to provide your bank information at all. This will not affect your regular accounts. So, if you are thinking of trying online banking facilities, you can choose an active or trail QuickBooks Online account. And, if you try to add your bank account, an error notification will be indicated. If you feel that you need assistance, you can contact our support team at any time without any hesitation.

QuickBooks Online Demo & Test Drive by using Sample Company File

QuickBooks Online Demo & Test Drive by using Sample Company File

Note: Current QuickBooks Online Advanced Test drive does not have Smart Reporting enabled the option. You must have to enable cookies to continue.

Download Trial Versions of QBO Test Drive

Here you can choose the other link according to your regional wise to test drive Quickbooks Online demo:

CountryTest Drive30-days free Trail
USAONE-TIME30 DAYS FREE
USAONE-TIME(ADVANCED)30 DAYS FREE
CANADAONE-TIME30 DAYS FREE
UKONE-TIME
AUSTRALIAONE-TIME
INDIAONE-TIME
SINGAPOREONE-TIME
FRANCEONE-TIME

Note: QuickBooks Desktop Trials are trial versions only. They cannot be registered.  They are meant for you to test the features and capabilities of the software. If you decide to buy the full version, your existing work in the trial version will not transfer over to the copy you purchase. If you try to activate your account within the trial version, you will be locked out of the program.

Security Protections during your Test Drive QuickBooks Online

For security purposes, Intuit doesn’t allow bank connections in Quickbooks Online demo. No need to worry about this security protection doesn’t affect your regular accounts so if you want to try test online banking functionality, then you can also use either an active or trial QuickBooks Online demo account. 

Note: If you trying to connect a bank account, it will show a message, “Something isn’t working. An error occurred while validating the credentials. Please try again.

Verify Test Transactions

You can verify your test transaction made to your bank account.

There is two option to verify your transaction amount by checking your bank statement online or by calling to your bank. The charge will appear on the bank statement as either “ QuickBooks: Verify Bank” or “Intuit: Verify Bank”.

Intuit Online Payroll

Confirm the Test Transaction

  1. First, click on To Do and then Confirm your test deposit.
  2. Insert the test transaction amount in both boxes (which is less than $ 1.00). Only pennies need to enter, without mentioning dollar sign or any decimal point. Let’s take an example: if the transaction amount is $ 0.58, so you need to enter 58 in the boxes.
  3. Then click on the OK option.
Confirm test deposit

QuickBooks Online Payroll Enhanced

Confirm the test transaction

  1. Select Workers from the left menu, and then click on Employees.
  2. Go for Finish payroll tasks on the main Employee page.
  3. Select Verify the test deposit now option.
  4. Select Ok.
Confirm test deposit in QuickBooks Online Demo

If New payroll tasks button is missing, then here is another option to verify test transaction:

  1. Choose Settings icon at the top of the screen, then select Payroll settings.
  2. Select Company under Bank Accounts.
  3. Choose the Verify Account, then click on Enter and confirm the amount.

Remember that you will only get one attempt to verify the test transaction if you may not be successful then you need to contact payroll support for the help. 

Intuit Full Service Payroll

Confirm the Test Transaction

  1. Click Complete tasks now in the Home tab.
  2. And select Confirm bank deposit.
  3. Mention the test transaction amount and go for Save option.
Intuit full service payroll

QuickBooks Online Payroll (all other versions)

Confirm test transactions in the QuickBooks Online Payroll Core, QuickBooks Online Payroll Elite, QuickBooks Online Payroll Full Service, or QuickBooks Online Payroll Premium.

QuickBooks Online payroll for other versions
  1. Choose Workers from the left menu and then Employees.
  2. Choose New Payroll Tasks.
  3. And click on Confirm your payroll bank account.
  4. Insert the test transaction amount and then Save it.
Confirm payroll bank account

If there is no New payroll tasks button, here you will see one another option to verify test transactions.

  1. Choose the Settings and then click on Payroll Settings.
  2. Select Company under Bank Accounts.
  3. Choose Verify Account click on the enter button and confirm the amount.

Quickbooks Online Test Drive For Beginners; How to Sign Up?

If you are using or plan to use QuickBooks Online towards managing your business, then knowing how it works, its features, and so on always gives you an upper hand. Test drive QuickBooks online or QuickBooks online test drive is essentially a demo account. The platform allows you to practically explore the hidden features of the QuickBooks online software for the betterment and advantage of your enterprise.  

Intuit, the developing and marketing company for Quickbooks online, is always in the business of wanting to promote your small-scale business from all angles. While the software intends for easy usage, it remains clear that not every new member understands it fully. Quickbooks online test drive, therefore, comes in handy as a practical trainer and teacher into deeper features of the software.

Things to remember before starting your QuickBooks online test drive

Intuit provides you with a test drive QuickBooks online, a demo account you can use to explore the features of its functionality deeply. However, within this demo feature, here are some of the critical notes you must check before commencing.

1. Only a few countries can access the 30-day-free trial of the test drive QuickBooks online. These include; Canada, India, Singapore, United Kingdom, France, and Australia.

2. Work saved in the demo account will not be transferred to the premium account once you subscribe.

3. Do not activate your subscription during the trial version; otherwise, the program will knock you out.

4. Due to privacy concerns, you will not be able to connect your bank account with the demo account.

Key Features to look at in test drive QuickBooks online

Once you create your QuickBooks Online account, the demo sessions will offer you access to various features you would want to explore. The most common of these are;

  1. QuickBooks Dashboard: The demo account will allow you access to multiple details and navigations within this section. Such information you will be exploring here are bank accounts and menu, either right or left one.
  2. Customizing Invoices: The trial account features lots of customizable invoice templates you can use in practicing how to design the best invoices for your clients.
  3. Tracking Inventory: Demo account allows you to practice stock and inventory management – this way, you will learn how to detect surplus or deficit circumstances.
  4. Customizing Reports:  The demo version offers up to 80 different report types you can choose and customize according to your preferences. These reports include those of invoices, profits, losses, etc.,
  5. Prepare 1099: You can prepare the 1099 tax information in the software. Moreover, you can still file it with IRS online.

Best online accounting services with QuickBooks starts by understanding the key details/ features attached. You can therefore keep revising each of the above sections/parts to perfect your game.

Security of Information

Quickbooks demo offers excellent security to any confidential details you submit. For those wanting to include their bank accounts, the best options under this circumstance are always to choose either the trial or the active QuickBooks accounts.

While on trial accounts, you can always confirm or verify transactions by contacting your bank. If this is not convenient enough for you, you can still check your bank statement – usually, the information will display as ‘QuickBooks: Verify Bank.’

Last Thought

Quickbooks online accountant test drive can feature specific errors with which you might need help solving. When this occurs, kindly contact the ‘QuickBooks Error Support’ for assistance. Otherwise, you can also get the QuickBooks Live Bookkeeping Services for help.

QuickBooks Online test drive

Before signing up for a QBO subscription, you can check out the QBO test drive. The test drive account contains sample data for a fictitious company. Here, you can enter test transactions to see how QBO works. Just click on the following link (depending on your region wise) and follow the on-screen instructions. 

QuickBooks Online 2021 Test Drive .15

QuickBooks Online 2021 Test Drive File. Let’s get into it with Intuit QuickBooks Online 2021. Now, in a prior presentation, we looked at the 30 day free trial option of QuickBooks Online offered by Intuit, the owner of QuickBooks. This time, we want to look at the other free option that is offered by Intuit, the owner of QuickBooks, that being the test drive file. Easiest way to get there is just to go to your favorite search engine, such as Google type in QuickBooks Online test drive, QuickBooks Online test drive, as I’ve done here, then we’re just going to click on this item, QuickBooks Online test drive from Intuit, Intuit, the owner of QuickBooks, it may give you a little test here to say that you’re not a robot, and I’m gonna say, yeah, I’m not a robot.

00:46

And then I’m going to continue, and then we get into our sample file. Now the sample file is for Craig’s design, landscaping services, this may change slightly from period to period, meaning the data input that they put into the system may change slightly from period to period. But it’s a great tool. And that’s what we’re going to use for the first half of the course, the reason it’s a great tool for the first half of the course, is because for the first half, we’re going to be focusing in on navigation, just getting around the software, running reports on the software, locating where things are at within the software.

01:21

And having a resource or company file that already has data in it is going to be useful for us to do that. In other words, if we set up the 30 day free trial from scratch, when we set up a new company file, that’s great practice to start a new company file and enter data, which we will do in the second half of the course, if you want to jump forward to that component, you can go ahead and do that we’ll go right into making a new company file there. But the first thing to really get under your belt or understand is just the navigation process.

01:50

And to do that, we already want to have some data in the company file. Also, by working with this test drive file, we can kind of save some of that 30 day option for the 30 day free trial period that we would recommend taking advantage of, if possible for the second half of the course. So when we get to the second half of the course and we start a new company file from scratch, then you’ll have 30 days to basically complete that section of the course if you’re using a free 30 day trial period in order to work through that practice problem.

02:20

So we want to spend the first half of the course doing the navigation without cutting into that 30 day time period, by using the test drive file. Here, we’ll start to continue on this in the following presentations. We’ll also do some comparisons between the desktop version and the online version. And the reason we want to do that is because many times when you talk to different people, they get the two things confused, they hear QuickBooks, and they just assume that you will know QuickBooks on both sides of things.

02:47

Or they might be mentioning things that are in the desktop and the online versions. The objective, of course is the same. They’re both bookkeeping systems, but they look a lot different. So it’s kind of nice to be able to see the layout of the two at the online version doesn’t have the mapping, or the flowchart that the desktop version has as well that flowchart for the desktop version might be useful, I think it is useful to just kind of see or visualize the transactions. In other words, the transactions will be grouped by customer, vendor, employee, he and other so but in the flowchart, they’ll actually show you know a flowchart with arrows in it to kind of get used to this, which is good when you’re first starting out.

03:28

Also, many people might be moving from the desktop version, which is the older version of the software, meaning it’s still good, it’s still a good software to use, but it’s been around longer. Therefore there might be more people that have an acquaintance with that version of the software. And when they jump over to the QuickBooks Online, it’s kind of a shock. And because it’s a completely different layout on QuickBooks Online. So for that reason, as well, we’ll be doing a little bit of jumping back and forth, which is to see the layout on the QuickBooks desktop version.

03:58

And then just find those same kind of areas over here in the quickbooks online version, every time you log out of this version, and log back in, it’s probably going to refresh the data, meaning if we enter transactions, which we may do for test files, we might enter some invoices and some bills and whatnot, they’re not pot and then most likely will not be saved. If you log out and go back in.

04:21

That’s okay for the first half of the course. Because our goal isn’t to basically build another set of data files for our goal is just the navigation in the second half of the course, we will have to do things in chronological order, because we’re going to go through the process of entering data from the starting point with a new company file and then enter two months of data, reconcile the bank accounts and do the full process there for the first half of the course. However, when we’re testing an invoice or just looking at something in the customer section, if we make an invoice, we really just want to make it for that particular time period.

04:57

If your balance sheet doesn’t tie out exactly to what we Have, that’s okay, because we’re really just looking at the relative issues in terms of how to get to the balance sheet, or what’s the impact going to be with one form or another form. Also note that you can basically do this first half of the course as well with your own company file without messing anything up in it as well, because we’re not focusing in on the data input so much as just the navigation we might do a little bit of data input, just to practice but that’s not really where our focus is.

05:26

Our focus is just the navigation of the software to see what different things will do. Jumping back and forth then from these forms that we’re going to be using to enter data into the system and the financial statements primarily being a balance sheet profit and loss or income statement.

Transcription of Chapter 1 QuickBooks Online Test-drive – Novella

1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 1 Chapter 1 QuickBooks Online Test-drive OBJECTIVES 1. Start the sample company, Craig s Design and Landscaping Services. 2. Tour QuickBooks Online (QBO). 3. Explore the User Interface. 4. Export the Chart of Accounts to Excel. 5. View recent transactions and reports. 6. Create an invoice, sales receipt, bill, and write check. 7. Complete Check Your Progress. 8. Go to the Online Learning Center at for additional resources. 9.

2 Complete Exercises 1-1, 1- 2 and 1-3. The screens that are shown in the textbook may differ from what you see. Each time you sign into QBO, the software is the most current version. If you notice updates to Chapter 1, go Online to > Text Updates. Updates occur on a regular basis. That is the nature of internet-delivered software. SYSTEM REQUIREMENTS: To use QuickBooks Online (QBO), sign in with a web browser. You can access QBO from any PC or Mac with an Internet connection. For more information, go Online to > System Requirements.

3 Internet connection is required (high-speed connection recommended). Supported Browsers 2 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Google Chrome, recommended (updates automatically), Mozilla Firefox (updates automatically), Internet Explorer 10 or 11, Apple Safari or later Also accessible via Chrome on Android and Safari on iOS QuickBooks Online mobile app works with the iPhone, iPad and Android phones and tablets, Surface tablet Not all features are available on mobile devices Other For exporting reports to Excel, Microsoft Excel 97 or later.

4 The author used Excel 2007 and 2013. Adobe for saving PDF files. The free Adobe Acrobat Reader is available at GETTING STARTED To access the sample company, Craig s Design and Landscaping Services, follow these steps. Sample Company Sign In In Chapter 1, you use the sample company, Craig s Design and Landscaping Services. Follow these steps to start the sample company. 1. Start your Internet browser. Refer to Supported Browsers on the previous page. QuickBooks Online Test-drive 3 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 2.

5 Go Online to (Hint: Chapter 1 is Online at > Chapter 1.) Each time you start the test drive , a new session begins. Data is not saved. 3. Complete the Security Verification I m not a robot > click < Continue>. Select images and verify. 4. The Dashboard, also called the Home page, appears for the sample company, Craig s Design and Landscaping Services. Depending on what day you signed in your screen may differ. As of this writing, the author s Dashboard looks like the one below. The Dashboard shows profit and loss, how much was spent, the income and sales summary, and bank accounts for Craig s Design and Landscaping Services.

6 The dashboard is a current snapshot of the business as of the day you signed in. A partial Dashboard is shown. 4 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach USER INTERFACE A user interface (UI)1 is the link between a user and the software. On the left side, QuickBooks Online includes a Navigation bar. The Dashboard is the default. Defaults are automatic settings. The Navigation bar lists QBO s main features. When QuickBooks Online updates, the Navigation bar may change.

7 As of this writing, the test drive s Navigation bar includes these selections Dashboard, Banking, Sales, Expenses, Employees, Reports, Taxes, Accounting, and My Accountant. Regularly check QBO changes at > Text Updates. Another way to learn about updates is the QuickBooks blog at > What s New in QBO. QBO Navigation 1. Use the Navigation bar to access pages within QBO. 2. Use the plus sign to create transactions. 1 Words that are boldfaced and italicized are defined in the Glossary, Appendix B.

8 QuickBooks Online Test-drive 5 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. The magnifying-glass for Search and Recent Transactions. 6 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 4. The gear for the Settings menu. The screens that are shown in the textbook may differ from what you see. Each time you sign into QBO, the most recently updated version of the software displays. 5. The question mark is for QBO self-help.

9 Your links (words in blue) may differ. QuickBooks Online Test-drive 7 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach DASHBOARD When you sign into QuickBooks Online , the Dashboard appears. The Dashboard provides a starting point that allows you to access all the features of QBO. The Dashboard includes a picture of the current status of Profit and Loss, Expenses, Income, Sales, Banking activities and Tips. When you enter transactions, the values change, displaying a real-time overview of your company.

10 The Dashboard includes information about Craig s Design and Landscaping Services. In the steps that follow, you link to various parts of the Dashboard. Checklist 1. On the top of the page, the dashboard shows a checklist: Start invoicing, See how much you re making, Pay your employees, Connect with an accountant. 2. Click on Customize your invoices (if available). The Create invoices that turn heads and open wallets page appears. Design is the default. You may want to click on a few links: Content, Emails, Payments. 3.

11 Click on the back-arrow . Comment: Since QBO regularly updates, some sections of the Dashboard may change. For example, the author s Dashboard has a link that says Your navigation is getting a refresh to help run your business more efficiciently. To read about the QBO changes, link to Learn more . 4. If necessary, click <Dashboard>. Review the Bank accounts section. Mastercard, checking, savings, Visa and the number of QuickBooks 8 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach transactions to review.

12 (Hint: This information reflects the day the author signed in. Your amounts may differ.) 5. In the Bank accounts section of the Dashboard, click Checking . The Bank and Credit Cards | Checking page appears. (Hint: Your amounts may differ.) QuickBooks Online Test-drive 9 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 6. Select Savings. 10 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Profit and Loss To see the Profit and Loss statement for Craig s Design and Landscaping Services, go to the Dashboard.

13 1. The Profit and Loss area includes Net Profit for Last month. If not, click on the down-arrow > select Last month. 2. Click on the Income bar. A Customize reports instantly pop-up message appears. Read the information, click <Next> to read the pages. When through, click I m done. Another way to go to the P&L is to select <Reports> from the Navigation bar > type Profit and Loss in the Search field > press <Enter>. For the Report period, select This month > click <Run report>. Since the author s current month/year is January 2017, that month is shown.

14 A partial P&L is shown on the next page. The Profit and Loss report shows money you earned (income) and money you spent (expenses) so you can see how profitable you are. The P&L is also called an income statement. The P&L includes income and expense accounts, also called temporary accounts. QuickBooks Online Test-drive 11 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Export to PDF was selected to display the partial P&L report. Your totals may differ. 12 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach QuickBooks Online updates automatically.

15 When you sign into the test drive , the latest version of the sample company, Craig s Design and Landscaping Services, is being used. Software updates improve QBO s features and functions. Some screen images may change but differences are minor. Regularly check the Online Learning Center s Text Updates link at > Text Updates. When you are through reviewing the P&L, click logo. Start Invoicing 1. The Dashboard includes 3 selections: Customize your invoices, Send your first invoice, Set up payments. Select Customize your invoices.

16 To change the font, do this: a. Click . b. Helvetica 10pt is the default. Select 12 pt. to enlarge the fonts on the invoice. Observe that the fonts on the Invoice increased. Depending on the day you logged in, your Invoice may differ. QuickBooks Online Test-drive 13 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach c. To close, click . 2. There are two more selections on the Start invoicing page Send your first invoice and Set up payments. Link to both to review the information.

17 To move between pages, click on the back arrow. When necessary, click <X> to close pages. 14 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Connect with an accountant In Chapter 2, you set up a new company, QB Cloud_Student Name. Once your company is set up, you can invite your professor as your accountant. As of this writing, your checklist includes . Click on it. Connect with an accountant is a feature that allows you and your professor to collaborate. In QuickBooks Online , you can invite an accountant as a user in your company allowing him or her to access your QBO account.

18 Connect with an accountant will be shown in Chapter 2. Troubleshooting: If a sign-in screen appears, what should I do? If QBO is not being used, you are automatically signed out. The default is one hour. If that happens, restart the sample company by going Online to Each time you start the sample company, it is a new session. Data is not saved. QuickBooks Online Test-drive 15 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach ACCOUNT AND SETTINGS The gear icon at the top right includes settings and preferences for your company.

19 This is where you can change your Settings, Manage Your Account, Import Data, access lists, import data, reconcile accounts, and go to the audit log. 1. Click > Account and Settings. 2. The Account and Settings page shows as the default. T his includes the Company name, Company type, Contact info, Address, and Communications with Intuit. 3. Click . Review the information about the company. 4. In the Chart of accounts area, select the pencil icon . To include account numbers, put a checkmark in the Enable account numbers and Show account numbers boxes.

20 Observe that On is shown. 5. Click . 16 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 6. Select . In the Other preferences area, you can increase the number of hours your company is active. The default is one hour. 7. Click on the pencil icon to edit . In the Sign me out if inactive for field, select 3 hours. Comment: If you plan to spend time working on Chapter 1, make this selection. Otherwise, you are automatically signed out. Each time you sign into the sample company, the populated data starts fresh.

21 Data is not saved between sign ins. 8. Click > then click . CHART OF ACCOUNTS The chart of accounts is a complete list of a business s accounts and their balances. The chart of accounts includes two categories of accounts: Balance Sheet accounts: In QBO, these types of accounts reflect what you own and what you owe, like Bank, Credit Card, Assets, Liabilities, Accounts Receivable, Accounts Payable and Equity. The Balance Sheet includes permanent accounts. QuickBooks Online Test-drive 17 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Income and expense accounts: These are categories for tracking how money flows in and out of your company.

22 QBO s Profit and Loss statement (also called the Income Statement) includes income and expense accounts. Temporary accounts appear on QBO s P&L. In accounting textbooks, the term Chart of Accounts is defined as a list of all the accounts used in the General Ledger. Accounts are used to classify transaction information for reporting purposes. QBO includes the Account name, Type (for financial statement classification), Detail Type, QuickBooks Balance, and Bank Balance. The Chart of Accounts usually includes account numbers using the following system: Numbers Type 1000s Assets 2000s Liabilities 3000s Equity 4000s Income 5000s Cost of Sales 6000s Expenses 1.

23 Click > Chart of Accounts. A Take a peek under the hood page appears, click . The Chart of Accounts page appears. The Chart of Accounts should have a Number column. 18 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Troubleshooting: Refer to Settings, steps 3 and 4. > Account and Settings > Advanced > Chart of Accounts > > Enable account numbers and Show account numbers should be selected > Save.) There are two balance columns QuickBooks Balance and Bank Balance.

24 What is the difference between the QuickBooks Balance and the Bank Balance? The QuickBooks Balance represents the check register balance. The Bank Balance shows the balance at the bank that is linked to your QBO account. For example, if you entered a check for $100 and the checking account balance is $1,000, $900 will be shown as the QuickBooks Balance on the Chart of Accounts. The Bank Balance will continue to be $1,000 since the $100 check has not cleared the bank. In other words, the QuickBooks Balance represents all transactions entered.

25 The Bank Balance is different because not every bank account transaction has cleared the bank. 2. To add the account numbers shown on the table, select the pencil icon to batch edit . A Number column appears on the Chart of Accounts page. Add account numbers to the accounts shown in the chart on the next page. Boldface indicates what you type. Save each Account number. QuickBooks Online Test-drive 19 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Number Name Category Type Detail Type 1000 Checking Bank Checking 1010 Savings Bank Savings 1020 Accounts Receivable Accounts receivable (A/R) Accounts Receivable (A/R)

26 1025 Inventory Asset Other Current Assets Inventory 1030 Prepaid Expenses Other Current Assets Prepaid Expenses 1035 Uncategorized Asset Other Current Assets Other Current Assets 1040 Undeposited Funds Other Current Assets Undeposited Funds 1050 Truck Fixed Assets Vehicles 1051 Depreciation Fixed Assets Accumulated Depreciated 1052 Original Cost Fixed Assets Vehicles 2000 Accounts Payable Accounts payable (A/P) Accounts Payable (A/P) 2005 Mastercard Credit Card Credit Card 2010 Visa Credit Card Credit Card 2013 Board of Equalization Payable Other Current Liabilities Sales Tax Payable 2015 Loan Payable Other Current Liabilities Other Current Liabilities 2200 Notes Payable Long Term Liabilities Other Long Term Liabilities 3000 Opening balance equity Equity Opening Balance Equity 20 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3900 Retained Earnings Equity Retained Earnings 3.

27 Scroll down to the bottom of the page, click . Examine the chart of accounts: a. The account number is shown in the first column. b. The account number is shown next to the Name. c. The account Type is shown. The Type column categories the accounts for the Balance Sheet or Profit and Loss (also called the Income Statement). d. The Detail Type assigns the account into a subcategory in order to have it appear in the correct place according to the Generally Accepted Accounting Principles (GAAP). For example, all cash or cash equivalents are grouped together on the Balance Sheet under assets, and subcategorized as Current Assets.

28 Choosing the correct categories places the accounts in the correct positions on the Balance Sheet or Profit & Loss Statement. What is the difference between the View register accounts and Run report accounts? The View register accounts show their Chart of Accounts balances. They are also called permanent accounts and appear on the Balance Sheet. The Run report accounts do not show balances and are called temporary accounts. Temporary accounts appear on the Profit and Loss statement. The Run report accounts are closed at the end of the year.

29 The chart of accounts appears with account numbers next to the name of each account. QuickBooks Online Test-drive 21 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Export the Chart of Accounts to Excel To export Craig s Design and Landscaping Services to Excel, follow these steps. 1. Go to > in the Search field, type Account List. (Hint: There are a couple ways to display the Account List: Gear > Chart of Accounts (which is also the Account List) > Run Report.)

30 2. Craig s Design and Landscaping Services Account List page appears. Click on the down-arrow next to the Export icon > Export to Excel. 22 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. On the taskbar at the bottom of the screen, double-click on the Excel button. 4. If necessary, select Enable Editing. Save as Chapter 1_CofA_sample company_Student Name (use your first and last name). A partial Account List is shown as an Excel file.

31 5. Exit Excel. Save the Chart of Accounts as a PDF file 1. The Account List should be displayed. If necessary, go to Reports > type Account List in the Search field. Select the Export icon, Export to PDF. If a page appears that says Couldn t open PDF, click to close it. Another way to save Adobe PDFs, is to Export to Excel, then save as a PDF file. Refer to Appendix A, Troubleshooting, or go to > Troubleshooting. 2. The Print, email, or save as PDF page appears. Select . 3. On the taskbar at the bottom of your screen, double-click.

32 4. Click on the download icon (right side of title bar). Go to the location where you want to save. Use the file name Chapter 1_CofA_sample company_Student Name (use your first and last name). QuickBooks Online Test-drive 23 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 5. On title bar, click <x> on the qb Craig s Design and Landscaping tab . 6. On the Print, email, or save as PDF page, click <X>. The Account List page displays. SIGN OUT To sign out, click > . The numbers added to the Chart of Accounts are not saved.

33 If you want to continue your work without losing data, do not sign out at this time. When you sign out, a Sign In page appears. Close your browser. RECENT TRANSACTIONS If you signed out, go Online to to start the sample company. Type the security verification to begin. At the top of the Dashboard, there are four icons . The plus icon allows you to add transactions and complete typical Customer, Vendor, Employee, and Other tasks. You have the option to Show More or Show Less depending on your preference. Search transactions and view recent transactions.

34 24 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach The Gear icon takes you to settings for Your Company, Lists, Tools, and Profile. QuickBooks Online self-help. Complete help searches Online , submit questions to the QuickBooks Community, or contact Intuit. Follow these steps to view recent transactions. 1. Click . Recent Transactions appear. Depending on when you selected Recent Transactions, yours may differ from the ones shown on the next page. In the example that follows, on 2/07/2017 (your date may differ), a $ Squeaky Kleen Car Wash credit card expense transaction is shown.

35 The dates on the sample company pages default to the month/year you are using QBO. For example, if you are using the sample company, Craig s Design and Landscaping Services, during the month of February 2017, the pages will default to that month and year. The purpose of using the sample company is to explore QB Online . Setting up a company, journalizing and posting transactions, account reconciliation, viewing financial reports, completing the accounting cycle, and starting a new fiscal year is done in Chapters 2 through 10.

36 To see how a credit card transaction is entered, double-click on Credit Card Expense. QuickBooks Online Test-drive 25 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 2. In this example, Credit Card Expense is shown for 02/07/2017 (your date will differ), Squeaky Kleen Car Wash. The Expense page on the next page shows that the vendor, Squeaky Kleen Car Wash (1) was paid with a Mastercard (2) . The vendor s balance is $ (3) . The account debited is Automobile (4) . The total amount is $ (5 and 6).

37 26 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach The vendor s balance represents what Craig s Design and Landscaping Services owes to Squeaky Kleen Car Wash (the vendor). 3. On the Expense page s title bar, click to close. REPORTS Use reports to view the company s financial information. Generate important financial statements, transaction details, employee information, etc. The top half of the Reports page shows a snapshot of your business based on QuickBooks transactions.

38 The bottom half of the page lists the reports that are available. Reports are divided into five sections: Recommended: Reports that QuickBooks recommends you run. Frequently Run: Reports that you run most frequently, and are easy to access in this section. QuickBooks Online Test-drive 27 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach My Custom Reports: Reports that you have customized and saved. Management Reports: Professional, ready-to-use templates that contain reports and other customizable content, consolidated into a single document.

39 Management reports present information in a polished package that can be printed, emailed, or exported. All Reports: A list of all available reports, categorized by subject. Journal To look at a journal report, do this: 1. From the Navigation Bar, select > type Journal in the search field. 2. Press <Enter>. The Journal report appears. The Report period defaults to This Month-to-date. Since the author is viewing this report on February 21, 2017, 02/01/2017 to 02/21/2017 is shown. The Squeaky Kleen Car Wash transaction is shown on the next page.

40 Your dates will differ. 28 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Depending on when you display the Journal, your transactions may differ from what is shown. The account distribution for the Squeaky Kleen Car wash is: Account Account Type Debit Credit Automobile Expense Mastercard Credit Card CHECK YOUR PROGRESS Troubleshooting If you are not using Craig s Design and Landscaping Services, QBO closes automatically. Remember if you exit or sign out, your chart of account numbers will not be saved.

41 Each time you start the sample company, it begins again. QuickBooks Online Test-drive 29 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach CHECK YOUR PROGRESS In subsequent chapters, Check Your Progress questions are at the end of the Chapter and do not include answers. For purposes of showing how to complete Check Your Progress, answers are included in Chapter 1. The Online Learning Center at includes Check Your Progress files for Chapters 2 through 12. They can be completed Online and emailed to your instructor.

42 1. What are Balance Sheet accounts? Answer: Balance Sheet accounts show what you own and what you owe. 2. List two accounts and their balances that show what you own; list two accounts and their balances that show what you owe. Answer: 3. What are income and expense accounts? Answer: Income and expense accounts are categories for tracking how money flows in and out of your company. 4. List the first two income accounts and the first two expense accounts. 30 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Answer: Income: Billable Expense Income and Design Income Expenses: Advertising and Automobile 5.

43 In this Chapter , what account numbering system is suggested for Assets, Liabilities, Equity, Income, Cost of Sales, and Expenses? Assets: 1000s Liabilities: 2000s Equity 3000s Income: 4000s Cost of Sales: 5000s Expenses: 6000s CREATE AN INVOICE Every invoice is automatically tracked, so you know who owes you money and who has paid. Use invoices when the customer pays you later. Customer Invoice Complete the following sales invoice. Date Description of Transaction Current Date Sold a Rock Fountain to Dukes Basketball Camp, $275 plus 8% California tax of $22; total $297.

44 QuickBooks Online Test-drive 31 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 1. Go to > > put a checkmark next to Dukes Basketball Camp. 2. Select Create invoice. The Invoice page appears with Dukes Basketball Camp selected. The Invoice date field shows the current date. 3. Click PRODUCT/SERVICE > Rock Fountain Design: Fountains. The description, quantity, rate, and amount fields are automatically completed. If necessary, in the Tax field, select California (8%). The Balance due is $297.

45 32 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 4. On the bottom of the Invoice page, click on the down-arrow next to Save and Send. Click . A screen prompts that Invoice 1038 was saved. The Customers page shows Receive payment next to Dukes Basketball Camp. (If necessary, click on Dukes to put a checkmark next to it.) Receive Payment Date Transaction End of month Dukes Basketball Camp paid for Invoice # 1038, $297. 1. The Customers page should be displayed.

46 Click Receive payment for Dukes Basketball Camp. 2. In the Payment date field, type the last day of the month. For example, the Invoice date on the previous page shows 02/21/2017 (the author s current date). On the Receive Payment page on the next page, the Payment date shows 02/28/2017. In the Deposit to field, select Checking. QuickBooks Online Test-drive 33 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. Review the Receive Payment page. Select Save and close. The page prompts Receive payment $ saved.

47 Income From the Dashboard you can quickly see what has been paid in the last 30 days. (Hint: Click on the qb intuit QuickBooks icon to go to the Dashboard.) 34 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 1. Click PAID LAST 30 DAYS. The Sales Transactions page appears. Observe the LATEST PAYMENT field shows the Dukes Basketball Camp Invoice No. 1038. The STATUS is Paid. 2. On the right side of the Sales Transactions page, three icons are included Print, Export to Excel, and Settings (for editing columns).

48 3. From the Sales Transactions page, go to the Payment page by clicking on Invoice 1038. Invoice # 1038 shows PAID. A partial page is shown. The information on this page agrees with the payment completed previously. 4. Click on the left arrow at the top of the page to return to the Sales Transactions page. QuickBooks Online Test-drive 35 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach A/R Aging Summary 1. From the Navigation bar, go to Reports > Recommended. Link to A/R Aging Summary, which shows unpaid invoices for the current period and for the last 30, 60, 90+ days.

49 2. In the as of field, type the last day of the month > Run Report. Observe that the TOTAL shows $5, (your amount may differ). This is the amount of Accounts Receivable the Craig s Design and Landscaping Services can expect to receive from its customers. Your A/R Summary report will differ. For example, the As of field shows February 28, 2017. 36 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. Compare the total, $5, , to the Accounts Receivable balance by selecting Reports > then type Trial Balance in the search field > type the last day of the month in the to field (or select This Month in the Report period field).

50 The Trial Balance Account Receivable (AR) balance shows $5, (Hint: This Month-to-date is the default. Your As of date will differ.) A partial Trial Balance is shown below. Transaction Detail by Account This report lists transactions subtotaled by each account on the chart of accounts. It is like the General Ledger without opening balances. 1. Go to Reports > All Reports > Accountant Reports > Transaction Detail by Account. 2. In the Report period field, select All Dates > Run Report. Scroll down the screen to look at the last entry for the Checking account which shows the payment from Dukes Basketball Camp.

11 Click on the back-arrow . Comment: Since QBO regularly updates, some sections of the Dashboard may change. For example, the author s Dashboard has a link that says Your navigation is getting a refresh to help run your business more efficiciently. To read about the QBO changes, link to Learn more . 4. If necessary, click <Dashboard>. Review the Bank accounts section. Mastercard, checking, savings, Visa and the number of QuickBooks 8 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach transactions to review.

12 (Hint: This information reflects the day the author signed in. Your amounts may differ.) 5. In the Bank accounts section of the Dashboard, click Checking . The Bank and Credit Cards | Checking page appears. (Hint: Your amounts may differ.) QuickBooks Online Test-drive 9 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 6. Select Savings. 10 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Profit and Loss To see the Profit and Loss statement for Craig s Design and Landscaping Services, go to the Dashboard.

13 1. The Profit and Loss area includes Net Profit for Last month. If not, click on the down-arrow > select Last month. 2. Click on the Income bar. A Customize reports instantly pop-up message appears. Read the information, click <Next> to read the pages. When through, click I m done. Another way to go to the P&L is to select <Reports> from the Navigation bar > type Profit and Loss in the Search field > press <Enter>. For the Report period, select This month > click <Run report>. Since the author s current month/year is January 2017, that month is shown.

14 A partial P&L is shown on the next page. The Profit and Loss report shows money you earned (income) and money you spent (expenses) so you can see how profitable you are. The P&L is also called an income statement. The P&L includes income and expense accounts, also called temporary accounts. QuickBooks Online Test-drive 11 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Export to PDF was selected to display the partial P&L report. Your totals may differ. 12 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach QuickBooks Online updates automatically.

15 When you sign into the test drive , the latest version of the sample company, Craig s Design and Landscaping Services, is being used. Software updates improve QBO s features and functions. Some screen images may change but differences are minor. Regularly check the Online Learning Center s Text Updates link at > Text Updates. When you are through reviewing the P&L, click logo. Start Invoicing 1. The Dashboard includes 3 selections: Customize your invoices, Send your first invoice, Set up payments. Select Customize your invoices.

16 To change the font, do this: a. Click . b. Helvetica 10pt is the default. Select 12 pt. to enlarge the fonts on the invoice. Observe that the fonts on the Invoice increased. Depending on the day you logged in, your Invoice may differ. QuickBooks Online Test-drive 13 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach c. To close, click . 2. There are two more selections on the Start invoicing page Send your first invoice and Set up payments. Link to both to review the information.

17 To move between pages, click on the back arrow. When necessary, click <X> to close pages. 14 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Connect with an accountant In Chapter 2, you set up a new company, QB Cloud_Student Name. Once your company is set up, you can invite your professor as your accountant. As of this writing, your checklist includes . Click on it. Connect with an accountant is a feature that allows you and your professor to collaborate. In QuickBooks Online , you can invite an accountant as a user in your company allowing him or her to access your QBO account.

18 Connect with an accountant will be shown in Chapter 2. Troubleshooting: If a sign-in screen appears, what should I do? If QBO is not being used, you are automatically signed out. The default is one hour. If that happens, restart the sample company by going Online to Each time you start the sample company, it is a new session. Data is not saved. QuickBooks Online Test-drive 15 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach ACCOUNT AND SETTINGS The gear icon at the top right includes settings and preferences for your company.

19 This is where you can change your Settings, Manage Your Account, Import Data, access lists, import data, reconcile accounts, and go to the audit log. 1. Click > Account and Settings. 2. The Account and Settings page shows as the default. T his includes the Company name, Company type, Contact info, Address, and Communications with Intuit. 3. Click . Review the information about the company. 4. In the Chart of accounts area, select the pencil icon . To include account numbers, put a checkmark in the Enable account numbers and Show account numbers boxes.

20 Observe that On is shown. 5. Click . 16 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 6. Select . In the Other preferences area, you can increase the number of hours your company is active. The default is one hour. 7. Click on the pencil icon to edit . In the Sign me out if inactive for field, select 3 hours. Comment: If you plan to spend time working on Chapter 1, make this selection. Otherwise, you are automatically signed out. Each time you sign into the sample company, the populated data starts fresh.

21 Data is not saved between sign ins. 8. Click > then click . CHART OF ACCOUNTS The chart of accounts is a complete list of a business s accounts and their balances. The chart of accounts includes two categories of accounts: Balance Sheet accounts: In QBO, these types of accounts reflect what you own and what you owe, like Bank, Credit Card, Assets, Liabilities, Accounts Receivable, Accounts Payable and Equity. The Balance Sheet includes permanent accounts. QuickBooks Online Test-drive 17 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Income and expense accounts: These are categories for tracking how money flows in and out of your company.

22 QBO s Profit and Loss statement (also called the Income Statement) includes income and expense accounts. Temporary accounts appear on QBO s P&L. In accounting textbooks, the term Chart of Accounts is defined as a list of all the accounts used in the General Ledger. Accounts are used to classify transaction information for reporting purposes. QBO includes the Account name, Type (for financial statement classification), Detail Type, QuickBooks Balance, and Bank Balance. The Chart of Accounts usually includes account numbers using the following system: Numbers Type 1000s Assets 2000s Liabilities 3000s Equity 4000s Income 5000s Cost of Sales 6000s Expenses 1.

23 Click > Chart of Accounts. A Take a peek under the hood page appears, click . The Chart of Accounts page appears. The Chart of Accounts should have a Number column. 18 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Troubleshooting: Refer to Settings, steps 3 and 4. > Account and Settings > Advanced > Chart of Accounts > > Enable account numbers and Show account numbers should be selected > Save.) There are two balance columns QuickBooks Balance and Bank Balance.

24 What is the difference between the QuickBooks Balance and the Bank Balance? The QuickBooks Balance represents the check register balance. The Bank Balance shows the balance at the bank that is linked to your QBO account. For example, if you entered a check for $100 and the checking account balance is $1,000, $900 will be shown as the QuickBooks Balance on the Chart of Accounts. The Bank Balance will continue to be $1,000 since the $100 check has not cleared the bank. In other words, the QuickBooks Balance represents all transactions entered.

25 The Bank Balance is different because not every bank account transaction has cleared the bank. 2. To add the account numbers shown on the table, select the pencil icon to batch edit . A Number column appears on the Chart of Accounts page. Add account numbers to the accounts shown in the chart on the next page. Boldface indicates what you type. Save each Account number. QuickBooks Online Test-drive 19 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Number Name Category Type Detail Type 1000 Checking Bank Checking 1010 Savings Bank Savings 1020 Accounts Receivable Accounts receivable (A/R) Accounts Receivable (A/R)

26 1025 Inventory Asset Other Current Assets Inventory 1030 Prepaid Expenses Other Current Assets Prepaid Expenses 1035 Uncategorized Asset Other Current Assets Other Current Assets 1040 Undeposited Funds Other Current Assets Undeposited Funds 1050 Truck Fixed Assets Vehicles 1051 Depreciation Fixed Assets Accumulated Depreciated 1052 Original Cost Fixed Assets Vehicles 2000 Accounts Payable Accounts payable (A/P) Accounts Payable (A/P) 2005 Mastercard Credit Card Credit Card 2010 Visa Credit Card Credit Card 2013 Board of Equalization Payable Other Current Liabilities Sales Tax Payable 2015 Loan Payable Other Current Liabilities Other Current Liabilities 2200 Notes Payable Long Term Liabilities Other Long Term Liabilities 3000 Opening balance equity Equity Opening Balance Equity 20 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3900 Retained Earnings Equity Retained Earnings 3.

27 Scroll down to the bottom of the page, click . Examine the chart of accounts: a. The account number is shown in the first column. b. The account number is shown next to the Name. c. The account Type is shown. The Type column categories the accounts for the Balance Sheet or Profit and Loss (also called the Income Statement). d. The Detail Type assigns the account into a subcategory in order to have it appear in the correct place according to the Generally Accepted Accounting Principles (GAAP). For example, all cash or cash equivalents are grouped together on the Balance Sheet under assets, and subcategorized as Current Assets.

28 Choosing the correct categories places the accounts in the correct positions on the Balance Sheet or Profit & Loss Statement. What is the difference between the View register accounts and Run report accounts? The View register accounts show their Chart of Accounts balances. They are also called permanent accounts and appear on the Balance Sheet. The Run report accounts do not show balances and are called temporary accounts. Temporary accounts appear on the Profit and Loss statement. The Run report accounts are closed at the end of the year.

29 The chart of accounts appears with account numbers next to the name of each account. QuickBooks Online Test-drive 21 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Export the Chart of Accounts to Excel To export Craig s Design and Landscaping Services to Excel, follow these steps. 1. Go to > in the Search field, type Account List. (Hint: There are a couple ways to display the Account List: Gear > Chart of Accounts (which is also the Account List) > Run Report.)

30 2. Craig s Design and Landscaping Services Account List page appears. Click on the down-arrow next to the Export icon > Export to Excel. 22 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. On the taskbar at the bottom of the screen, double-click on the Excel button. 4. If necessary, select Enable Editing. Save as Chapter 1_CofA_sample company_Student Name (use your first and last name). A partial Account List is shown as an Excel file.

31 5. Exit Excel. Save the Chart of Accounts as a PDF file 1. The Account List should be displayed. If necessary, go to Reports > type Account List in the Search field. Select the Export icon, Export to PDF. If a page appears that says Couldn t open PDF, click to close it. Another way to save Adobe PDFs, is to Export to Excel, then save as a PDF file. Refer to Appendix A, Troubleshooting, or go to > Troubleshooting. 2. The Print, email, or save as PDF page appears. Select . 3. On the taskbar at the bottom of your screen, double-click.

32 4. Click on the download icon (right side of title bar). Go to the location where you want to save. Use the file name Chapter 1_CofA_sample company_Student Name (use your first and last name). QuickBooks Online Test-drive 23 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 5. On title bar, click <x> on the qb Craig s Design and Landscaping tab . 6. On the Print, email, or save as PDF page, click <X>. The Account List page displays. SIGN OUT To sign out, click > . The numbers added to the Chart of Accounts are not saved.

33 If you want to continue your work without losing data, do not sign out at this time. When you sign out, a Sign In page appears. Close your browser. RECENT TRANSACTIONS If you signed out, go Online to to start the sample company. Type the security verification to begin. At the top of the Dashboard, there are four icons . The plus icon allows you to add transactions and complete typical Customer, Vendor, Employee, and Other tasks. You have the option to Show More or Show Less depending on your preference. Search transactions and view recent transactions.

34 24 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach The Gear icon takes you to settings for Your Company, Lists, Tools, and Profile. QuickBooks Online self-help. Complete help searches Online , submit questions to the QuickBooks Community, or contact Intuit. Follow these steps to view recent transactions. 1. Click . Recent Transactions appear. Depending on when you selected Recent Transactions, yours may differ from the ones shown on the next page. In the example that follows, on 2/07/2017 (your date may differ), a $ Squeaky Kleen Car Wash credit card expense transaction is shown.

35 The dates on the sample company pages default to the month/year you are using QBO. For example, if you are using the sample company, Craig s Design and Landscaping Services, during the month of February 2017, the pages will default to that month and year. The purpose of using the sample company is to explore QB Online . Setting up a company, journalizing and posting transactions, account reconciliation, viewing financial reports, completing the accounting cycle, and starting a new fiscal year is done in Chapters 2 through 10.

36 To see how a credit card transaction is entered, double-click on Credit Card Expense. QuickBooks Online Test-drive 25 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 2. In this example, Credit Card Expense is shown for 02/07/2017 (your date will differ), Squeaky Kleen Car Wash. The Expense page on the next page shows that the vendor, Squeaky Kleen Car Wash (1) was paid with a Mastercard (2) . The vendor s balance is $ (3) . The account debited is Automobile (4) . The total amount is $ (5 and 6).

37 26 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach The vendor s balance represents what Craig s Design and Landscaping Services owes to Squeaky Kleen Car Wash (the vendor). 3. On the Expense page s title bar, click to close. REPORTS Use reports to view the company s financial information. Generate important financial statements, transaction details, employee information, etc. The top half of the Reports page shows a snapshot of your business based on QuickBooks transactions.

38 The bottom half of the page lists the reports that are available. Reports are divided into five sections: Recommended: Reports that QuickBooks recommends you run. Frequently Run: Reports that you run most frequently, and are easy to access in this section. QuickBooks Online Test-drive 27 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach My Custom Reports: Reports that you have customized and saved. Management Reports: Professional, ready-to-use templates that contain reports and other customizable content, consolidated into a single document.

39 Management reports present information in a polished package that can be printed, emailed, or exported. All Reports: A list of all available reports, categorized by subject. Journal To look at a journal report, do this: 1. From the Navigation Bar, select > type Journal in the search field. 2. Press <Enter>. The Journal report appears. The Report period defaults to This Month-to-date. Since the author is viewing this report on February 21, 2017, 02/01/2017 to 02/21/2017 is shown. The Squeaky Kleen Car Wash transaction is shown on the next page.

40 Your dates will differ. 28 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Depending on when you display the Journal, your transactions may differ from what is shown. The account distribution for the Squeaky Kleen Car wash is: Account Account Type Debit Credit Automobile Expense Mastercard Credit Card CHECK YOUR PROGRESS Troubleshooting If you are not using Craig s Design and Landscaping Services, QBO closes automatically. Remember if you exit or sign out, your chart of account numbers will not be saved.

41 Each time you start the sample company, it begins again. QuickBooks Online Test-drive 29 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach CHECK YOUR PROGRESS In subsequent chapters, Check Your Progress questions are at the end of the Chapter and do not include answers. For purposes of showing how to complete Check Your Progress, answers are included in Chapter 1. The Online Learning Center at includes Check Your Progress files for Chapters 2 through 12. They can be completed Online and emailed to your instructor.

42 1. What are Balance Sheet accounts? Answer: Balance Sheet accounts show what you own and what you owe. 2. List two accounts and their balances that show what you own; list two accounts and their balances that show what you owe. Answer: 3. What are income and expense accounts? Answer: Income and expense accounts are categories for tracking how money flows in and out of your company. 4. List the first two income accounts and the first two expense accounts. 30 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach Answer: Income: Billable Expense Income and Design Income Expenses: Advertising and Automobile 5.

43 In this Chapter , what account numbering system is suggested for Assets, Liabilities, Equity, Income, Cost of Sales, and Expenses? Assets: 1000s Liabilities: 2000s Equity 3000s Income: 4000s Cost of Sales: 5000s Expenses: 6000s CREATE AN INVOICE Every invoice is automatically tracked, so you know who owes you money and who has paid. Use invoices when the customer pays you later. Customer Invoice Complete the following sales invoice. Date Description of Transaction Current Date Sold a Rock Fountain to Dukes Basketball Camp, $275 plus 8% California tax of $22; total $297.

44 QuickBooks Online Test-drive 31 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 1. Go to > > put a checkmark next to Dukes Basketball Camp. 2. Select Create invoice. The Invoice page appears with Dukes Basketball Camp selected. The Invoice date field shows the current date. 3. Click PRODUCT/SERVICE > Rock Fountain Design: Fountains. The description, quantity, rate, and amount fields are automatically completed. If necessary, in the Tax field, select California (8%). The Balance due is $297.

45 32 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 4. On the bottom of the Invoice page, click on the down-arrow next to Save and Send. Click . A screen prompts that Invoice 1038 was saved. The Customers page shows Receive payment next to Dukes Basketball Camp. (If necessary, click on Dukes to put a checkmark next to it.) Receive Payment Date Transaction End of month Dukes Basketball Camp paid for Invoice # 1038, $297. 1. The Customers page should be displayed.

46 Click Receive payment for Dukes Basketball Camp. 2. In the Payment date field, type the last day of the month. For example, the Invoice date on the previous page shows 02/21/2017 (the author s current date). On the Receive Payment page on the next page, the Payment date shows 02/28/2017. In the Deposit to field, select Checking. QuickBooks Online Test-drive 33 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. Review the Receive Payment page. Select Save and close. The page prompts Receive payment $ saved.

47 Income From the Dashboard you can quickly see what has been paid in the last 30 days. (Hint: Click on the qb intuit QuickBooks icon to go to the Dashboard.) 34 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 1. Click PAID LAST 30 DAYS. The Sales Transactions page appears. Observe the LATEST PAYMENT field shows the Dukes Basketball Camp Invoice No. 1038. The STATUS is Paid. 2. On the right side of the Sales Transactions page, three icons are included Print, Export to Excel, and Settings (for editing columns).

48 3. From the Sales Transactions page, go to the Payment page by clicking on Invoice 1038. Invoice # 1038 shows PAID. A partial page is shown. The information on this page agrees with the payment completed previously. 4. Click on the left arrow at the top of the page to return to the Sales Transactions page. QuickBooks Online Test-drive 35 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach A/R Aging Summary 1. From the Navigation bar, go to Reports > Recommended. Link to A/R Aging Summary, which shows unpaid invoices for the current period and for the last 30, 60, 90+ days.

49 2. In the as of field, type the last day of the month > Run Report. Observe that the TOTAL shows $5, (your amount may differ). This is the amount of Accounts Receivable the Craig s Design and Landscaping Services can expect to receive from its customers. Your A/R Summary report will differ. For example, the As of field shows February 28, 2017. 36 Chapter 1 McGraw-Hill Education, Computer Accounting with QuickBooks Online : A Cloud-Based Approach 3. Compare the total, $5, , to the Accounts Receivable balance by selecting Reports > then type Trial Balance in the search field > type the last day of the month in the to field (or select This Month in the Report period field).

50 The Trial Balance Account Receivable (AR) balance shows $5, (Hint: This Month-to-date is the default. Your As of date will differ.) A partial Trial Balance is shown below. Transaction Detail by Account This report lists transactions subtotaled by each account on the chart of accounts. It is like the General Ledger without opening balances. 1. Go to Reports > All Reports > Accountant Reports > Transaction Detail by Account. 2. In the Report period field, select All Dates > Run Report. Scroll down the screen to look at the last entry for the Checking account which shows the payment from Dukes Basketball Camp.


Test Drive Quickbooks Online for Free

Test Drive Quickbooks Online for Free

Who is it for?

If you’re a small business owner and are looking to organize your business, if you’re tired of excel or endless amounts of paper then this is perfect for you.  The Test Drive Quickbooks Online is free so you don’t need to enter a credit card, it is not a trial, it’s an open online file with sample data.

I also recommend business owners that have been using Quickbooks Desktop to explore this test drive.  Quickbooks Online and Desktop have differences and it’s important you understand the differences before making a conversion from Quickbooks Desktop to Quickbooks Online.


Customers:

You can create invoices, receive payments and make deposits.

Honest accounting Group quickbooks

Vendors:
You can create bills, expenses, bill payments, and checks.  You can also test drive the credit cards.

QBO Free

Employees: 
Here we do have a limitation, we can not “process a pay run” in the test drive.  But you can navigate through its employees and payroll sections.

Quickbooks Online Employees

Reports:
You can generate any report you’d like, the test company file has sample data for you to be able to see how it works.

Quickbooks Online Reports

I encourage you to explore the test drive, we use this for all of our Quickbooks Online tutorials we have on YouTube also available to you for Free.

Test drive my 5 favorite productivity features in QuickBooks Enterprise

As a QuickBooks ProAdvisor®, I’ve worked with many mid-market business owners who use QuickBooks® Enterprise to take their business to the next level. Here are the top five productivity tips I recommend to my clients.

1. Customize security settings for employee-specific access

Enterprise comes with hundreds of customizable options for user login. You can use the preset options – full access, modify, view only – that provide access to the different areas, or you can customize each section. The best way to create a user is to set them up by using the areas you want them to access, then log into QuickBooks using their login credentials, and test to see if they can access the areas they need. If they are restricted, QuickBooks will alert you and tell you what area needs to be opened up. Testing out the logins ahead of time keeps the employee from being frustrated later.

Here is a sample of the role of Accounts Payable. As you can see, some areas inside of banking are full access and some are partial. You can edit and change, as needed.

2. Enable multiple company reporting for more accurate reporting

Enterprise lets you have unlimited company files under one subscription. This feature also allows you to create reports with these multiple company files. You select the data files you want to include, and Enterprise will break out each company in a column, with the combined total of all companies selected in the final column. The trick to getting this to work smoothly is to use a similar chart of accounts for each company file in QuickBooks. For example, if you use “office expense” in one company file, and “office supplies” in another, Enterprise will not combine these lines. They will be listed separately. A good cleanup and review of each company chart of accounts will make the reporting run much smoother and give better results for review.

Multiple company reporting can be accessed under Reports: Combine Reports from Multiple Companies. Then, you will add the companies to combine, select dates, and reports.

3. Track sales orders, including estimates, deposits, and more

Enterprise also offers sales order tracking to track estimates that convert into a sale, without affecting the inventory until the job is completed. From the sales order form, you can also create a drop-ship purchase order. As part of the sales process, you may collect a deposit on the sale order before you begin work. Pro tip: Create a good workflow to track the deposits made on the job, so that it’s listed on the final invoice as a deduction.

Sales orders are a great place to track sales that are made, but not yet ready to ship or invoice. One of my favorite features in a sales order is creating a purchase order from this form and easily making it a drop-ship order.

4. Increase the number of users in QuickBooks

Enterprise offers the most number of users of any QuickBooks product. For the Silver, Gold, and Platinum editions, the number of simultaneous users is up to 30, and in the Diamond edition, the user count can go as high as 40 users. It’s important to understand that you can create as many logins as you need, so that anyone who works in QuickBooks can use their unique login information. This enables the audit trail to keep track of who made what changes in the data file. The number of users is based on the number of people working actively inside the QuickBooks data file at the same time.

5. Create custom fields for reporting and management

Enterprise offers custom fields that you can add to different lists. When you use these properly, they can show up on reports. For many years, customers have requested the ability to group customers so that salespeople can only access their own customer list and collect payment on their customer’s invoice without having access to the rest of the data file. This is a new feature released with the 2021 edition for Platinum and Diamond.

When you set up customer groups, you can assign a salesperson or territory to it. To create customer groups, select Lists from the main menu, then choose Manage groups. Begin the customer group creation process by clicking on the Create customer group button. In the example below, the field is filtered by states, allowing you to find all the customers based on the states selected.

After this group is created, you have the option to Automatically add new or remove existing customers based on fields and values selected in this group. Once the groups are created, any new customers fitting these criteria will automatically be added to this group for the salesperson to access.

Once the group is created, you will be able to edit, delete, and email.  This is a powerful new tool that will benefit the sales team – and so much more.

Other features worth noting

These five features are popular reasons customers choose Enterprise over other QuickBooks solutions. A few other powerful features worth mentioning are the advanced tracking of inventory and warehouse management. If you need the ability to have access anytime, anywhere, such as in QuickBooks Online or other software-as-a-service products, you can add hosting to your Enterprise account and make that happen.

QuickBooks provides customers with the ability to right fit their financial accounting software to meet their needs based on a menu of different editions. Test drive and try these features to enhance your QuickBooks functionality and to advise your clients on solutions to help their businesses run more efficiently.

QuickBooks Online test drive!

Are you a business owner interested in exploring all that QuickBooks Online has to offer?
How to Try QuickBooks Online for FREE?

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QuickBooks Online Test Drive

There are many different reasons you could be looking to preview QuickBooks Online. You may be completely unfamiliar with the platform, you may be interested in seeing how it compares to QuickBooks Desktop, or you may want to dive in and try things you might not feel comfortable experimenting with in your company’s QuickBooks file. Whatever your reason may be, Intuit has your answer.

QuickBooks offers a sample company that you can use to try out QuickBooks Online Plus. It is available for those who live in six different countries, including the United States, Australia, and Canada. To view your country’s version, visit QuickBooks’ support page. Please note, this test drive does not allow you to save on the demo file. For those looking to do so, you will need to sign up for their 30-day free trial.

Features to Test in QuickBooks’ Online Test Drive

When using QuickBook’s Online Sample Companies, you can test out many of their features found in their Online Plus edition. While you cannot connect your bank, you can practice utilizing many of their features to help you feel more comfortable with the platform. Some of the features you can test out include:

Become Familiar with the Dashboard

For users who are completely new to QuickBooks, the thought of learning a new computer software may be intimidating. This test drive allows you to become used to the QuickBooks Online dashboard and how to navigate through the software quickly and efficiently. Your dashboard gives you the option to see a high level of many different reports, including your expenses and profit and loss, for various time periods. You can easily see your different bank accounts, their balance in the bank and their balance in QuickBooks.

You can also become familiar with both the left hand navigation and the plus symbol at the top right corner of your screen. These menus will help you navigate through the software and find what you’re looking to do.

Design an Invoice Template

Whether you choose to begin from a template or start from scratch, you can control what your invoices look like. Add your logo, choose your font, incorporate some color, and once you’re finished, you can view it is a PDF. You can even print out a sample invoice to see what it will look like.

Practice Sending Invoices and Setting Up Payments

For those who are unfamiliar with the platform, QuickBooks allows you to go through the motions of sending an invoice, as well as setting up sales and refund receipts. Find these options under the ‘Customers’ tab after hitting the plus sign icon (+) located in the top right section of your screen. From there, you can practice adding your customers and adding line items to these receipts.

Print a Sample Check

For those who are completely new to QuickBooks, you can follow our instructions on how to print a sample check in this online preview. This can be helpful for users who are new to the program adjust before setting up their own QuickBooks file.

Customize Reports

QuickBooks Online Test Drive lets you preview and customize over 80 different reporting options offered in their Online Plus edition. Some of these reporting options include: Profit and Loss, Invoice List, Open Purchase Order List, etc. When you click into a report, you will find the common options at the top. For those more familiar with the program, you can experiment using the advanced customization options as well. You also have the option to change the report’s design.

Practice Reviewing Items from Your Bank

In QuickBooks, it’s vital that you reconcile all of your accounts. Failure to do this can lead to a costly but common QuickBooks mistake. By clicking on the banking tab on the left side of your screen, you can practice matching items to an existing record or add it as a new record. You will also find examples where payment records are already matched, with the option to review the record.

Practice Preparing 1099s

QuickBooks allows you to prepare your 1099 information in their software, and for a fee, helps you e-file with the IRS.

Preview and Add to a Time Sheet

Your employees are a vital part of your business. That’s why it’s important that you know how to enter your employees’ time data and hours worked, as this will help you create their paychecks. In addition, TSheets by QuickBooks helps you track time on any device and enjoy streamlined payroll and accurate invoices. TSheets also has a free trial that users can enjoy.

Keep Tabs on Your Inventory

Whether you need to track your inventory, products you buy/sell but can’t track quantities of, or you provide a service, QuickBooks Online helps you keep track of your products and services. This will help you always know what is running low and what’s out of stock, which ensures that you will always have what your customers want. To reach this screen, choose the ‘sales’ option on the left hand navigation, and then click ‘Products and Services’ at the top.

The features listed above are only a few of the ways QuickBooks can help contribute to the overall success of your business. In addition, once you own a version of QuickBooks, you can add additional plugins, like a payment processing solution, to further enhance the software.

QuickBooks Test Drive and Trial Links – Try For 30 Days Now

Do you want to know about the QuickBooks test-drive for learning QuickBooks? This service lets you learn everything about QuickBooks Online accountants without having your own company link with it. This not only makes you an expert but also helps you to practice in QuickBooks without getting lots of errors in your own precious newly made account.

Always go for the latest version of the QuickBooks test-drive service. Remember a point that  You will not able to save your works on the test-driving demo file.  In case you want to be a  practicer and learn too, you will have to Sign Up for a free trial of the QuickBooks version. Do not worry, we have explained this process in a very easy process. Do check out that blog it will just take a few minutes only.

Benefits you can take with QuickBooks test drive

Just like other features of QuickBooks’ online accountant, you can also get these objectives with a test drive of QuickBooks online accountant. Look at the objective of using a QuickBooks online accountant as a test drive version:

  • Get the benefit of having an exploration with QuickBooks Online (QBO) Home page.
  • Connect with the User Interface.
  • You will get access to a sample company. 
  • Chart of Accounts can be easily export to Excel.
  • Easily make or create an invoice, bill, sales receipt, and even write a check.
  • Have a look at Track  Your Progress on a regular basis.
  • You will be able to see your recent transactions and reports.
  • The benefit of a cloud-based approach you get with this feature.

QuickBooks Trial Links: System Requirements, Features, & Source to get Test Drive

System Requirements for the Test Drive

If you want to enter the QuickBooks test-drive then you need to arrange all the system requirements for QuickBooks.

Here are the list of the requirements to use QuickBooks Online Demo Version on your system

  • An updated browser where you can use the Internet like the Google Chrome, Mozilla Firefox or Safari or any other browser of your choice but these will make your browsing fast
  • You can access it on your smartphones and tablets also. So the Chrome on Android and Safari on IOS will do the work.
  • A good internet connection is a must.

Notable Features to Try

Some of the features you can try while using the demo version so that you can get a better insight of the QuickBooks.

  • Custom Invoice : Customizable invoice is one of the best features that you can try. You can make the invoice as per your wish. You can design the whole invoice by selecting font for it, you can change the color of it too. In the end you can see it in the pdf format and even can take print out of it.
  • Custom Reports : QuickBooks provide almost 80 different reporting options. It includes Profit & Loss, Invoice, etc. you can design and customize your report if you want to.
  • Prepare 1099 : This feature enables you to prepare the 1099 details and helps to file the IRS.
  • QuickBooks Dashboard : In QuickBooks Test Drive you can use the dashboard where you can use the menu. You can watch your bank account easily on the dashboard and check the balance.

Security Protection while going for Demo 

In the QuickBooks Test drive, there is no need for you to provide your bank details. In the demo version you can choose an active or trail bank account. And if you wish to enter your bank details in it add your bank account then an error notification will occur. If you want any kind of assistance then you can contact the experts at QuickBooks anytime.

Download the QuickBooks Demo Version

To download the QuickBooks Online Demo version you have to choose your specific country and download it. Here you can download the QuickBooks Online from your country link.

QuickBooks Test Drive is for a certain period. Here you try all the features of it and check all the functionality. You don’t need to register yourself in the trial version. But if you wish to purchase the full version then your existing work will not be transferred to the purchased version.

Security Protection During your QuickBooks Test Drive

QuickBooks Online demo version doesn’t allow you to register your bank account. It secures the bank account. If you want to test the banking feature then you can either have an active or trial Quickbooks Online account. If you wish to enter the bank details in QuickBooks forcefully then an error message will occur.

Verify Test Transaction

QuickBooks Online gives you the feature to verify your test transaction which you made in your Bank Account.

You can verify your bank Account in two ways. 

  1. Checking your bank statement Online
  2. Calling your Bank

Charge will appear in your Bank Statement as “QuickBooks : Verify Bank” or “Intuit : Verify Bank”

  • Intuit Online Payroll : You can confirm the test transaction by
    • You have to click “To Do” and confirm your Test deposit
    • Enter the test transaction in both boxes (should be less than $1.00). Enter only the pennies like if the amount is $0.42 then you need to enter 42 only.
    • Click on the OK option.
  • QuickBooks Online Payroll Enhanced : You can confirm the test transaction by
    • Select the “Workers” and Click on “Employees”
    • Select the “Finish Payroll Tasks” on the main employee page.
    • Select the Verify the test deposit option
    • Click on OK

If somehow you are unable to see the payroll task button then there is other method also

  • Click on the setting and select the payroll setting
  • Choose the Company under Bank Accounts
  • Select the Verify Account and tap on Enter and confirm the Account.

You got only one chance to verify the test transaction if you failed then you have to contact the payroll support for help.

  • Intuit Full Service Payroll : You can confirm test transaction by :
    • Click on the complete tasks now in the home tab.
    • Click on Confirm bank Deposit
    • Enter the Test transaction amount and save it.
  • QuickBooks Online Payroll (All other Version) : You can confirm the test transaction in QuickBooks Online Payroll Core, QuickBooks Online Payroll Elite, QuickBooks Online Payroll full service or QuickBooks Online Payroll Premium by
    • Select Workers from the left menu and then select Employee
    • Select New Payroll task
    • Confirm your Payroll Bank Account
    • Enter the test transaction amount and save it.

If there is no New payroll task option then use the second method.

  • Click on Settings and then on Payroll settings
  • Choose a company under Bank Account.
  • Select the Verify Account and tap on Enter and confirm the Account.

Final Thoughts

If you want to purchase the QuickBooks then first try the QuickBooks test-drive by which you can familiarize yourself with its features and then Buy it. It will help you to decide whether you want to buy it or not. The banking feature is not available in the Demo version but you can use it after purchasing the full version. At last, we want to say, you can connect with us at any time, and anywhere for QuickBooks support.

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